Executive Personal Assistant Job at Career Group in San Francisco

EA/PA to CEO & COO | Fast‑Growing AI Company | San Francisco

Location: San Francisco

Schedule: Monday - Friday onsite

Salary: $150‑180k + Bonus + Equity + Benefits

We’re a high‑growth AI company on a mission to transform the future — and we're looking for an exceptional EA/PA to support our CEO and COO. This is a hybrid role: 50% Executive Assistant, 50% Personal Assistant, and 100% essential!

You’ll be the right hand to two dynamic executives, helping them stay focused, prepared, and moving fast. If you're someone who thrives in high‑energy environments, can anticipate needs before they arise, and loves making things run smoothly.

What You’ll Be Doing:

• Manage busy and ever‑changing calendars
• Coordinate complex business and personal travel
• Handle expenses, meeting prep, and logistics
• Schedule personal appointments and events
• Plan and manage executive‑level offsites or events
• Occasionally run personal errands and manage day‑to‑day life logistics
• Be available with a 24/7 mindset (note: this does not mean working around the clock, but being flexible and responsive)

What We’re Looking For:

• 5+ years of experience as an EA/PA supporting C‑level executives
• Previous startup experience or top‑tier finance firm experience required — you know how to pivot quickly and work with ambiguity
• Highly organized, resourceful, and comfortable in a fast‑paced environment
• Discreet, trustworthy, and capable of handling sensitive information
• A flexible, self‑motivated, no‑task‑too‑small mentality
• Strong work ethic and a natural sense of urgency
• A 4‑year degree

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

Seniority level

• Not Applicable

Employment type

• Full‑time

Job function

• Administrative

Industries

• Software Development and IT System Custom Software Development

Benefits

• Medical insurance
• Vision insurance