University of Illinois Chicago
Office Support Associate - Electrical & Computer Engineering
University of Illinois Chicago, Chicago, Illinois, United States, 60290
Office Support Associate - Electrical & Computer Engineering
Hiring Department : Electrical & Computer Engr
Location : Chicago, IL USA
Requisition ID : 1038662
FTE : 1
Work Schedule : Monday - Friday
Shift : Days
# of Positions : 1
Workplace Type : Hybrid
Posting Close Date : December 25, 2026
Salary Range : $24.65 - 25.14 / Hourly Wage
UIC is among the nation’s preeminent urban public research universities, a Carnegie Research/Health & Value institution, and the largest university in Chicago. It serves over 34,000 students, offers multidisciplinary academic programs, and partners with civic, corporate, and community organizations worldwide. UIC has earned recognition in U.S. News & World Report rankings and employs many staff members across the city.
Duties & Responsibilities
Process order requests from faculty, staff, and students via i-Buy, Banner, phone, and online systems.
Serve as liaison with the Purchasing Department and answer vendor, faculty, staff, and student inquiries regarding order status and purchasing policies.
Manage business office transactions, including Purchasing Card and Travel Card transactions, reconcile through the Chrome River system, process reimbursements, and handle vendor payments. Coordinate with University Payables, Corporate Card Office, and Bank of America.
Coordinate travel arrangements for faculty, staff, students, and departmental visitors and act as liaison between the department and internal staff, external units, and outside agencies.
Maintain comprehensive and accurate records of business office transactions and departmental commitments, generate reports in Excel, track expenditures, and correct discrepancies; answer inquiries regarding allowable business expenses and university policies.
Manage department office supplies, including swag and food/beverages for events.
Handle incoming and outgoing mail and packages, notifying faculty when packages arrive.
Create, update, revise, and retrieve files and records—some of which may contain confidential materials. Generate departmental forms, labels, codes, and vouchers to support department functions and modify existing files to improve office procedures.
Perform additional related duties and participate in special projects as assigned.
Minimum Qualifications Required
High school diploma or equivalent.
A minimum of eighteen (18) months of experience in categories such as college coursework or relevant office/clerical work, as measured by the conversion table below:
30 semester hours equals one (1) year (12 months).
Associate’s Degree (60 semester hours) equals eighteen (18) months.
Work experience performing office/clerical activities, including computer system use.
To Apply For fullest consideration click the Apply Now button and complete all sections of the online application, including detailed work history, duties, responsibilities, education, licensure, certification, and language sections. Upload a resume, cover letter, certifications, and transcripts as desired. After submission, you cannot make changes unless you withdraw and reapply, and you may not reapply after the posting close date.
Equal Opportunity and Disability Accommodations The University of Illinois System is an equal opportunity employer, including but not limited to disability and veteran status, and complies with all applicable state and federal employment mandates. The university provides accommodations to applicants and employees. Request an accommodation here.
AI Statement Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
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Location : Chicago, IL USA
Requisition ID : 1038662
FTE : 1
Work Schedule : Monday - Friday
Shift : Days
# of Positions : 1
Workplace Type : Hybrid
Posting Close Date : December 25, 2026
Salary Range : $24.65 - 25.14 / Hourly Wage
UIC is among the nation’s preeminent urban public research universities, a Carnegie Research/Health & Value institution, and the largest university in Chicago. It serves over 34,000 students, offers multidisciplinary academic programs, and partners with civic, corporate, and community organizations worldwide. UIC has earned recognition in U.S. News & World Report rankings and employs many staff members across the city.
Duties & Responsibilities
Process order requests from faculty, staff, and students via i-Buy, Banner, phone, and online systems.
Serve as liaison with the Purchasing Department and answer vendor, faculty, staff, and student inquiries regarding order status and purchasing policies.
Manage business office transactions, including Purchasing Card and Travel Card transactions, reconcile through the Chrome River system, process reimbursements, and handle vendor payments. Coordinate with University Payables, Corporate Card Office, and Bank of America.
Coordinate travel arrangements for faculty, staff, students, and departmental visitors and act as liaison between the department and internal staff, external units, and outside agencies.
Maintain comprehensive and accurate records of business office transactions and departmental commitments, generate reports in Excel, track expenditures, and correct discrepancies; answer inquiries regarding allowable business expenses and university policies.
Manage department office supplies, including swag and food/beverages for events.
Handle incoming and outgoing mail and packages, notifying faculty when packages arrive.
Create, update, revise, and retrieve files and records—some of which may contain confidential materials. Generate departmental forms, labels, codes, and vouchers to support department functions and modify existing files to improve office procedures.
Perform additional related duties and participate in special projects as assigned.
Minimum Qualifications Required
High school diploma or equivalent.
A minimum of eighteen (18) months of experience in categories such as college coursework or relevant office/clerical work, as measured by the conversion table below:
30 semester hours equals one (1) year (12 months).
Associate’s Degree (60 semester hours) equals eighteen (18) months.
Work experience performing office/clerical activities, including computer system use.
To Apply For fullest consideration click the Apply Now button and complete all sections of the online application, including detailed work history, duties, responsibilities, education, licensure, certification, and language sections. Upload a resume, cover letter, certifications, and transcripts as desired. After submission, you cannot make changes unless you withdraw and reapply, and you may not reapply after the posting close date.
Equal Opportunity and Disability Accommodations The University of Illinois System is an equal opportunity employer, including but not limited to disability and veteran status, and complies with all applicable state and federal employment mandates. The university provides accommodations to applicants and employees. Request an accommodation here.
AI Statement Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
#J-18808-Ljbffr