Publicis Groupe is hiring: Executive Assistant in Chicago

Company description Publicis Media harnesses the power of modern media through global agency brands CJ, Performics, Publicis Collective, Publicis Health Media, Spark Foundry, Starcom and Zenith. A key business solution of Publicis Groupe (Euronext Paris FR0000130577, CAC 40), Publicis Medias digital-first, data-driven global practices deliver client value and drive growth in a platform-powered world. It is present in more than sixty countries with over 23,000 employees worldwide. Overview As the Executive Assistant for our Publicis Media, you will play a critical role in providing high-level administrative support and ensuring the efficient operation of the executives' offices. This position requires exceptional organizational skills, strong attention to detail, excellent communication abilities, the ability to maintain confidentiality, and knowledge of the organization's operations, procedures, and people. This position operates within well-established guidelines. The ideal candidate will be proactive, resourceful, and able to handle a fast-paced environment. Responsibilities Manage calendar Make travel arrangements Process travel and expense reports in a timely manner Answer and screen phone calls, track messages, and respond to routine inquiries Organize and coordinate meetings including contacting participants, arranging venue, ordering supplies and refreshments Manage mail Make photocopies and send faxes Create and maintain department files Order supplies Type and format correspondence, memos, letters reports, and presentations Administer or coordinate special projects as assigned Qualifications At least 5 years' administrative support experience; minimum of 3 years experience supporting a senior level executive Confidentiality a must high level of trust and integrity Proficient in Microsoft Word, Excel and PowerPoint Good verbal and written communication skills Strong attention to detail Ability to prioritize Excellent organizational skills Ability to follow through on routine matters without supervision Additional information Our Publicis Groupe motto Viva La Diffrence means were better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent. Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off. If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com. All your information will be kept confidential according to EEO guidelines. Compensation Range: $73,910 - $106,260. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 1/31/2026. #LI-JM2 #J-18808-Ljbffr