Executive Assistant Job at Crusoe in San Francisco

Join to apply for the Executive Assistant role at Crusoe . Crusoe's mission is to accelerate the abundance of energy and intelligence. We’re crafting the engine that powers a world where people can create ambitiously with AI — without sacrificing scale, speed, or sustainability. Be part of the AI revolution with sustainable technology at Crusoe. Here, you’ll drive meaningful innovation, make a tangible impact, and join a team that’s setting the pace for responsible, transformative cloud infrastructure. About the Role The Executive Assistant (EA) will support Senior Technical Leaders and is responsible for managing calendars, coordinating meetings, handling travel, and ensuring smooth day‑to‑day operations across multiple locations. The role requires a dynamic, highly adaptable individual who can flex their approach based on the needs of each executive, proactively anticipate needs, seamlessly manage priorities, and maintain professionalism across diverse working styles. The EA must balance proactive planning with adaptability, manage complex calendars, and ensure team alignment. Beyond logistics, the EA supports Crusoe’s culture and mission, contributing as a trusted partner to the executive team. As the Executive Assistant, you will be required to work on‑site five days per week, collaborate closely with other EAs and Workplace Managers, and adapt responsibilities as the company grows. Your work will directly support operational efficiency and executive alignment, reinforcing Crusoe’s mission and culture of making Crusoe the world’s favorite AI Cloud. What You'll Be Working On Provide quality, timely, and detailed administrative support to Crusoe Technical Leaders, including managing a complex calendar of appointments, processing expense reports, composing and preparing confidential correspondence, arranging travel, and ensuring stakeholder awareness. Manage and support calendar coordination for Leadership’s direct reports, ensuring alignment across team, cross‑functional, and external meetings. Thoughtfully manage scheduling requests to ensure effective time management for executives. Improve internal and occasional external meeting effectiveness by gathering and tracking key discussion topics, decisions, and action items, developing agendas, documenting meeting notes, and ensuring follow‑through. Lead planning and execution of leadership off‑sites, team events, and gatherings, owning logistics, vendor coordination, agenda development, and on‑site support. Identify, design, and implement new processes and solutions to improve team collaboration, efficiency, productivity, and communication. Work closely with other EAs and Workplace Managers to coordinate corporate travel, conference registrations, and office/company‑wide events and activities. Perform occasional personal tasks and errands for leadership as needed. Handle other clerical or administrative duties as assigned. Be accessible and available during the traditional work week, with occasional flexibility outside standard hours for urgent matters. What You'll Bring to the Team You have 3‑5 years of experience in an executive administrative role. Experience working with and supporting technology/software teams is desirable. You have exceptional communication skills—written, verbal, and interpersonal. You possess strong attention to detail—accuracy in numbers, logistics, and communication. You exercise discretion and confidentiality with sensitive information. You can prioritize conflicting needs and manage time effectively in a fast‑paced environment. You have proven success in planning and executing team off‑sites or large‑scale events. You are skilled at content creation and can build clear, compelling decks, agendas, and executive communications. You are proactive, always looking for ways to help and improve processes. You can work independently while keeping stakeholders informed and aligned. You are proficient in Google Workspace (Gmail, Docs, Sheets, Drive, Slides, etc.). You have a positive, can‑do attitude and a growth mindset. You are eager to grow with the organization and take on new challenges. You embody the company values and contribute positively to Crusoe’s culture. Benefits Industry competitive pay Restricted Stock Units in a fast growing, well‑funded technology company Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents Employer contributions to HSA accounts Paid Parental Leave Paid life insurance, short‑term and long‑term disability Teladoc 401(k) with a 100% match up to 4% of salary Generous paid time off and holiday schedule Cell phone reimbursement Tuition reimbursement Subscription to the Calm app MetLife Legal Company paid commuter benefit; $300/month Compensation Range Compensation will be paid in the range of up to $104,000 – $126,000 + bonus. Restricted Stock Units are included in all offers. Compensation to be determined by the applicant’s knowledge, education, and abilities, as well as internal equity and alignment with market data. Crusoe is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation. Seniority Level: Mid‑Senior level. Employment Type: Full‑time. Job Function: Administrative. Industries: Technology, Information, and Internet. #J-18808-Ljbffr