German American Chambers of Commerce
Accounting Manager (Part-time, approx. 20 hours/week)
German American Chambers of Commerce, Chicago, Illinois, United States, 60290
Accounting Manager (Part-time, approx. 20 hours/week)
Location
Greater Chicago Area (On-site)
Reporting to Treasurer of the US subsidiary
About the Client Our client is the US subsidiary of an established German industrial group known for precision, quality, and long-term customer partnerships in demanding sectors. With several hundred employees worldwide, the company supports clients across aerospace, automotive, energy, medical technology, and advanced manufacturing with solutions that require accuracy, consistency, and reliability.
The US subsidiary is small but steadily growing and plays an important role in the company’s North American expansion. This environment is ideal for someone who values the stability and structured processes of a German parent organization while contributing hands‑on within a local US team.
About the Role This part‑time, hands‑on Accounting Manager oversees the day‑to‑day bookkeeping and financial administration of the US subsidiary. Key responsibilities include AP/AR, reconciliations, monthly closing activities, and maintaining accurate financial records under US GAAP and internal reporting standards.
You will work independently on‑site while staying closely connected with the Finance team at the German headquarters and coordinating with external partners such as tax advisors, payroll providers, and banking contacts. The role focuses on reliable operational execution rather than financial strategy, offering predictable routines, clear processes, and the opportunity to maintain and refine accounting workflows as the US entity continues to grow.
Main Duties and Responsibilities Accounts Payable (AP)
Enter, verify and post vendor invoices in QuickBooks (with/without PO reference)
Monitor open items and resolve discrepancies with purchasing, suppliers, and service partners
Prepare payment batches; ensure timely payments and avoid late fees
Handle vendor reminders and statements
Accounts Receivable (AR)
Post customer payments and reconcile AR ledger
Monitor overdue balances and support basic dunning activities
Maintain customer master data and perform AR reconciliations
General Ledger & Monthly Closing
Maintain accurate and well‑structured financial records
Prepare monthly closings under US GAAP
Complete account reconciliations and prepare the monthly reporting package for HQ
Record journal entries as needed
Fixed Assets
Record asset additions and disposals
Perform depreciation runs and maintain the fixed asset schedule.
Taxes, Payroll & External Advisors
Support sales/use tax booking and coordinate required documents for tax advisors
Book tax‑related entries and accruals
Coordinate with ADP for payroll‑related data and account postings
Banking & Payments
Prepare domestic and international payment runs
Monitor bank activity and credit line usage
Maintain orderly, audit‑ready documentation
Other Support
Assist HQ with year‑end activities
Provide data for internal analyses or reporting upon request
Ensure adherence to internal processes and documentation standards
What Our Client is Looking For
Several years of progressive accounting experience, including ownership of monthly and annual closing
Strong accuracy, structure, and attention to detail
Experience working in a small‑company environment or in a standalone accounting role
QuickBooks experience strongly preferred
Comfortable working independently and coordinating with international teams
Professional communication skills; reliability and discretion
German language skills are a plus but not required
Benefits Include
401(k) with company matches the first 4%
Health insurance: Blue Cross / Blue Shield; single or family package available (incl. dental); company reimbursement 250 USD single and 600 USD family
PTO package: 20 days (part‑time equivalent)
Necessary work equipment: laptop, mobile phone
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Reporting to Treasurer of the US subsidiary
About the Client Our client is the US subsidiary of an established German industrial group known for precision, quality, and long-term customer partnerships in demanding sectors. With several hundred employees worldwide, the company supports clients across aerospace, automotive, energy, medical technology, and advanced manufacturing with solutions that require accuracy, consistency, and reliability.
The US subsidiary is small but steadily growing and plays an important role in the company’s North American expansion. This environment is ideal for someone who values the stability and structured processes of a German parent organization while contributing hands‑on within a local US team.
About the Role This part‑time, hands‑on Accounting Manager oversees the day‑to‑day bookkeeping and financial administration of the US subsidiary. Key responsibilities include AP/AR, reconciliations, monthly closing activities, and maintaining accurate financial records under US GAAP and internal reporting standards.
You will work independently on‑site while staying closely connected with the Finance team at the German headquarters and coordinating with external partners such as tax advisors, payroll providers, and banking contacts. The role focuses on reliable operational execution rather than financial strategy, offering predictable routines, clear processes, and the opportunity to maintain and refine accounting workflows as the US entity continues to grow.
Main Duties and Responsibilities Accounts Payable (AP)
Enter, verify and post vendor invoices in QuickBooks (with/without PO reference)
Monitor open items and resolve discrepancies with purchasing, suppliers, and service partners
Prepare payment batches; ensure timely payments and avoid late fees
Handle vendor reminders and statements
Accounts Receivable (AR)
Post customer payments and reconcile AR ledger
Monitor overdue balances and support basic dunning activities
Maintain customer master data and perform AR reconciliations
General Ledger & Monthly Closing
Maintain accurate and well‑structured financial records
Prepare monthly closings under US GAAP
Complete account reconciliations and prepare the monthly reporting package for HQ
Record journal entries as needed
Fixed Assets
Record asset additions and disposals
Perform depreciation runs and maintain the fixed asset schedule.
Taxes, Payroll & External Advisors
Support sales/use tax booking and coordinate required documents for tax advisors
Book tax‑related entries and accruals
Coordinate with ADP for payroll‑related data and account postings
Banking & Payments
Prepare domestic and international payment runs
Monitor bank activity and credit line usage
Maintain orderly, audit‑ready documentation
Other Support
Assist HQ with year‑end activities
Provide data for internal analyses or reporting upon request
Ensure adherence to internal processes and documentation standards
What Our Client is Looking For
Several years of progressive accounting experience, including ownership of monthly and annual closing
Strong accuracy, structure, and attention to detail
Experience working in a small‑company environment or in a standalone accounting role
QuickBooks experience strongly preferred
Comfortable working independently and coordinating with international teams
Professional communication skills; reliability and discretion
German language skills are a plus but not required
Benefits Include
401(k) with company matches the first 4%
Health insurance: Blue Cross / Blue Shield; single or family package available (incl. dental); company reimbursement 250 USD single and 600 USD family
PTO package: 20 days (part‑time equivalent)
Necessary work equipment: laptop, mobile phone
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