Administrative Assistant Job at STI in Village of Menands

Position

Administrative Assistant at Health Advocates Network in Menands, NY.

Pay Rate

Pay Rate: $18 / hour

Employment type

W2 (Full-time)

Shift Details

Monday-Friday, 8:30 am - 4:45 pm

Responsibilities

• Assist in the processing of orders for birth, death, marriage and dissolution certificates.
• Pull fiche cards, make white copies, produce records for paid batches.
• Assist in managing VitalChek orders and updating the database with order comments.
• Seal and enter safety paper for paid batches, VitalChek orders, gratis requests, and overnight requests.
• Sort and mail orders to NYC Bureau of Vital Records as needed.
• Keys and verifies all amended and corrected birth and death certificates scanned for FileNet.
• Interfile current vital event certificates.
• Other clerical duties as needed to help fulfill orders for vital records.
• Type amendment cases from books, FileNet, and SPDS.
• Audit and mail certificates to local registrars and applicants.
• File sealed records and CCFS (Court Ordered Paternity).
• Review and fulfill correction orders to birth certificates.
• Open, sort, search and file all incoming mail for the Correction Unit/Amendment.
• Assist in record searches for tracking and verifying vital event records for internal and external stakeholders.
• Marriage coding and keying.
• Pregnancy loss keying.
• Dissolution certificate coding.
• Birth certificate keying (SPDSS).
• Open and sort all incoming mail for the Coding and Registration units.
• Other clerical duties as needed to help assist in unit activities.

Benefits

• Medical
• Dental
• Vision
• Term Life
• Short-Term Disability Coverage
• 401K

Application

Interested candidates should apply through this job post or fax a copy of the most recent resume to the provided phone number. For questions, call the contact number and speak with Jonathan (Monday-Friday 8:30 AM-5:00 PM PST).