California State University is hiring: Administrative Office Assistant (Confiden

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in-demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position

Serving over 40,000 students, many of whom are the first in their family to attend college, California State University, Fullerton is one of the most transformative universities in the state. The University is searching for a member of staff who is diplomatic, proactive, and possesses excellent communication skills to join the President’s Office as an Administrative Office Assistant (Confidential Office Support I). The ideal candidate is positive, energetic, ethical, and committed to inclusivity, openness, flexibility, integrity, and kindness.

Under general supervision, the Administrative Office Assistant provides essential clerical and administrative support to the President’s Office. The role serves as the initial point of contact for visitors and callers, screens phone calls, drafts routine and confidential correspondence, and maintains confidential records with a high degree of discretion. The assistant supports both physical and digital filing systems, handles sensitive mail, and assists with various office functions such as record keeping, scheduling, and interpreting campus-wide operating policies.

Additional duties include making reservations and scheduling for the President’s Office conference room, preparing and maintaining meeting spaces, supporting events, hospitality, and purchasing activities, reconciling procurement cards, and supporting travel. The role requires a commitment to maintaining confidentiality and providing exemplary administrative support to ensure the smooth operation of the President’s Office.

Essential Qualifications

Bachelor’s degree from an accredited four‑year college or university or professional training program specific to the position, or a combination of education and experience that demonstrates the ability to perform the essential functions. Must have a foundation of knowledge of the principles of organization, administration, and management; the ability to analyze and find solutions to problems, work independently, communicate effectively, and write clear and concise reports.

License/Certifications

A valid California driver’s license.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex. Contact Information for Title IX Coordinator.

Additional Information

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. Reasonable accommodations will be provided for qualified applicants with disabilities who self‑disclose. The university prohibits discrimination based on race, sex, color, ethnicity, national origin, or any other protected status. As of January 1, 2022, the CSU Out‑of‑State Employment Policy prohibits hiring employees to perform CSU‑related work outside California. Multiple positions may be hired from this recruitment based on the applicant pool. Applicants who apply for a staff position are not eligible to work concurrently in an academic student position. Regular attendance is essential. Employees may be required to complete job‑related performance tests. Online applications must be submitted by the final filing date at 9:00 PM Pacific Standard Time / midnight Eastern Standard Time. The university does not sponsor H‑1B petitions for staff, management, or faculty positions.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on race, sex, color, ethnicity, national origin, or any other protected status.