Senior Executive Assistant Job at Massachusetts Port Authority in Boston

Senior Executive Assistant - Massachusetts Port Authority

The Massachusetts Port Authority is going above and beyond™ for your career. We are a dynamic organization that connects people and businesses to the global community by air, land, and sea. Our employees are essential in moving planes, cargo, and cruise ships safely, efficiently, and sustainably. We are an economic engine, managing real estate assets where people live, work, and play. Together, the properties we own and operate generate $20 billion for the region’s economy.

Massport’s Real Estate and Asset Management (REAM) team is responsible for developing and managing a diverse portfolio, which includes commercial and maritime assets on approximately 450 acres in East Boston, Charlestown, and South Boston. REAM oversees more than 10 million square feet of built assets, ranging from office buildings, hotels, and residential projects to seafood processing plants, shipyards, and marinas. These projects are often built in partnership with private development teams under long‑term ground leases. The team is heavily involved in urban and infrastructure planning, architectural design review, place‑making and activation programming, and sustainability and resiliency planning and policy as well as the business side of managing tenant leases and relationships. This work requires extensive coordination and collaboration with the city, state, and federal agencies and non‑profit organizations. Three broad priorities drive REAM’s work: generating a sustained revenue stream for Massport to invest in port terminals and support port operations, stimulating economic development and job growth, and creating inviting waterfront communities and spaces. One of our recent initiatives is exploring opportunities and partnerships for Massport to support the growth of “blue economy”, or marine‑related, innovative businesses in Boston Harbor.

About You

As a Senior Executive Assistant, you are highly organized and detail‑oriented, with the ability to manage complex schedules, coordinate high‑level meetings, and produce polished documents under tight deadlines. Your strong communication skills and professionalism allow you to build trust and maintain confidentiality while working seamlessly across teams and with senior leadership. Tech‑savvy and resourceful, you leverage tools to streamline processes, track projects, and ensure accuracy in every deliverable. Calm under pressure and adaptable to shifting priorities, you anticipate needs, solve problems proactively, and create structure that enables leadership and the department to operate at peak efficiency.

What You Will Do

• Manage complex calendars, travel arrangements, and logistics to keep executive operations running smoothly.
• Coordinate high‑level meetings and prepare polished materials, ensuring accuracy and timely delivery.
• Maintain strict confidentiality while handling sensitive information and fostering seamless communication across teams.
• Leverage technology and organizational skills to streamline processes, track projects, and support continuous improvement.

What You Offer

• Associate’s degree; coursework in business administration, economics, or real estate is a plus.
• 5–7 years of administrative experience in a fast‑paced environment. Interest in Boston waterfront planning and real estate development is advantageous.
• Proficiency in Microsoft Office Suite; exceptional attention to detail, accuracy, and proofreading; strong written and verbal communication skills with a customer service focus.
• Highly organized, proactive, and reliable; able to work independently, maintain confidentiality, and pass Massport security, substance testing, and background checks.

What We Offer

• Work/life balance
• A supportive and inclusive culture
• Opportunities for growth
• Providing a safe, healthy, and secure work environment
• Supporting the people and businesses of New England
• Achieving results and having a positive impact
• Being good neighbors in the communities we serve
• Protecting the environmentComprehensive compensation and benefits package