Stony Brook University
Job Description - Facilities Manager (2503415)
Facilities Manager
Required Qualifications
Bachelor’s degree (foreign equivalent or higher).
Two (2) years of full-time experience supporting operational, technical, and mechanical aspects of a research laboratory or related facility.
Experience in the maintenance and repair of technical equipment and machinery.
Proficient, professional experience in word processing, spreadsheet management, electronic messaging, and/or internet applications (Microsoft Word, Excel, PowerPoint, Google Apps, etc.).
Preferred Qualifications
Bachelor’s degree (foreign equivalent or higher) in a biological sciences, chemical sciences, or laboratory-related field.
Four (4) or more years of full-time experience in a biological sciences or related laboratory field.
Experience establishing and maintaining biosafety and compliance operations.
Experience in the acquisition, installation, and maintenance of scientific equipment, including centrifuges, incubators, environmental chambers, autoclaves, and/or imaging equipment.
Knowledge of laboratory safety regulations, building systems, and facility operations.
Brief Description of Duties The Facilities Manager oversees the operational, safety, and logistical needs of the Department of Pharmacology’s research, teaching, and administrative spaces. This role ensures that laboratories, specialized equipment, shared resources, and office areas are maintained in optimal working condition to support the department’s mission of research, education, and service. The Facilities Manager acts as the primary liaison between departmental faculty, staff, institutional facilities services, environmental health and safety, and external vendors. The position is absolutely critical for student, faculty, and staff safety, with approximately 300 occupants (40+ labs) in a 75,000 sq. ft. space, primarily research laboratories. The Facilities Manager is responsible for hands‑on supervision of all maintenance, repairs, and renovations, and responds to all emergency situations in the building, including laboratory and utility equipment breakdowns and safety issues. Outstanding written, verbal, and interpersonal communication skills, strong organizational and problem‑solving skills, and the ability to work effectively across multiple stakeholder groups are essential.
Duties Acquisition, Maintenance and Coordination of Department Equipment
Research and initiate the acquisition and installation of new equipment based on departmental needs.
Maintain and renew department equipment and related service contracts, including for autoclaves, ultracentrifuges, flow cytometers, environmental chambers, biosafety cabinets, etc.
Coordinate department repairs/calibrations with building and campus facilities, as well as outside vendors.
Maintain/monitor departmental shared equipment and spaces, including common equipment rooms, centrifuges, microscopes, incubators, etc.
Monitor usage of shared departmental equipment and prepare requests for support from outside departments and users as needed.
Advise the Department Chair on replacement and upgrading of equipment and establish appropriate procedures related to the use of equipment.
Ensure that critical supplies and components are kept in stock to facilitate smooth operation of equipment necessary for the continuation of research projects.
Coordinate equipment audits, monitor property control documentation, and coordinate the removal of surplus equipment and other laboratory and office items with Property Control and EH&S.
Management of Laboratory Space
Submit building card access and keys for laboratory and office spaces for all department faculty, staff, and students.
Maintain a database of keys distributed and access granted.
Assist the Chair in planning for the most effective utilization of laboratory space and the actual space assignments.
Coordinate and assist with the moving of laboratories and equipment, and design and supervision of renovation projects in coordination with University departments and vendors.
Assist new faculty with setting up their laboratory and office spaces.
Develop recommendations for laboratory improvements.
Prepare reports and studies for University space utilization surveys concerning planned space allocations based on lab staffing, equipment, and security concerns.
Serve on University space committees and work closely with building management, facilities engineering, and outside construction companies to coordinate and facilitate projects.
Liaison for Facilities, Building Operations, Campus Planning, Design and Construction (CPDC), maintenance, and requests for repairs and renovations; liaison with East Campus Custodial Services.
Laboratory and Compliance Safety
Function as the primary Laboratory Safety Coordinator and oversee chemical, biological, and radiation regulatory compliance based on Environmental Health and Safety protocols.
Inform faculty of changes in local, state, and federal regulations governing the handling and disposal of biological, chemical, and radioactive materials.
Serve as the Department radiological safety officer to promote compliance with the University’s radiation safety program.
Monitor access and perform inspections to ensure adherence to lab standard operating procedures and requirements.
Participate in the development of departmental policies and procedures with respect to technical facilities, equipment, and physical facilities.
Serve as liaison for fire safety inspections; document and coordinate corrections for any violations according to code.
Attend Safety workshops and training as needed; participate in University Laboratory Safety committees and workgroups to recommend improvements and modifications.
Conduct periodic inspections to determine any conditions requiring corrective action, repair, and maintenance.
Technical Support
Provide oversight and assistance for CO₂ supply for departmental incubators.
Repair and maintain the departmental distilled water stills and regular supply of dry ice; assist with liquid nitrogen purchases and storage.
Assist with maintenance and monitoring of departmental freezers and refrigerators; relay any warnings and inform appropriate faculty.
Perform repairs, maintenance, and minor renovations of departmental and laboratory equipment and office-related items.
Develop a regular schedule for checking on tissue culture, fume hoods, deionized water systems (Milli‑Q) and invited re‑certifications.
Computer and IT Support
Set up and ensure functioning of computers and data projection in conference rooms for lectures, teaching, and seminar purposes.
Perform basic repairs—e.g., replace bulbs, batteries, etc.—and equipment upgrades as needed.
Assist with various departmental events including the weekly seminar speaker series, faculty candidate presentations, and the annual departmental retreat.
Coordinate the installation of telephones and internet access for department personnel.
Other Duties or Projects As assigned according to rank and departmental mission.
Special Notes This is a full‑time appointment. FLSA Exempt position, not eligible for overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly. For this position, we are unable to sponsor candidates for work visas. Resume/CV and cover letter should be included with the online application.
Equal Opportunity Statement Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
Accommodation for Disabilities If you need a disability‑related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
Crime Statistics In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics can be viewed here.
Additional Information Visit our WHY WORK HERE page to learn about the total rewards we offer.
Starting Salary The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
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Facilities Manager
Required Qualifications
Bachelor’s degree (foreign equivalent or higher).
Two (2) years of full-time experience supporting operational, technical, and mechanical aspects of a research laboratory or related facility.
Experience in the maintenance and repair of technical equipment and machinery.
Proficient, professional experience in word processing, spreadsheet management, electronic messaging, and/or internet applications (Microsoft Word, Excel, PowerPoint, Google Apps, etc.).
Preferred Qualifications
Bachelor’s degree (foreign equivalent or higher) in a biological sciences, chemical sciences, or laboratory-related field.
Four (4) or more years of full-time experience in a biological sciences or related laboratory field.
Experience establishing and maintaining biosafety and compliance operations.
Experience in the acquisition, installation, and maintenance of scientific equipment, including centrifuges, incubators, environmental chambers, autoclaves, and/or imaging equipment.
Knowledge of laboratory safety regulations, building systems, and facility operations.
Brief Description of Duties The Facilities Manager oversees the operational, safety, and logistical needs of the Department of Pharmacology’s research, teaching, and administrative spaces. This role ensures that laboratories, specialized equipment, shared resources, and office areas are maintained in optimal working condition to support the department’s mission of research, education, and service. The Facilities Manager acts as the primary liaison between departmental faculty, staff, institutional facilities services, environmental health and safety, and external vendors. The position is absolutely critical for student, faculty, and staff safety, with approximately 300 occupants (40+ labs) in a 75,000 sq. ft. space, primarily research laboratories. The Facilities Manager is responsible for hands‑on supervision of all maintenance, repairs, and renovations, and responds to all emergency situations in the building, including laboratory and utility equipment breakdowns and safety issues. Outstanding written, verbal, and interpersonal communication skills, strong organizational and problem‑solving skills, and the ability to work effectively across multiple stakeholder groups are essential.
Duties Acquisition, Maintenance and Coordination of Department Equipment
Research and initiate the acquisition and installation of new equipment based on departmental needs.
Maintain and renew department equipment and related service contracts, including for autoclaves, ultracentrifuges, flow cytometers, environmental chambers, biosafety cabinets, etc.
Coordinate department repairs/calibrations with building and campus facilities, as well as outside vendors.
Maintain/monitor departmental shared equipment and spaces, including common equipment rooms, centrifuges, microscopes, incubators, etc.
Monitor usage of shared departmental equipment and prepare requests for support from outside departments and users as needed.
Advise the Department Chair on replacement and upgrading of equipment and establish appropriate procedures related to the use of equipment.
Ensure that critical supplies and components are kept in stock to facilitate smooth operation of equipment necessary for the continuation of research projects.
Coordinate equipment audits, monitor property control documentation, and coordinate the removal of surplus equipment and other laboratory and office items with Property Control and EH&S.
Management of Laboratory Space
Submit building card access and keys for laboratory and office spaces for all department faculty, staff, and students.
Maintain a database of keys distributed and access granted.
Assist the Chair in planning for the most effective utilization of laboratory space and the actual space assignments.
Coordinate and assist with the moving of laboratories and equipment, and design and supervision of renovation projects in coordination with University departments and vendors.
Assist new faculty with setting up their laboratory and office spaces.
Develop recommendations for laboratory improvements.
Prepare reports and studies for University space utilization surveys concerning planned space allocations based on lab staffing, equipment, and security concerns.
Serve on University space committees and work closely with building management, facilities engineering, and outside construction companies to coordinate and facilitate projects.
Liaison for Facilities, Building Operations, Campus Planning, Design and Construction (CPDC), maintenance, and requests for repairs and renovations; liaison with East Campus Custodial Services.
Laboratory and Compliance Safety
Function as the primary Laboratory Safety Coordinator and oversee chemical, biological, and radiation regulatory compliance based on Environmental Health and Safety protocols.
Inform faculty of changes in local, state, and federal regulations governing the handling and disposal of biological, chemical, and radioactive materials.
Serve as the Department radiological safety officer to promote compliance with the University’s radiation safety program.
Monitor access and perform inspections to ensure adherence to lab standard operating procedures and requirements.
Participate in the development of departmental policies and procedures with respect to technical facilities, equipment, and physical facilities.
Serve as liaison for fire safety inspections; document and coordinate corrections for any violations according to code.
Attend Safety workshops and training as needed; participate in University Laboratory Safety committees and workgroups to recommend improvements and modifications.
Conduct periodic inspections to determine any conditions requiring corrective action, repair, and maintenance.
Technical Support
Provide oversight and assistance for CO₂ supply for departmental incubators.
Repair and maintain the departmental distilled water stills and regular supply of dry ice; assist with liquid nitrogen purchases and storage.
Assist with maintenance and monitoring of departmental freezers and refrigerators; relay any warnings and inform appropriate faculty.
Perform repairs, maintenance, and minor renovations of departmental and laboratory equipment and office-related items.
Develop a regular schedule for checking on tissue culture, fume hoods, deionized water systems (Milli‑Q) and invited re‑certifications.
Computer and IT Support
Set up and ensure functioning of computers and data projection in conference rooms for lectures, teaching, and seminar purposes.
Perform basic repairs—e.g., replace bulbs, batteries, etc.—and equipment upgrades as needed.
Assist with various departmental events including the weekly seminar speaker series, faculty candidate presentations, and the annual departmental retreat.
Coordinate the installation of telephones and internet access for department personnel.
Other Duties or Projects As assigned according to rank and departmental mission.
Special Notes This is a full‑time appointment. FLSA Exempt position, not eligible for overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly. For this position, we are unable to sponsor candidates for work visas. Resume/CV and cover letter should be included with the online application.
Equal Opportunity Statement Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
Accommodation for Disabilities If you need a disability‑related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
Crime Statistics In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics can be viewed here.
Additional Information Visit our WHY WORK HERE page to learn about the total rewards we offer.
Starting Salary The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
#J-18808-Ljbffr