Offsite Senior Medical Secretary-Obstetrics And Gynecology Administration-Mount

Offsite Senior Medical Secretary - Obstetrics And Gynecology Administration - Mount Sinai West - Full-time Day

Senior Medical Secretary provides secretarial support to the supervising physician in an offsite practice setting. Responsibilities include high volume telephone, reception, check‑in, registration, scheduling coordination (including OR scheduling and confirmation), authorization/pre‑certification, chart preparation and maintenance, and all other duties as assigned. Prepare stat reports, maintain up‑to‑date logs, and provide follow‑up. Work directly with Supervisor and Administration to maintain the physician schedule on a daily basis.

Responsibilities

• Clerical, reception and telephone support for the practice; take detailed clinical phone messages for the clinical team.
• Schedule and coordinate appointments for patients within the practice and with outside specialties.
• Acquire insurance authorizations for procedures and tests ordered by the physician.
• Enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the physician, subject to review and approval.
• Maintain the logging system required for tracking test results.
• Check‑in and registration.
• Assist in the maintenance of medical charts and/or electronic medical records (filing, operative reports, test results, home care forms).
• Prepare patient charts and review for appropriate and needed records.
• Create pre‑admissions and obtain necessary consent forms for scheduling purposes.
• Retrieve physician correspondence from dictation services and edit as necessary.
• Schedule surgeries/procedures or work with the Surgical Coordinator team to verify times with patients, preparing charts, pre‑admissions and consent forms as necessary.
• Prepare physician mail correspondence and retrieve mail from the mail room.
• Help direct patient flow during practice hours and room patients.
• Discuss payment arrangements with patients prior to office procedures/visits in coordination with the surgery finance authorization team.
• Order supplies, review stock of supplies, or put away supplies.
• Collect patient copayment/account balance and required insurance referrals.
• Process specimens for in‑office procedures, completing necessary requisitions with MD approval, and ensuring specimens are sent to the appropriate department for review.
• Assist with credentialing as needed.
• Compile documents for surgical billing packages (e.g., surgical encounter forms, insurance information, consents).
• Maintain, adjust, and confirm patient office schedule.
• Participate in revenue cycle processes.
• Perform medical scribe functions.
• Post payments and keep records.
• Open and close physician schedules; build or modify templates as needed.
• Perform various screenings and confirmation calls in advance of clinic sessions.
• Assist supervisor/manager with staff schedules and coverage.
• Perform Medical Assistant duties if qualified (e.g., venipuncture, EKGs, patient transfer, specimen collection, point‑of‑care testing, vital signs, relaying instructions).
• Perform other duties as assigned.

Qualifications

• Associate’s Degree or High School Diploma/GED plus 2 years of related experience. Graduate of a Medical Assistant Program if performing clinical duties. Certified Medical Assistant required if performing Medical Assistant duties.
• 5+ years of administrative experience, preferably in a healthcare/practice environment.

Collective bargaining unit

SEIU 1199‑SLW‑Ambulatory

Employer Description

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well‑being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time—discovering and applying new scientific knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high‑quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint‑venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s "Best Children’s Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s "The World’s Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $29.9438 - $32.0812 hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.