Addison Group is hiring: Executive Assistant/Office Manager in Irvine

Join our client as an Executive Assistant/Office Manager in Irvine, CA! This role offers an exciting opportunity to directly support the President and CEO within a longstanding, reputable Real Estate company that values collaboration and work-life balance. Enjoy a supportive environment where your ideas are welcomed, and you can thrive as part of a close-knit team that has excellent employee tenure. If you're a professional EA looking for a long-term home, we want to hear from you!

Hours: Monday-Friday 8:00/8:30am-5:30pm

Schedule: On-site Monday-Friday

Opportunity: Direct Hire

Pay: $65,000 - $75,000 per year

Location: Irvine, CA

Benefits: 100% employer paid medical, dental, and life insurance with 401k plan, vision plan option, PTO, sick time, discretionary bonus

Job Duties:

Executive Assistant Responsibilities

• Provide direct support to the President and CEO.
• Manage complex and dynamic calendars, including internal/external meetings and priority scheduling.
• Manage and process expense reports with accuracy and efficiency, ensuring all submissions are completed in a timely manner.
• Coordinate domestic and occasional international travel arrangements, including flights, lodging, itineraries, and transportation.
• Maintain and organize budget binders and related documentation.
• Assist with meeting preparation, including agendas, materials, and follow-up actions.
• Handle confidential information with the highest level of discretion.
• Provide general executive-level administrative support as needed.

Office Manager Responsibilities

• Maintain a well-stocked and organized office by managing inventory and restocking supplies.
• Handle all incoming and outgoing mail and deliveries.
• Coordinate office events, celebrations, and team gatherings.
• Troubleshoot minor equipment issues and coordinate service or repairs when necessary.
• Order office lunches and assist with catering for meetings or company events.
• Keep shared office spaces tidy, organized, and presentable.
• Serve as the main point of contact for vendors, building management, and service providers.

Qualifications:

• Bachelor’s degree required
• 5+ years of Executive Assistant experience
• Experience with calendaring, booking travel, and expense reporting
• Not required to have Real Estate industry experience, but must be willing to learn

Why choose Addison Group?

Pay: We negotiate high salaries using US Bureau of Labor Statistics

Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, 401K, and monetary bonuses

Permanent Employment: Many of Addison’s Administrative job openings lead to potential permanent employment

Connections: You connect directly with hiring managers from renowned organizations

Options: You are presented multiple employment options near your home

Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation

• Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.