Clearpath
About the Role
FAI seeks a
Director of Administration
to oversee HR, compliance, and organizational systems as we expand our team and operational complexity.
This full‑time position, based in Washington, DC, reports to the Vice President of Operations and works closely with the policy, development, and external affairs teams.
You’ll join a growing organization with established financial and operational practices. Your mandate will be to strengthen institutional compliance, talent retention, and organizational efficiency while building scalable systems to support sustainable growth.
Responsibilities
Financial Management:
Oversee payroll, assist with budgeting, and financial reporting
Partner with the Vice President of Operations and program leads on resource allocation, grant budgeting, and long‑term financial planning
Operational Systems & Compliance:
Design and maintain operational processes that ensure accuracy, accountability, and scalability
Oversee contracts, vendor management, insurance, HR systems, and risk management
Ensure compliance with federal and state nonprofit regulations, grant terms, and employment law
Grants & Institutional Reporting:
Collaborate with the development team to support restricted fund management
Maintain alignment between program expenditures, funder commitments, and financial documentation
Human Resources Management:
Oversee core HR functions including payroll, benefits administration, compliance, team training, and personnel policies
Support recruitment, onboarding, and performance management processes to ensure operational consistency and legal compliance
People & Culture Infrastructure:
Partner with leadership on talent management, onboarding, compensation benchmarking, team building, and benefits administration. Maintain a culture of accountability, transparency, and continuous improvement
Qualifications FAI welcomes applicants from a range of backgrounds, including think tanks and mission‑driven startups, but the right candidate likely has at least seven years of experience.
Successful candidates will demonstrate:
Experience in nonprofit operations, finance, or human resources
Experience working across departments and aligning priorities across projects
Experience overseeing HR functions, including payroll, benefits administration, and personnel policies
Strong understanding of GAAP, nonprofit compliance, and audit processes
Experience managing budgets across grants, programs, and restricted/unrestricted funds
Familiarity with federal grant or philanthropic reporting requirements
Exceptional organizational, analytical, and systems‑thinking skills
Proficiency with QuickBooks, Airtable, and modern SaaS finance/operations tools
Demonstrated success in improving processes and building scalable systems
Excellent written and verbal communication skills
Alignment with FAI’s right‑of‑center, reform‑oriented mission
Benefits and Perks
Annual salary range estimated to be $100,000–$140,000 but is negotiable based on experience
Health, dental, and vision insurance
401(k) match up to 6%
$1,000 annual book credit
Monthly commuter benefit
Unlimited vacation policy
FAI is an equal‑opportunity employer. We review applications for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, citizenship, age, uniformed services, genetic information, physical or mental disability, medical condition, marital status, or any other basis prohibited by law.
To Apply Qualified candidates should submit the following application materials (in order) in
one
PDF document:
Cover letter including:
Paragraph(s) describing three distinct reasons you are drawn to FAI’s mission and how you came to those beliefs
Salary requirements
Résumé
APPLY HERE
Questions can be directed to Katy Gambella, Director of Outreach at Talent Market, who is managing the search process: katy@talentmarket.org.
There is no application deadline for this position. Applications are accepted on a rolling basis. This job will remain posted until it is filled.
#J-18808-Ljbffr
Director of Administration
to oversee HR, compliance, and organizational systems as we expand our team and operational complexity.
This full‑time position, based in Washington, DC, reports to the Vice President of Operations and works closely with the policy, development, and external affairs teams.
You’ll join a growing organization with established financial and operational practices. Your mandate will be to strengthen institutional compliance, talent retention, and organizational efficiency while building scalable systems to support sustainable growth.
Responsibilities
Financial Management:
Oversee payroll, assist with budgeting, and financial reporting
Partner with the Vice President of Operations and program leads on resource allocation, grant budgeting, and long‑term financial planning
Operational Systems & Compliance:
Design and maintain operational processes that ensure accuracy, accountability, and scalability
Oversee contracts, vendor management, insurance, HR systems, and risk management
Ensure compliance with federal and state nonprofit regulations, grant terms, and employment law
Grants & Institutional Reporting:
Collaborate with the development team to support restricted fund management
Maintain alignment between program expenditures, funder commitments, and financial documentation
Human Resources Management:
Oversee core HR functions including payroll, benefits administration, compliance, team training, and personnel policies
Support recruitment, onboarding, and performance management processes to ensure operational consistency and legal compliance
People & Culture Infrastructure:
Partner with leadership on talent management, onboarding, compensation benchmarking, team building, and benefits administration. Maintain a culture of accountability, transparency, and continuous improvement
Qualifications FAI welcomes applicants from a range of backgrounds, including think tanks and mission‑driven startups, but the right candidate likely has at least seven years of experience.
Successful candidates will demonstrate:
Experience in nonprofit operations, finance, or human resources
Experience working across departments and aligning priorities across projects
Experience overseeing HR functions, including payroll, benefits administration, and personnel policies
Strong understanding of GAAP, nonprofit compliance, and audit processes
Experience managing budgets across grants, programs, and restricted/unrestricted funds
Familiarity with federal grant or philanthropic reporting requirements
Exceptional organizational, analytical, and systems‑thinking skills
Proficiency with QuickBooks, Airtable, and modern SaaS finance/operations tools
Demonstrated success in improving processes and building scalable systems
Excellent written and verbal communication skills
Alignment with FAI’s right‑of‑center, reform‑oriented mission
Benefits and Perks
Annual salary range estimated to be $100,000–$140,000 but is negotiable based on experience
Health, dental, and vision insurance
401(k) match up to 6%
$1,000 annual book credit
Monthly commuter benefit
Unlimited vacation policy
FAI is an equal‑opportunity employer. We review applications for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, citizenship, age, uniformed services, genetic information, physical or mental disability, medical condition, marital status, or any other basis prohibited by law.
To Apply Qualified candidates should submit the following application materials (in order) in
one
PDF document:
Cover letter including:
Paragraph(s) describing three distinct reasons you are drawn to FAI’s mission and how you came to those beliefs
Salary requirements
Résumé
APPLY HERE
Questions can be directed to Katy Gambella, Director of Outreach at Talent Market, who is managing the search process: katy@talentmarket.org.
There is no application deadline for this position. Applications are accepted on a rolling basis. This job will remain posted until it is filled.
#J-18808-Ljbffr