University of Rochester
Student Engagement Assistant Director, Advancement
University of Rochester, Rochester, New York, United States
Student Engagement Assistant Director, Advancement
Location: 300 East River Rd, Rochester, New York 14623
Job type: Full time, Regular worker subtype, 40 hours per week, UR–Day shift. Compensation range: $55,955.00 – $78,336.00.
Department: 100006 Ofc Sr Vice Pres Advancement. Seniority level: Mid‑Senior level.
Responsibilities
Design and implement student programs and volunteer activities for the School of Arts and Sciences, Hajim School of Engineering and Applied Sciences undergraduates.
Collaborate with Advancement and campus partners to execute class‑specific and campus‑wide events, advise two Class Councils, manage the Student Alumni Ambassador program, and promote Rochester Traditions.
Recruit, interview, orient, and train new volunteers; oversee volunteer placement.
Essential Functions Student Council Volunteer Management
Support SAS/Hajim undergraduate Class Council system by advising two of the four Class Councils.
Assist each Council with planning, marketing, and hosting student programs (average 2–4 events per semester), and collaborate on navigation of campus policies and resources.
Coordinate regular communication, meetings, program goals, activity monitoring, and marketing and staffing plans. Monitor class gift campaigns and support peer solicitation efforts.
Design and coordinate class events for Meliora Weekend and other reunion‑related programs.
Extended Volunteer Management
Recruit, manage, and cultivate alumni volunteers through meetings and conversations with Advancement partners.
Ensure alumni remain connected through both reunion and non‑reunion years.
Facilitate communications, stewardship, leadership development, and training for volunteers; support class outreach efforts, including regional events, communication campaigns, and social media.
Lead the Student Alumni Ambassadors (SAA) committee, coordinating communications, meetings, program goals, and marketing and staffing plans.
Orchestrate orientation and training of Staff Alumni Ambassadors, aligning with SAS/Hajim program expectations and engagement structures.
Event and Program Management
Organize and execute Rochester Traditions programs during the fall semester to engage undergraduates and strengthen alumni ties.
Develop and implement marketing materials to increase event participation and reinforce the Rochester Traditions identity.
Collaborate with school and unit Advancement partners to enhance their student programming and communications.
Staff Rochester Traditions and Class Council events in partnership with other Class Council advisers.
Represent the Office of Alumni Relations and Constituent Engagement on campus committees, including the Sophomore Committee and at events such as Meliora Weekend.
Personal Outreach
Maintain campus presence and meet with current undergraduates for volunteer recruitment and philanthropy messaging.
Conduct national alumni outreach, volunteer recruitment, and donor discovery, with a minimum of 50 purposeful in‑person or virtual meetings each fiscal year.
Marketing and Communications
Collaborate with leadership to develop, review, and update marketing materials, web pages, emails, print collateral, and other communications.
Assist in executing a social media strategy to engage current undergraduates and promote office programs and volunteer opportunities.
Goal Setting and Analysis
Contribute to operating plans, attendance and engagement statistics reports, and analysis of Class Council, Rochester Traditions, and Student Alumni Ambassador performance.
Engage in continuous professional development, including training on Advancement protocols, prospect management system, and advanced software applications.
Minimum Education & Experience
Bachelor’s Degree (required).
A minimum of five years of relevant experience (required). Equivalent combination of education and experience also acceptable.
Knowledge, Skills & Abilities
Experience with event planning or volunteer management.
Ability to motivate, work with, and lead volunteers.
Experience with collegiate events.
Outstanding communication skills, including direct interpersonal skills.
Creativity and innovative problem‑solving skills.
Proficiency with computer technologies and sophisticated software applications.
Availability for evening and weekend work.
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non‑discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
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Job type: Full time, Regular worker subtype, 40 hours per week, UR–Day shift. Compensation range: $55,955.00 – $78,336.00.
Department: 100006 Ofc Sr Vice Pres Advancement. Seniority level: Mid‑Senior level.
Responsibilities
Design and implement student programs and volunteer activities for the School of Arts and Sciences, Hajim School of Engineering and Applied Sciences undergraduates.
Collaborate with Advancement and campus partners to execute class‑specific and campus‑wide events, advise two Class Councils, manage the Student Alumni Ambassador program, and promote Rochester Traditions.
Recruit, interview, orient, and train new volunteers; oversee volunteer placement.
Essential Functions Student Council Volunteer Management
Support SAS/Hajim undergraduate Class Council system by advising two of the four Class Councils.
Assist each Council with planning, marketing, and hosting student programs (average 2–4 events per semester), and collaborate on navigation of campus policies and resources.
Coordinate regular communication, meetings, program goals, activity monitoring, and marketing and staffing plans. Monitor class gift campaigns and support peer solicitation efforts.
Design and coordinate class events for Meliora Weekend and other reunion‑related programs.
Extended Volunteer Management
Recruit, manage, and cultivate alumni volunteers through meetings and conversations with Advancement partners.
Ensure alumni remain connected through both reunion and non‑reunion years.
Facilitate communications, stewardship, leadership development, and training for volunteers; support class outreach efforts, including regional events, communication campaigns, and social media.
Lead the Student Alumni Ambassadors (SAA) committee, coordinating communications, meetings, program goals, and marketing and staffing plans.
Orchestrate orientation and training of Staff Alumni Ambassadors, aligning with SAS/Hajim program expectations and engagement structures.
Event and Program Management
Organize and execute Rochester Traditions programs during the fall semester to engage undergraduates and strengthen alumni ties.
Develop and implement marketing materials to increase event participation and reinforce the Rochester Traditions identity.
Collaborate with school and unit Advancement partners to enhance their student programming and communications.
Staff Rochester Traditions and Class Council events in partnership with other Class Council advisers.
Represent the Office of Alumni Relations and Constituent Engagement on campus committees, including the Sophomore Committee and at events such as Meliora Weekend.
Personal Outreach
Maintain campus presence and meet with current undergraduates for volunteer recruitment and philanthropy messaging.
Conduct national alumni outreach, volunteer recruitment, and donor discovery, with a minimum of 50 purposeful in‑person or virtual meetings each fiscal year.
Marketing and Communications
Collaborate with leadership to develop, review, and update marketing materials, web pages, emails, print collateral, and other communications.
Assist in executing a social media strategy to engage current undergraduates and promote office programs and volunteer opportunities.
Goal Setting and Analysis
Contribute to operating plans, attendance and engagement statistics reports, and analysis of Class Council, Rochester Traditions, and Student Alumni Ambassador performance.
Engage in continuous professional development, including training on Advancement protocols, prospect management system, and advanced software applications.
Minimum Education & Experience
Bachelor’s Degree (required).
A minimum of five years of relevant experience (required). Equivalent combination of education and experience also acceptable.
Knowledge, Skills & Abilities
Experience with event planning or volunteer management.
Ability to motivate, work with, and lead volunteers.
Experience with collegiate events.
Outstanding communication skills, including direct interpersonal skills.
Creativity and innovative problem‑solving skills.
Proficiency with computer technologies and sophisticated software applications.
Availability for evening and weekend work.
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non‑discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
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