23andMe
Overview We are looking for an Executive Assistant to provide support for the Office of the CEO. This person will report into the Chief of Staff, Office of the CEO and provide a wide range of administrative support tasks and work both independently and within a team environment. This individual will bring strong organization skills and a proactive attitude. They will need to manage ambiguity and multiple priorities. The utmost confidentiality is imperative, as well as a solution-oriented mindset.
What You’ll Do Manage the CEO’s calendar and email as the primary functions of the role.
Own all scheduling, details and logistics that flow from the CEO’s 23andMe and personal calendar.
Obtain all related materials for meetings, including agendas, backgrounders and other information based on the CEO’s daily schedule.
Own daily management and prioritizing of the CEO’s email.
Work with the Office of the CEO’s team to support various needs around the CEO’s 23andMe and personal travel.
Work with the Chief of Staff to organize quarterly strategic calendar check-ins with the CEO and Office of the CEO team to look at the calendar from a strategic perspective and make recommendations to drive efficiency of the CEO’s time.
Operate systems to keep information flowing for the Office of the CEO.
Prepare daily updates to the CEO with reminders and questions in a timely and organized fashion.
Ensure a high level of communication with the family office to relay details and actions in a timely manner.
Own Office of the CEO administrative tasks, including management of executive team meetings and offsites, sending weekly updates, preparing weekly materials, OKRs and other tasks as needed by the team.
Own office management functions as needed and manage expense reports for the CEO and team.
Maintain the Office of the CEO administrative manual and keep it up to date with best practices and a centralized information resource.
Act as back-up to other assistants, including taking notes in meetings and following up on action items.
Assist the Office of the CEO and Chief of Staff with special projects, including coordinating the annual performance review cycle for the CEO’s direct reports and managing the CEO’s annual holiday mailing and archival updates.
Handle highly confidential and sensitive information.
Continuously strive to deliver excellent service and improve processes and systems.
Maintain compliance with all company policies and procedures.
Perform administrative tasks as needed and other related duties as assigned.
Work as a team to enable the CEO to operate with excellence.
What You’ll Bring Minimum 10-15 years of relevant work experience supporting a C-level executive
Strong attention to detail and organizational skills, while maintaining a sense of urgency
Ability to problem solve, including analyzing and identifying key issues and information
Strong follow-up skills, including perseverance and creativity to work within an unconventional environment
Excellent verbal and written communication skills
Ability to work independently with little direction and possess a strong sense of ownership
Willingness to participate in all levels of administrative support duties; whatever it takes to get the job done with a positive attitude
Demonstrated dependability; ability to continuously acquire new competencies and accept new challenges
Knowledge of health industry strongly preferred
Full time, with flexibility to work after hours and on weekends as necessary
Some travel may be required over time
About Us 23andMe, headquartered in California, is a leading consumer genetics and research company. The company’s mission is to help people access, understand, and benefit from the human genome. 23andMe has pioneered direct access to genetic information as the only company with multiple FDA authorizations for genetic health risk reports. The company has created the world’s largest crowdsourced platform for genetic research, with 80 percent of its customers electing to participate. 23andMe research participants consent to research conducted by 23andMe which is overseen by an independent third-party Institutional Review Board (IRB) regulated under the Common Rule (45 CFR part 46). More information is available at www.23andme.com/research.
At 23andMe, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact accommodations-ext@23andme.com. 23andMe will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.
Please note: 23andMe does not accept agency resumes and we are not responsible for any fees related to unsolicited resumes. Thank you.
Pay Transparency 23andMe takes a market-based approach to pay, and amounts will vary depending on geographic location. The salary range reflected here is for a candidate based in the San Francisco Bay Area. The successful candidate’s starting pay will be determined based on job-related skills, experience, qualifications, work location, and market conditions. These ranges may be modified in the future.
San Francisco Bay Area Base Pay Range
$120,000—$180,000 USD
#J-18808-Ljbffr