Assistant Director, Donor Relations & Events, Peabody Institute - 119227

We are seeking an Assistant Director, Donor Relations & Events to coordinate stewardship initiatives and donor‑related events that enhance engagement with donors, volunteers, and alumni of the Johns Hopkins Peabody Institute. Reporting to the Director of Development, this role independently manages complex projects in collaboration with fundraisers, senior leadership, and Development Offices, ensuring the effective implementation of ongoing and new stewardship and engagement strategies.

Key Responsibilities

• Coordinate stewardship programs and plans and implement changes as needed.
• Assist in developing stewardship plans for major, principal, and leadership level prospects and donors with fundraisers; meet as needed with fundraisers to prepare for stewardship meetings.
• Prepare and coordinate sophisticated written stewardship correspondence for various prospects, including conducting research on alumni, friends, faculty, and students.
• Manage a portfolio of stewardship cases, providing annual correspondence on the use of contributions and visiting donors or stewardees where appropriate.
• Utilize the CRM database daily, updating records, pulling reports, and interpreting dashboards and data.
• Maintain and refine standard metrics and dashboards, both centrally and for individual development units, to measure the health and performance of advisory boards and their impact on the institution.
• Maintain volunteer metrics for campaign engagement goals and track volunteer pipelines.
• In partnership with the Office of Advancement Services, develop and maintain guidelines, documentation, and resources for volunteer coding and reporting in JHAS.
• Advise divisional offices on JAS‑related best practices for volunteers; provide training, guidance, and leadership to ensure accurate data.
• Manage the implementation of a board portal for interested development units, working with the vendor to ensure appropriate structures and permissions.
• Create publications, personalized books, and other stewardship pieces for DOFF prospects, partnering with central stewardship teams and other offices as appropriate.
• Coordinate and oversee mailings with other DOFFs, announcing awards and working closely with administrative staff.
• Contact or coordinate with those benefitted by donor funding to request impact letters, programmatic updates, and biographical information to share with donors.
• Track and report on the use of endowed funds for professorships, fellowships, and lectureships, and/or projects by DOFFs, ensuring consistency with central programs and other departments.
• Draft and mail leadership letters to benefactors, including thank‑you letters for scholarships, fellowships, awards, and internships.
• Manage the DOFF's gift acknowledgement process, defining stewardship levels based on giving and coordinating personalized notes and thank‑you gifts from deans or other leaders.
• Coordinate or partner in the planning and execution of stewardship events.
• Work with Development Communications and other appropriate offices to ensure online and written publications regarding fellowships, scholarships, professorships, etc., and awards are up to date.

Additional Duties

• Develop strategy and lead the planning, organization, execution, and evaluation of high‑profile programmatic events, collaborating with the Dean's Office, Concert Production, and other leaders.
• Oversee all event logistics, including venue selection, budget monitoring, vendor contract negotiation, and communications.
• Coordinate the annual scholarship reporting process through the Awarded system, providing financial and donor information.
• Compile accurate information for leadership briefings, talking points, correspondence, and reports; assist with grant reporting by collecting impact data from faculty and program leads.
• Coordinate and track donor recognition signage across the enterprise, including exterior and interior signs and donor plaques.
• Perform other duties as assigned.

Minimum Qualifications

• Bachelor's degree.
• Two years of related experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education per the J equivalency formula.

Preferred Qualifications

Location and Schedule

Location: Peabody Institute. Schedule: Monday‑Friday, 8:30 am‑5:00 pm, occasional nights and weekends.

EEO and Diversity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. The Johns Hopkins University values diversity, equity and inclusion and advances these through its key strategic framework, the JHU Roadmap on Diversity and Inclusion. Johns Hopkins is committed to hiring individuals with a justice‑involved background, consistent with applicable policies and current practice. The successful candidate will be subject to a pre‑employment background check. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEO is the Law. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit