YMCA of the USA
Business Office HR Coordinator (Bedford-Stuyvesant YMCA)
YMCA of the USA, New York, New York, us, 10261
Business Office HR Coordinator (Bedford-Stuyvesant YMCA)
Posted 4 days ago. Be among the first 25 applicants.
Job Description Salary: $18.04 - $25.26 Hourly
The Bedford-Stuyvesant YMCA is seeking a Business Office HR Coordinator to provide daily Human Resources and Payroll support, as well as support in some areas of Financial Business, to the branch and its off‑sites. The YMCA of Greater New York serves a diverse population of more than half a million New Yorkers and is committed to a people‑first approach that fosters trust, inclusion, growth, and development.
Benefits The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more. Benefit eligibility is determined by an individual’s employment status (i.e., full‑time or part‑time), tenure, and/or the number of hours scheduled to work.
Qualifications
Bachelor’s degree or equivalent work experience required.
1-2 years of experience in bookkeeping and/or administrative assistance. Knowledge of Human Resources preferred. Strong computer skills. Knowledge of HRIS is a plus.
Detail‑oriented and able to manage multiple projects simultaneously.
Must be able to handle a high volume of work.
Excellent customer service and communication skills.
Essential Functions
Human Resources Responsibilities:
Process employment and volunteer documents promptly, including entry of employee and volunteer screenings into the applicable system.
Assist with Youth & Family screening and agency processing.
Assist with new‑hire orientations and paperwork with new or rehired staff.
Generate and maintain the supply of New Hire Packets, Status Change forms, etc.
Data entry into CONNECT: HR is completed timely and accurately.
Maintain and accurately file all employee and volunteer files.
Leave & Benefits Coordination:
Assist with leave requests (FMLA, disability, paid family leave, personal leave, etc.).
Coordinate medical plan changes and provide staff with benefit summaries.
Provide an overview of health insurance, retirement, direct deposit, etc.
Supply vacation, sick, and personal benefits upon request.
Assist with employment verification requests.
Respond to unemployment claims and Workers Comp claims when supervisor is absent.
Training Compliance:
Track training completions for all branch staff to ensure compliance with required courses.
Financial Responsibilities:
Assist in preparing the branch’s daily deposits, bank and credit card reconciliation, and reporting; resolve and track chargebacks.
Process accounts payable vouchers and invoices, reconcile with the Accounts Payable system, and update AP & PO tracking reports.
Assist in handling petty cash flow, auditing receipts, and preparing Accounts Payable reimbursement vouchers.
Collect purchasing card documents and submit them to the Association Office.
Distribute financial reports to all branch department heads.
Maintain and update business office records, vendor files, and archives in accordance with file retention guidelines.
Assist in government contract record‑keeping and timely reporting to the agency.
Other Responsibilities:
Act as backup for the branch’s Administrative Assistants.
Assist with maintaining all office equipment and computers, ordering supplies, and submitting HelpDesk tickets.
Order and manage inventory of office supplies.
Seniority Level Entry level
Employment Type Part‑time
Job Function Human Resources
Industries Non‑profit organizations
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Job Description Salary: $18.04 - $25.26 Hourly
The Bedford-Stuyvesant YMCA is seeking a Business Office HR Coordinator to provide daily Human Resources and Payroll support, as well as support in some areas of Financial Business, to the branch and its off‑sites. The YMCA of Greater New York serves a diverse population of more than half a million New Yorkers and is committed to a people‑first approach that fosters trust, inclusion, growth, and development.
Benefits The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more. Benefit eligibility is determined by an individual’s employment status (i.e., full‑time or part‑time), tenure, and/or the number of hours scheduled to work.
Qualifications
Bachelor’s degree or equivalent work experience required.
1-2 years of experience in bookkeeping and/or administrative assistance. Knowledge of Human Resources preferred. Strong computer skills. Knowledge of HRIS is a plus.
Detail‑oriented and able to manage multiple projects simultaneously.
Must be able to handle a high volume of work.
Excellent customer service and communication skills.
Essential Functions
Human Resources Responsibilities:
Process employment and volunteer documents promptly, including entry of employee and volunteer screenings into the applicable system.
Assist with Youth & Family screening and agency processing.
Assist with new‑hire orientations and paperwork with new or rehired staff.
Generate and maintain the supply of New Hire Packets, Status Change forms, etc.
Data entry into CONNECT: HR is completed timely and accurately.
Maintain and accurately file all employee and volunteer files.
Leave & Benefits Coordination:
Assist with leave requests (FMLA, disability, paid family leave, personal leave, etc.).
Coordinate medical plan changes and provide staff with benefit summaries.
Provide an overview of health insurance, retirement, direct deposit, etc.
Supply vacation, sick, and personal benefits upon request.
Assist with employment verification requests.
Respond to unemployment claims and Workers Comp claims when supervisor is absent.
Training Compliance:
Track training completions for all branch staff to ensure compliance with required courses.
Financial Responsibilities:
Assist in preparing the branch’s daily deposits, bank and credit card reconciliation, and reporting; resolve and track chargebacks.
Process accounts payable vouchers and invoices, reconcile with the Accounts Payable system, and update AP & PO tracking reports.
Assist in handling petty cash flow, auditing receipts, and preparing Accounts Payable reimbursement vouchers.
Collect purchasing card documents and submit them to the Association Office.
Distribute financial reports to all branch department heads.
Maintain and update business office records, vendor files, and archives in accordance with file retention guidelines.
Assist in government contract record‑keeping and timely reporting to the agency.
Other Responsibilities:
Act as backup for the branch’s Administrative Assistants.
Assist with maintaining all office equipment and computers, ordering supplies, and submitting HelpDesk tickets.
Order and manage inventory of office supplies.
Seniority Level Entry level
Employment Type Part‑time
Job Function Human Resources
Industries Non‑profit organizations
#J-18808-Ljbffr