divh2Administrative Assistant/h2pKoniag Advisory Business Solutions, LLC, a Koniag Government Services company, is seeking an administrative assistant to support KABS and our government customer in Poplar, MT. This position requires the candidate to be able to obtain a public trust. We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more./ppWe are seeking a detail-oriented administrative assistant to provide comprehensive administrative support to the chief executive officer and leadership team at the Fort Peck Service Unit. This role is essential in ensuring smooth operational workflow and effective internal controls while maintaining the highest standards of professionalism and confidentiality./ppEssential functions, responsibilities, and duties may include, but are not limited to:/pulliCoordinate and support the administrative workflow of the service unit/liliMonitor incoming calls, prepare detailed summaries, and track leadership commitments/liliEstablish and maintain organized record-keeping systems to support goals, objectives, policies, and assignments/liliServe as a liaison between leadership and staff, facilitating effective communication/li/ulpHuman resources support:/pulliUtilize automated HR systems to perform technical and administrative functions/liliAssist with employee onboarding processes and documentation/liliSupport security clearance processes and employee verification procedures/liliMaintain accurate time and attendance records for staff/liliAssist employees with payroll inquiries and leave-related issues/liliPrepare error notices and coordinate corrections as needed/li/ulpFinancial and procurement support:/pulliAssist with travel requisition preparation and processing/liliPrepare and process purchase, service, and stock requisitions using IHS systems/liliMaintain accurate financial records and documentation/liliSupport budget tracking and expense monitoring activities/li/ulpTraining and development:/pulliDevelop training materials for staff on payroll, timekeeping, and travel procedures/liliConduct training sessions as needed to ensure compliance and efficiency/liliCreate and maintain procedural documentation and guidelines/li/ulpRequired qualifications:/ppEducation experience: minimum high school diploma or equivalent/ppExperience: 2-3 years of administrative or office support experience/ppTechnical skills: proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)/ppExperience with automated HR and payroll systems: familiarity with procurement and financial management systems/ppCore competencies:/pulliExcellent written and verbal communication skills/liliStrong organizational and time management abilities/liliHigh attention to detail and accuracy/liliAbility to handle confidential information with discretion/liliProblem-solving and analytical thinking skills/liliCustomer service orientation/liliAbility to work independently and manage multiple priorities/li/ulpCompliance requirements:/pulliHIPAA compliance training and adherence required/liliBackground check clearance mandatory/liliProfessional appearance and demeanor required/liliComputer security protocols compliance/liliPPE requirements as applicable/li/ulpPhysical requirements:/pulliAbility to sit for extended periods/liliManual dexterity for computer and phone operation/liliAbility to lift up to 25 pounds occasionally/liliClear verbal communication for phone interactions/li/ulpSecurity requirement:/pulliAbility to obtain a public trust/li/ulpWork environment:/pulliProfessional healthcare facility environment/liliFast-paced, multi-tasking work setting/liliRegular interaction with leadership, staff, and external contacts/liliAdherence to all IHS policies and procedures/li/ulpApplication process:/pulliComplete resume highlighting relevant experience/liliCover letter detailing interest and qualifications/liliThree professional references/liliCopies of relevant certifications or training/li/ulpOur equal employment opportunity policy:/ppThe company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment. The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodations./p/div
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