Third Way
Executive Coordinator, Business Operations
Third Way, Washington, District of Columbia, us, 20022
Executive Coordinator, Business Operations
Join Third Way as an Executive Coordinator, Business Operations, supporting the Head of Business Operations and the BizOps team. This role provides administrative, logistical, and project support across a wide range of operational priorities, ensuring the organization’s internal operations are coordinated, clear, and consistently executed.
Responsibilities
Manage internal and external scheduling, calendar logistics, and meeting preparation for the Head of Business Operations.
Coordinate cross‑departmental meetings involving HR, Office Operations, Finance, IT, and Learning & Organizational Development, ensuring agendas, materials, and notes are prepared and follow‑ups tracked to completion.
Arrange travel logistics, reservations, and reimbursements, and assist with expense reports, credit card coding, and labor tracking.
Support organizational projects, such as policy roll‑outs, retreats, audits, and onboarding initiatives — by managing logistics, documentation, and timelines.
Draft and proofread internal communications, memos, and procedural documents to support clarity and consistency across BizOps.
Support event planning and coordination for all‑staff meetings, BizOps sessions, and professional development gatherings.
Use and maintain various tools and systems that enable operational excellence — including AI note‑taking tools, Monday.com, Mailchimp, Miro, Salesforce, SharePoint, and Microsoft 365.
Handle sensitive operational and personnel information with discretion, sound judgment, and professionalism.
Assist with data organization and reporting by capturing, formatting, and routing information gathered from meetings or systems into shared tools.
Perform other administrative and operational duties as assigned to support the efficiency, organization, and communication flow of the Business Operations team.
Salary Salary Range: $50,000 – $60,000 annually
– the final starting salary offer will be determined based on your experience and qualifications.
Competencies
Communication
Time Management
Customer Focus
Flexibility
Detail Orientation
Accountability
Respectfulness
Qualifications
Detail‑oriented, proactive, and comfortable balancing multiple priorities.
Communicate clearly and professionally, both in writing and in conversation.
Curious about how systems work and motivated to make them run better.
Eager to use technology and automation to streamline work.
Thrive in a collaborative environment and take pride in supporting others’ success.
Have at least a high school degree and/or 1 year of professional work experience.
In the Third Way Culture, we are looking for:
Self‑starters: People who see and seize opportunities, take risks, learn from failure, and bring a sustained passion for our mission.
Collaborators: People who work in teams, share ideas, brainstorm, co‑author products, and advance shared priorities.
Creators: People who foster divergent thinking; who aren’t afraid to challenge orthodoxies of the left or right, generating original insights and unique ways to look at data.
Results‑oriented: People who are committed to clear objectives, ambitious timelines, accountability for results, and a focus on impact.
Respectful: People who embrace diverse perspectives and foster the values of diversity, equity, and inclusiveness at all times.
Within 1 Month, You’ll…
Participate in Third Way’s comprehensive onboarding program, learning about all aspects of Business Operations.
Meet your Third Way Buddy, be introduced to staff, and start learning the culture.
Learn our current processes for payroll, compliance, and labor tracking, and how you will partner with Finance and the rest of the Business Operations team.
Participate in weekly one‑on‑ones with your manager to ensure you fully understand the expectations of the job.
Attend weekly team meetings, learning the key goals of each program and how you will contribute.
Learn how to manage and maintain the Head’s calendar, recurring meetings, and inbox priorities with attention to detail and discretion.
Begin using key systems (Monday.com, SharePoint, Salesforce, Microsoft 365) to track tasks, organize materials, and support BizOps coordination.
Support the scheduling and logistics for regular BizOps meetings, including preparing agendas and taking notes using AI‑assisted tools.
Within 2 Months, You’ll…
Gain an understanding of each employee’s role and contribution to the organization.
Attend program overview sessions to learn more about each team’s contribution to the mission.
Incorporate TW’s Style Guide and Production process into your work products.
Participate in at least one internal Professional Development training or a Center for Fun activity.
Take ownership of meeting preparation and follow‑up processes for the Head, ensuring action items are tracked and completed.
Begin coordinating logistics and materials for cross‑departmental initiatives involving Finance, HR, IT, and LOD.
Identify small but meaningful opportunities to streamline administrative or communication workflows within the BizOps function.
Within 3 Months, You’ll…
Feel a sense of comfort and familiarity with staff, team, and work.
Continue attending weekly departmental meetings with a stronger understanding of the team’s strategic goal.
Bring new ideas and suggestions to weekly one‑on‑ones with your manager.
Attend and participate in external functions with other members of the team.
Complete your 90‑day self‑evaluation and performance review with your manager.
Partner with your manager to establish long‑term goals for the remainder of the year.
Serve as a reliable point of coordination for the Head and BizOps team, anticipating needs and aligning schedules, deliverables, and communication.
Maintain organized systems and records across projects, leveraging digital tools to improve efficiency and accessibility.
Confidently manage day‑to‑day administrative workflows with minimal oversight, demonstrating initiative, judgment, and operational care.
Benefits
Medical, Dental, and Vision insurance
Health Reimbursement Account (HRA)
Flexible Spending Account (FSA, DCA, Parking, and Transit)
Life Insurance
Accidental Death & Dismemberment Insurance
Retirement plan
Accrued Paid Sick and Vacation leave
Long‑term Disability, Employee Assistant Program (EAP)
COVID‑19 Vaccination All current and newly hired employees must provide proof of COVID‑19 vaccination before the start date. Failure to provide proof will result in the offer of employment being rescinded.
Work Environment Third Way offers a hybrid work environment. This position is based in Washington, DC, and in‑office days are Tuesday, Wednesday, and Thursday.
EEO Statement Third Way is an equal‑opportunity employer committed to non‑discrimination. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.
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Responsibilities
Manage internal and external scheduling, calendar logistics, and meeting preparation for the Head of Business Operations.
Coordinate cross‑departmental meetings involving HR, Office Operations, Finance, IT, and Learning & Organizational Development, ensuring agendas, materials, and notes are prepared and follow‑ups tracked to completion.
Arrange travel logistics, reservations, and reimbursements, and assist with expense reports, credit card coding, and labor tracking.
Support organizational projects, such as policy roll‑outs, retreats, audits, and onboarding initiatives — by managing logistics, documentation, and timelines.
Draft and proofread internal communications, memos, and procedural documents to support clarity and consistency across BizOps.
Support event planning and coordination for all‑staff meetings, BizOps sessions, and professional development gatherings.
Use and maintain various tools and systems that enable operational excellence — including AI note‑taking tools, Monday.com, Mailchimp, Miro, Salesforce, SharePoint, and Microsoft 365.
Handle sensitive operational and personnel information with discretion, sound judgment, and professionalism.
Assist with data organization and reporting by capturing, formatting, and routing information gathered from meetings or systems into shared tools.
Perform other administrative and operational duties as assigned to support the efficiency, organization, and communication flow of the Business Operations team.
Salary Salary Range: $50,000 – $60,000 annually
– the final starting salary offer will be determined based on your experience and qualifications.
Competencies
Communication
Time Management
Customer Focus
Flexibility
Detail Orientation
Accountability
Respectfulness
Qualifications
Detail‑oriented, proactive, and comfortable balancing multiple priorities.
Communicate clearly and professionally, both in writing and in conversation.
Curious about how systems work and motivated to make them run better.
Eager to use technology and automation to streamline work.
Thrive in a collaborative environment and take pride in supporting others’ success.
Have at least a high school degree and/or 1 year of professional work experience.
In the Third Way Culture, we are looking for:
Self‑starters: People who see and seize opportunities, take risks, learn from failure, and bring a sustained passion for our mission.
Collaborators: People who work in teams, share ideas, brainstorm, co‑author products, and advance shared priorities.
Creators: People who foster divergent thinking; who aren’t afraid to challenge orthodoxies of the left or right, generating original insights and unique ways to look at data.
Results‑oriented: People who are committed to clear objectives, ambitious timelines, accountability for results, and a focus on impact.
Respectful: People who embrace diverse perspectives and foster the values of diversity, equity, and inclusiveness at all times.
Within 1 Month, You’ll…
Participate in Third Way’s comprehensive onboarding program, learning about all aspects of Business Operations.
Meet your Third Way Buddy, be introduced to staff, and start learning the culture.
Learn our current processes for payroll, compliance, and labor tracking, and how you will partner with Finance and the rest of the Business Operations team.
Participate in weekly one‑on‑ones with your manager to ensure you fully understand the expectations of the job.
Attend weekly team meetings, learning the key goals of each program and how you will contribute.
Learn how to manage and maintain the Head’s calendar, recurring meetings, and inbox priorities with attention to detail and discretion.
Begin using key systems (Monday.com, SharePoint, Salesforce, Microsoft 365) to track tasks, organize materials, and support BizOps coordination.
Support the scheduling and logistics for regular BizOps meetings, including preparing agendas and taking notes using AI‑assisted tools.
Within 2 Months, You’ll…
Gain an understanding of each employee’s role and contribution to the organization.
Attend program overview sessions to learn more about each team’s contribution to the mission.
Incorporate TW’s Style Guide and Production process into your work products.
Participate in at least one internal Professional Development training or a Center for Fun activity.
Take ownership of meeting preparation and follow‑up processes for the Head, ensuring action items are tracked and completed.
Begin coordinating logistics and materials for cross‑departmental initiatives involving Finance, HR, IT, and LOD.
Identify small but meaningful opportunities to streamline administrative or communication workflows within the BizOps function.
Within 3 Months, You’ll…
Feel a sense of comfort and familiarity with staff, team, and work.
Continue attending weekly departmental meetings with a stronger understanding of the team’s strategic goal.
Bring new ideas and suggestions to weekly one‑on‑ones with your manager.
Attend and participate in external functions with other members of the team.
Complete your 90‑day self‑evaluation and performance review with your manager.
Partner with your manager to establish long‑term goals for the remainder of the year.
Serve as a reliable point of coordination for the Head and BizOps team, anticipating needs and aligning schedules, deliverables, and communication.
Maintain organized systems and records across projects, leveraging digital tools to improve efficiency and accessibility.
Confidently manage day‑to‑day administrative workflows with minimal oversight, demonstrating initiative, judgment, and operational care.
Benefits
Medical, Dental, and Vision insurance
Health Reimbursement Account (HRA)
Flexible Spending Account (FSA, DCA, Parking, and Transit)
Life Insurance
Accidental Death & Dismemberment Insurance
Retirement plan
Accrued Paid Sick and Vacation leave
Long‑term Disability, Employee Assistant Program (EAP)
COVID‑19 Vaccination All current and newly hired employees must provide proof of COVID‑19 vaccination before the start date. Failure to provide proof will result in the offer of employment being rescinded.
Work Environment Third Way offers a hybrid work environment. This position is based in Washington, DC, and in‑office days are Tuesday, Wednesday, and Thursday.
EEO Statement Third Way is an equal‑opportunity employer committed to non‑discrimination. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.
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