Executive Assistant to Chief Executive Officer Job at Zinn Insurance in San Anto

Executive Assistant to Chief Executive Officer

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We’re not just another insurance agency. Zinn Insurance is a fast-growing, outside-the-box firm that empowers businesses with creative employee benefits solutions. Led by Monique Zinn, a 20-year industry veteran, our team is vibrant, values-driven, and fiercely loyal to our clients and each other.

At Zinn, you won’t just sell benefits—you’ll help businesses build cultures where people thrive.

Important: To be considered for this role, you must complete a Culture Index survey.

Resumes will only be reviewed once the survey is completed.

Responsibilities – What this role does

Calendar Management + Time Protection

• Own the CEO's calendar with obsessive attention to detail—schedule with intention, guard it like gold
• Coordinate internal/external meetings, always three steps ahead with perfect preparation
• Prepare detailed agendas, materials, and ensure every meeting maximizes the CEO's time
• Track and follow up on every calendar-related commitment with precision

Communication + Executive Coordination

• Draft and manage CEO communications with flawless grammar, tone, and timing
• Monitor and systematically triage CEO's inbox using detailed filtering systems
• Serve as the professional liaison between CEO, team, partners, and clients
• Maintain detailed communication logs and follow-up tracking systems

Project Support + Detailed Priority Tracking

• Track CEO-led initiatives with comprehensive project management systems
• Maintain meticulous records of deadlines, deliverables, and progress updates
• Create detailed status reports and ensure nothing falls through the cracks
• Anticipate needs and prepare materials with exceptional attention to detail
• Handle complex travel arrangements with detailed itineraries and contingency plans
• Process expenses, subscriptions, and executive logistics with perfect accuracy
• Maintain highly organized digital and physical filing systems
• Manage confidential documents with absolute discretion and systematic organization

Skills + Traits – What success requires

• Detail-Obsessed Executive Support: You live for precision in everything CEO-related
• High-Energy Executor: You work at lightning pace while maintaining flawless accuracy
• Collaborative Professional: You engage warmly with stakeholders while staying systematic
• Proactive Systems Builder: You create and maintain detailed organizational systems
• Service Excellence Mindset: You thrive supporting leadership with meticulous care
• Process-Driven: You follow and improve detailed workflows without shortcuts
• Anticipatory: You're always several steps ahead with detailed preparation

Metrics + Outcomes – How success is measured

• CEO's calendar reflects her true priorities with zero scheduling conflicts or errors
• CEO gains 30%+ focused time each week through systematic time protection
• 100% of follow-ups completed with detailed tracking and no missed deadlines
• All CEO communications sent error-free with perfect professional tone
• Strategic projects advance consistently with detailed progress tracking
• Travel and logistics executed flawlessly with comprehensive planning
• CEO's feedback: "You anticipate everything and never miss a single detail"

Culture Fit – What it feels like to work in this seat

You thrive in a high-energy support role that blends meticulous attention to detail with collaborative professionalism. You're energized by the fast pace of executive support but never compromise on the precision that makes you exceptional. You take deep satisfaction in creating seamless experiences for leadership through systematic excellence. You believe that supporting great leaders requires both speed and perfection, and you're the detail-oriented professional who makes the CEO's complex world run like clockwork.

Seniority level

Executive

Employment type

Full-time

Job function

Administrative

Industries: Insurance

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Location: San Antonio, TX

Salary: $28.80 - $36.50 per hour