Executive Personal Assistant Job at C-SUITE ASSISTANTS in Coral Gables

Director of Recruitment at C-Suite Assistants Executive Personal Assistant to Principal, Global Well-Renowned Architectural Firm, Coral Gables, Florida A world-renowned architect of a firm that handles very high-end projects globally is looking for an Executive Personal Assistant to support him and be a “true” right hand collaborator and member of the team. The ideal candidate has a creative mindset that finds solutions, is very detail-oriented, organized and appreciates the meeting of art and engineering with a “high touch” service mentality and worldly sophistication. Experience supporting a HNW individual with many international interests highly desired. Fluency in multiple languages, particularly Spanish or Portuguese highly desired. About the job Manage the Principal’s complex calendar, prioritizing and understanding shifting priorities, personal and professional. Optimize the Principal’s time; anticipate needs and build breathing room into a high velocity schedule that spans global time zones. Manage global travel arrangements with detailed itineraries for the team. Prioritize and manage inbox; craft emails on his behalf as well as other correspondence. Prepare Principal for client meetings including any collateral materials and research. Manage information flow with his direct reports. Ad hoc projects; personal errands. About You A minimum of 5 years of experience as an Executive Personal Assistant supporting a worldly and creative high‑level executive. Bachelor’s Degree. Strong interpersonal skills to speak with clients, internal stakeholders with “high touch” diplomacy; Fluency in Spanish or Portuguese a PLUS. Wants to be a trusted confident, handling confidential information with discretion and sensitive issues with integrity. Very detail oriented with excellent project management skills. Excellent written and verbal communication skills. A creative thinker who thrives on finding solutions to problems and can handle last minute changes with grace. Engaging, warm, energetic and polished who thrives on taking as much off the principal’s plate so he can focus on the success of the organization. A worldly sophistication and perspective with a very team‑oriented attitude. #J-18808-Ljbffr