YOH Services LLC is hiring: Executive Assistant in Boston

Executive Assistant Category: Administration & Office Support Employment Type: Contract To Hire Reference: BH-391227 External ID: NEU04122025 Location: Boston, MA - ONSITE Contract: 6 month W2 (Temp to Permanent for the right candidate) Pay: $25-30/hr (depending on education and experience) Summary The Executive Assistant provides a broad variety of activities that facilitate an executive's, or multiple executives', ability to effectively lead the organization. This will include managing the calendars, screening calls, scheduling meetings, preparing agendas, and organizing business travel; producing complex documents, reports, and presentations; supporting complex projects; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executive or executives, including those of a highly confidential or critical nature. The Executive Assistant will prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect an executive's, or multiple executives', style and University policy. Responsibilities Serve as the primary point of contact for internal and external constituencies on all matters pertaining to an executive or executives, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect an executive's style and University policy. Make an executive, or group of executives, more productive by reading, researching, and routing incoming correspondence and proofreading, editing, and drafting outgoing communications. Manage an Executive's, or group of executives', calendar(s), screening calls, scheduling meetings, and organizing business travel both domestically and internationally. Manage the large demands for an Executive's, or group of executives', time by anticipating and resolving potential conflicts. Complete a broad variety of tasks that facilitate the executive's, or group of executives', ability to effectively lead the organization, including assisting with a variety of special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence. Prepare agendas and meeting notes in a timely manner to ensure the Executive, or group of executives, are well‑prepared for all meetings, events and speaking engagements. Act as the administrative point of contact between the executive and internal and external clients. Maintain office filing and retrieval systems, record meeting discussions, maintain office supplies, place orders as required, and ensure office equipment is in proper working order. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization evolves. Act as an onboarding resource for new leaders, helping the manager read and understand the organizational culture, guiding them through its different personalities, and serving as a sounding board and confidant. Skills or Requirements Bachelor's degree is required with 3-5 years of experience (preferred) Very heavy on calendar management Visitor engagement Experience with event management Experience in academia is a plus Faculty engagement Concur, submitting travel documents (working closely with finance) Proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook. Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. High level of discretion, organizational skills, attention to detail, diplomacy, customer service with ability to handle complex calendars and overlapping schedules. Ability to understand the workings of the organization, its mission, and people. Ability and willingness to take initiative and get work done through others. Prior experience managing an office and supporting high level executives is preferred. Benefits Medical, Dental & Vision Benefits 401K Retirement Saving Plan Life & Disability Insurance Direct Deposit & weekly ePayroll Employee Discount Programs Referral Bonus Program Certification and training opportunities Health Savings Account (HSA) (for employees working 20+ hours per week) MetLife Voluntary Benefits Employee Assistance Program (EAP) Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply. Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process. For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh's hiring clients' preferences. To learn more about Yoh's privacy practices, please see our Candidate Privacy Notice: https://www.yoh.com/privacy-notice #J-18808-Ljbffr