Administrative Assistant Job at Mass General Brigham in Boston

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not‑for‑profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high‑performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary The MGH Center for Health Outcomes and Interdisciplinary Research (CHOIR) within the Department of Psychiatry is seeking an Administrative Assistant to provide administrative support to the Director of CHOIR, Dr. Ana‑Maria Vranceanu. CHOIR is an interdisciplinary clinical research center with multiple NIH‑funded clinical trials, an internship in Clinical Psychology, a T32 postdoctoral fellowship, and a Resource Center for Minority Aging Research. Responsibilities Represent Dr. Vranceanu to high‑level internal and external constituents; answer policy questions and determine appropriate course of action for sensitive issues with organization‑wide visibility. Effectively manage and balance individual, management, and organizational needs when determining appropriate solutions to complex problems. Gather information, research matters, and write memos, letters, and reports using independent judgment; draft professional communications and presentations for executive audiences. Gather data and run reports to assist with developing CHOIR annual reports; independently manage CHOIR data tracking. Manage, review, and revise Dr. Vranceanu’s biosketch, other support page, letters, and memos. Plan and coordinate CHOIR internal and external events, including department meetings, retreats, trainings, and celebrations; oversee logistics, communications, expenses, and post‑event analysis. Manage and organize travel, including preparing expense reports. Regularly use artificial intelligence tools (ChatGPT and Microsoft CoPilot) to enhance administrative productivity, generate content drafts, and automate routine tasks. Support strategic initiatives and CHOIR projects with high attention to detail, independent follow‑through, and effective cross‑team coordination. Education Bachelor’s degree required. Experience 5‑8 years of directly related experience in an executive office setting, preferably in an academic medical center. Knowledge, Skills & Abilities Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint, Access) and web‑based applications; proficiency in creating and formatting spreadsheets, managing shared drives, and developing professional presentations. Experience independently managing data tracking and reporting tools, using Excel and Dropbox for team‑wide access. Event coordination and logistics experience for internal meetings, leadership retreats, and virtual/hybrid sessions. Familiarity with modern productivity tools and platforms, including Microsoft Teams, Zoom, SharePoint, and cloud‑based project management systems. Comfort using artificial intelligence platforms (ChatGPT, Copilot) to generate professional content and enhance workflows. Excellent written and verbal communication skills with discretion and confidentiality. Exceptional organizational and time‑management skills, able to handle multiple tasks and deadline pressures. Strong judgment and critical‑thinking abilities to innovate, plan strategically, and resolve conflicts. Physical Requirements Normal working conditions. Additional Job Details Hybrid remote type. Work location: 15 New Chardon Street. Scheduled weekly hours: 40. Employee type: Regular. Work shift: Day (United States of America). Pay range: $18.22 – $26.06 hourly. Grade: 3. Compensation & Benefits At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience, education, certifications, and other essential factors. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums, bonuses, and recognition programs designed to celebrate your contributions and support your professional growth. EEO Statement The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Applicants who require accommodation may contact Human Resources at (857)-282-7642. #J-18808-Ljbffr