UnitedMasters
Executive Assistant & Workplace Experience Manager
UnitedMasters, San Francisco, California, United States, 94199
UnitedMasters is building a marketplace that connects artists, brands and fans – empowering artists to earn and grow. The company’s music distribution service puts artists first, allowing emerging talent to distribute directly to fans through streaming services while maintaining ownership of their master recording rights and up to 100% of royalties. By combining its distribution platform with deep brand ties, UnitedMasters enables independent creators to grow and earn unlike any other platform.
The UnitedMasters team is composed of musicians, marketers, engineers and storytellers from companies such as YouTube, SoundCloud, Pandora, Facebook, Uber, Dropbox, Complex and VICE. They work closely with the award‑winning creative teams at Translation – the in‑house creative advertising agency.
We are looking for an organized and proactive Executive Assistant & Office Experience Manager to join the San Francisco tech team. You’ll support the Chief Product & Technology Officer and manage day‑to‑day operations of our San Francisco office, ensuring a smooth, organized, and engaging workplace experience. This role is based in San Francisco with four days in‑office and one remote day.
What You’ll Do Executive Support
Provide calendar support for the Chief Product & Technology Officer: scheduling meetings, protecting focus time, and anticipating needs across shifting priorities.
Support productive meetings by coordinating agendas, collecting pre‑reads, and preparing meeting materials and presentations from key stakeholders.
Manage sensitive matters with the highest level of confidentiality, professionalism, and discretion.
Plan and manage travel arrangements for the CPTO, ensuring alignment with business objectives.
Process, track, and reconcile executive expenses in a timely manner.
Office Management
Oversee day-to-day office operations to ensure a well‑functioning, organized, and productive workplace.
Serve as the primary point of contact with building management for all facility-related matters, including visitor registration, keycard access, maintenance issues, and work order submissions.
Help reinforce and operationalize our 4×/week hybrid in‑office policy, ensuring the office is prepared, welcoming, and fully resourced for high in‑person attendance while actively investing in a strong in‑office culture through coordinating team gatherings, micro‑events, and moments that bring people together.
Manage the ordering of office supplies, snacks, and beverages while maintaining appropriate inventory levels.
Coordinate office catering, lunches, and internal events that promote a positive and engaging workplace culture.
Support onboarding by preparing workstations, IT coordination for new hires, and working with internal teams to ensure smooth onboarding.
Knowledge, Skills and Abilities
Strong project management skills and ability to prioritize work to successfully balance several work streams at a time.
Makes meticulous attention to detail and possesses a deeply proactive, hands‑on mentality.
Possesses deep appreciation and sensitivity towards people, culture, and values.
Executes on priorities with a strong sense of urgency, ownership and accountability.
Handles confidential and sensitive information with tact, diplomacy, and discretion.
Proactive collaborator among various stakeholders and peers.
Personable, smart, passionate, and optimistic.
Minimum Qualifications
2–3 years of experience as an Executive Assistant, Office Coordinator, or similar role.
Strong organizational and multitasking skills with a proactive, service‑oriented mindset.
Experience managing administrative or project‑related tasks independently.
About UnitedMasters, Inc. UnitedMasters Inc. represents the creative solutions company, Translation, and the leading software and services platform for independent creators. UnitedMasters enables ownership, exposure, and new paths for financial return for independent creators, while Translation helps brands leverage contemporary culture to achieve transformational growth. Combined, UnitedMasters, Inc. is the world’s leading marketplace for cultural capital, connecting independent artists and brands to realize a future in which all creators own their future. Backed by Alphabet, Andreessen Horowitz and Apple, UnitedMasters is reimagining how brands and artists come together to tell their stories, build profitable growth and push culture forward.
Salary Hiring Range $105,000 – $125,000 (Competitive; includes bonus, stock options, 401(k) match, and other benefits). The range is for the NY/CA; adjustments may apply for other locations.
#J-18808-Ljbffr
The UnitedMasters team is composed of musicians, marketers, engineers and storytellers from companies such as YouTube, SoundCloud, Pandora, Facebook, Uber, Dropbox, Complex and VICE. They work closely with the award‑winning creative teams at Translation – the in‑house creative advertising agency.
We are looking for an organized and proactive Executive Assistant & Office Experience Manager to join the San Francisco tech team. You’ll support the Chief Product & Technology Officer and manage day‑to‑day operations of our San Francisco office, ensuring a smooth, organized, and engaging workplace experience. This role is based in San Francisco with four days in‑office and one remote day.
What You’ll Do Executive Support
Provide calendar support for the Chief Product & Technology Officer: scheduling meetings, protecting focus time, and anticipating needs across shifting priorities.
Support productive meetings by coordinating agendas, collecting pre‑reads, and preparing meeting materials and presentations from key stakeholders.
Manage sensitive matters with the highest level of confidentiality, professionalism, and discretion.
Plan and manage travel arrangements for the CPTO, ensuring alignment with business objectives.
Process, track, and reconcile executive expenses in a timely manner.
Office Management
Oversee day-to-day office operations to ensure a well‑functioning, organized, and productive workplace.
Serve as the primary point of contact with building management for all facility-related matters, including visitor registration, keycard access, maintenance issues, and work order submissions.
Help reinforce and operationalize our 4×/week hybrid in‑office policy, ensuring the office is prepared, welcoming, and fully resourced for high in‑person attendance while actively investing in a strong in‑office culture through coordinating team gatherings, micro‑events, and moments that bring people together.
Manage the ordering of office supplies, snacks, and beverages while maintaining appropriate inventory levels.
Coordinate office catering, lunches, and internal events that promote a positive and engaging workplace culture.
Support onboarding by preparing workstations, IT coordination for new hires, and working with internal teams to ensure smooth onboarding.
Knowledge, Skills and Abilities
Strong project management skills and ability to prioritize work to successfully balance several work streams at a time.
Makes meticulous attention to detail and possesses a deeply proactive, hands‑on mentality.
Possesses deep appreciation and sensitivity towards people, culture, and values.
Executes on priorities with a strong sense of urgency, ownership and accountability.
Handles confidential and sensitive information with tact, diplomacy, and discretion.
Proactive collaborator among various stakeholders and peers.
Personable, smart, passionate, and optimistic.
Minimum Qualifications
2–3 years of experience as an Executive Assistant, Office Coordinator, or similar role.
Strong organizational and multitasking skills with a proactive, service‑oriented mindset.
Experience managing administrative or project‑related tasks independently.
About UnitedMasters, Inc. UnitedMasters Inc. represents the creative solutions company, Translation, and the leading software and services platform for independent creators. UnitedMasters enables ownership, exposure, and new paths for financial return for independent creators, while Translation helps brands leverage contemporary culture to achieve transformational growth. Combined, UnitedMasters, Inc. is the world’s leading marketplace for cultural capital, connecting independent artists and brands to realize a future in which all creators own their future. Backed by Alphabet, Andreessen Horowitz and Apple, UnitedMasters is reimagining how brands and artists come together to tell their stories, build profitable growth and push culture forward.
Salary Hiring Range $105,000 – $125,000 (Competitive; includes bonus, stock options, 401(k) match, and other benefits). The range is for the NY/CA; adjustments may apply for other locations.
#J-18808-Ljbffr