Accounting Technician Job at The California State University in San Jose

Job Summary

Reporting to the Assistant Bursar and receiving work lead direction from the eCommerce Specialist, the Accounting Technician performs cashiering duties, including issuing receipts and recording payments to appropriate PeopleSoft accounts using TRANSACT and Flywire in the Bursar’s Office. The Accounting Technician balances cash funds daily, prepares bank deposits, posts and releases departmental deposits and electronic files, verifies eligibility, processes late student petitions and posts financial aid loan and scholarship payments to student accounts. In addition, the Accounting Technician analyzes student accounts and responds to student inquiries by interpreting complex financial records and issues Tower Cards for students.

Key Responsibilities

• Within the TRANSACT payment system, perform cashiering duties, including issuing receipts and recording payments to appropriate PeopleSoft accounts
• Balance cash funds daily, prepare bank deposits, post and release departmental deposits and electronic files, verify eligibility and process late student petitions and post financial aid loan and scholarship payments to student accounts
• Process Flywire International and FTB payments
• Provide quality customer service to students, parents, staff, sponsors and departments
• Research, respond and resolve customer inquiries via the cashier email box in a timely manner
• Answer department emails, phone, chat and Qless system
• Use knowledge of student accounts and investigative skills to direct students to appropriate resources on campus
• Educate students how to better utilize the system to ensure deadlines are met and classes are secured
• Process and issue Tower ID Cards
• Complete and submit IRS Form 8300

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Thorough knowledge of the principles and practices of financial record keeping
• General knowledge of the basic principles of accounting
• Ability to adjust accounts and prepare documentation for various reporting systems
• Thorough knowledge of TRANSACT and PeopleSoft systems
• Ability to compose and appropriately format correspondence and reports
• Knowledge of software applications: word processing, spreadsheet, database management
• Ability to perform accurately in a detail‑oriented environment
• Ability to handle multiple work priorities, organize, plan work to meet and exceed customer needs and office demands
• Ability to maintain confidentiality and appropriately handle sensitive communications with students, employees and external agencies
• Excellent customer service and public relations skills
• Strong written and oral communication skills
• Ability to communicate Bursar's Office policies and procedures to students in a clear, concise manner

Required Qualifications

• Any equivalent combination of education and experience which provides the required knowledge and abilities
• Equivalent to three years of progressively responsible financial record‑keeping experience which has provided the above knowledge and abilities

Preferred Qualifications

• Associate’s degree
• Experience within the CSU or public higher education
• Experience using PeopleSoft, Transact

Compensation

Classification: Accounting Technician II

Anticipated Hiring Range: $4,200/month - $4,284/month (Step 3 – Step 4)

CSU Salary Range: $4,037/month - $5,881/month (Step 1 – Step 20)

San José State University offers employees a comprehensive benefits package typically worth 30‑35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume, Letter of Interest. All applicants must apply within the specified application period: December 5, 2025 through December 21, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel

jobs@sjsu.edu

408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in‑person program or activity (on‑ or off‑campus) operated or controlled by the University follow COVID‑19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system‑wide policy can be found at URL: https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third‑party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1‑B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self‑disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Seniority Level

Mid-Senior level

Employment Type

Full-time

Job Function

Accounting/Auditing and Finance

Industries

Higher Education