California State Polytechnic University-Pomona
Executive Director for Academic Personnel
California State Polytechnic University-Pomona, California, Missouri, United States, 65018
Executive Director for Academic Personnel
Join to apply for the
Executive Director for Academic Personnel
role at
California State Polytechnic University‑Pomona
Posted 1 day ago. Be among the first 25 applicants.
Get AI‑powered advice on this job and more exclusive features.
The Department The Office of Faculty Affairs (OFA) is part of the Academic Affairs Division, and it provides leadership to the university in the development, implementation, and administration of academic personnel policies and procedures. More specifically, the OFA provides leadership and administrative support, and training as appropriate, to faculty members, departments, colleges, and university committees in all matters relating to faculty development, recruitment, retention, and promotion of faculty, academic leadership training and support, sabbaticals, and faculty well‑being. Additionally, the Office handles contract matters and grievances related to Unit 3 members: probationary and tenured faculty, temporary faculty (lecturers), librarians, counselor faculty, and coaches, as well as Academic Student Employees represented by Unit 11: Graduate Assistants (GA), Teaching Associates (TA), and Instructional Student Assistants (ISA). The Office has also oversight of the Center for the Advancement of Faculty Excellence (CAFE). Working as a close partner with Faculty Affairs, the Center for the Advancement of Faculty Excellence is dedicated to Cal Poly Pomona’s mission of providing an outstanding education to all our students, with a special focus on providing resources to enhance faculty work and life. This unit supports all faculty in learner‑centered teaching, research and creative activities, and service to the university and community, being also a resource for faculty to find and use the best technologies in pedagogically excellent ways to support student learning.
Duties and Responsibilities
Administer, interpret and ensure compliance with the California Faculty Association (CFA, Unit 3) and Academic Student Employees (Unit 11) Collective Bargaining Agreements.
Serve as lead management advocate in faculty statutory grievances (SB 1212 panels) and as primary resource on implementation of Unit 3 and Unit 11 Collective Bargaining Agreements. Provides counsel to administrators, supervisors, and employees related to formal and informal grievances, complaints and employee disputes.
Conduct meetings, research allegations, and provide written responses to numerous legal/labor relations issues and assess potential liability for the campus and CSU.
Investigate and prepare responses/reports involving complaints of faculty unprofessional conduct, Level 1 grievances for Unit 3 and Step 1 grievances for Unit 11.
Participate in the development and review of academic personnel policy. Facilitate the process through shared governance and active participation on the Faculty Affairs Committee of the Academic Senate.
Review and approve background checks for faculty and student instructors within the Division of Academic Affairs.
Develop strategies with Provost and Deans for solving Academic Personnel matters.
Implement academic discipline process, including drafting disciplinary documentation.
Provide advice and assistance to Department Chairs, Associate Deans, and Deans on counseling process and documentation including formal reprimands, contractual obligations, and progressive discipline. Assist with preparing appropriate feedback for performance evaluations.
Assess and recommend the ongoing and future training and leadership development needs in Academic Affairs and work closely with the Director of Employee and Organizational Development and Advancement to provide relevant and effective professional development opportunities to improve department climate, inclusiveness, diversity and other topics as appropriate.
Assist CSU Labor Relations Directors and Legal Counsel in preparation for mediations, arbitration, and administrative/court hearings.
Negotiate campus settlement agreements.
Respond to a variety of internal and third‑party sources for documents for information, e.g., subpoenas, Public Records Act Requests, and Union Information Requests.
Keep the AVPFA informed regarding significant problems that jeopardize achievement of objectives.
Assist AVPFA with various issues related to faculty affairs including policy implementation and work related to faculty peer review committees.
Provide training to various constituencies, including annual Unit 3 and Unit 11 workshops to college leadership, and multiple workshops throughout the year on a variety of topics, including CBA changes and new CSU driven policy and initiatives (e.g., additional employment).
Serve as campus Subject Matter Expert for Temporary Faculty Module for CSU CHRS system‑wide initiative.
Serve as a faculty management representative on the campus Threat Management Team.
Serve as a faculty management representative on the IT Working Security Group and IT Security Management groups.
Serve as the liaison between FA and the Office of Equity and Inclusion, Title IX Coordinator, ADA Coordinator, Employee Labor Relations on a case‑by‑case basis.
Participate in Other Conduct of Concern and Cozen Implementation Task Forces for evaluating campus policies/procedures to identify and close gaps in campus processes.
Attend meetings with Behavioral Intervention Team to address problematic cases concerning interpersonal issues between students, staff, and faculty/academic personnel.
Qualifications
Master’s Degree – From an accredited university in labor relations, human resources management, public administration, business administration, organizational planning/policy, law or an appropriate academic field.
Driver License, Valid and in State Valid CA Driver's license with insurance.
5 years of experience in leadership/management roles.
Experience working effectively in a culturally and ethnically diverse community.
Experience in conflict resolution and/or mediation.
Extensive knowledge and implementation experience with CSU Unit 3 and Unit 11 Collective Bargaining Agreements.
Ability to develop, interpret, implement and articulate complex personnel policies.
Ability and knowledge to formulate innovative approaches in the development and administration of faculty and academic student personnel functions.
Communicate effectively both orally and in writing.
Ability to rapidly acquire a thorough knowledge of the organizational and functional structure of the university.
Interface and coordinate with other university departments.
Establish and maintain cooperative working relationships in a multicultural and diverse environment.
Excellent interpersonal skills including commitment to modeling and promoting civility in the workplace.
Benefits and Total Rewards
An array of health plans that include prescription drug coverage
Up to 24 vacation days per year, 15 paid holidays, 12 sick days per year with unlimited accrual
Choice of dental plans – employer paid
Vision coverage – employer paid
Income protection benefits including life insurance and disability
Retirement plan through CalPERS
Tuition waiver for employees and dependents
Employee Assistance Program (EAP)
Loan forgiveness program
Child and Elder care resources
And more!
About Cal Poly Pomona Cal Poly Pomona (CPP) is the #1 university for diversity and economic mobility. Our commitment to mentorship and a culture of care supports students from all backgrounds as they learn in applied hands‑on situations, solve real‑world problems, and forge their own unique paths to success.
And while you’re helping them achieve their dreams, we’re here to help you achieve yours. With benefits ranging from CalPERS retirement to a tuition fee waiver program, we have what you need to develop professionally and retire comfortably. Enjoy the beauty of our campus and be a part of a mission‑driven community of educators, innovators and leaders. To learn more about the university, please visit www.cpp.edu, and for more about life at Cal Poly Pomona, please see YourLife@CPP.
Equal Opportunity Statement Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti‑discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Seniority Level Director
Employment Type Full‑time
Job Function Human Resources, Legal, and General Business
Industries Higher Education
#J-18808-Ljbffr
Executive Director for Academic Personnel
role at
California State Polytechnic University‑Pomona
Posted 1 day ago. Be among the first 25 applicants.
Get AI‑powered advice on this job and more exclusive features.
The Department The Office of Faculty Affairs (OFA) is part of the Academic Affairs Division, and it provides leadership to the university in the development, implementation, and administration of academic personnel policies and procedures. More specifically, the OFA provides leadership and administrative support, and training as appropriate, to faculty members, departments, colleges, and university committees in all matters relating to faculty development, recruitment, retention, and promotion of faculty, academic leadership training and support, sabbaticals, and faculty well‑being. Additionally, the Office handles contract matters and grievances related to Unit 3 members: probationary and tenured faculty, temporary faculty (lecturers), librarians, counselor faculty, and coaches, as well as Academic Student Employees represented by Unit 11: Graduate Assistants (GA), Teaching Associates (TA), and Instructional Student Assistants (ISA). The Office has also oversight of the Center for the Advancement of Faculty Excellence (CAFE). Working as a close partner with Faculty Affairs, the Center for the Advancement of Faculty Excellence is dedicated to Cal Poly Pomona’s mission of providing an outstanding education to all our students, with a special focus on providing resources to enhance faculty work and life. This unit supports all faculty in learner‑centered teaching, research and creative activities, and service to the university and community, being also a resource for faculty to find and use the best technologies in pedagogically excellent ways to support student learning.
Duties and Responsibilities
Administer, interpret and ensure compliance with the California Faculty Association (CFA, Unit 3) and Academic Student Employees (Unit 11) Collective Bargaining Agreements.
Serve as lead management advocate in faculty statutory grievances (SB 1212 panels) and as primary resource on implementation of Unit 3 and Unit 11 Collective Bargaining Agreements. Provides counsel to administrators, supervisors, and employees related to formal and informal grievances, complaints and employee disputes.
Conduct meetings, research allegations, and provide written responses to numerous legal/labor relations issues and assess potential liability for the campus and CSU.
Investigate and prepare responses/reports involving complaints of faculty unprofessional conduct, Level 1 grievances for Unit 3 and Step 1 grievances for Unit 11.
Participate in the development and review of academic personnel policy. Facilitate the process through shared governance and active participation on the Faculty Affairs Committee of the Academic Senate.
Review and approve background checks for faculty and student instructors within the Division of Academic Affairs.
Develop strategies with Provost and Deans for solving Academic Personnel matters.
Implement academic discipline process, including drafting disciplinary documentation.
Provide advice and assistance to Department Chairs, Associate Deans, and Deans on counseling process and documentation including formal reprimands, contractual obligations, and progressive discipline. Assist with preparing appropriate feedback for performance evaluations.
Assess and recommend the ongoing and future training and leadership development needs in Academic Affairs and work closely with the Director of Employee and Organizational Development and Advancement to provide relevant and effective professional development opportunities to improve department climate, inclusiveness, diversity and other topics as appropriate.
Assist CSU Labor Relations Directors and Legal Counsel in preparation for mediations, arbitration, and administrative/court hearings.
Negotiate campus settlement agreements.
Respond to a variety of internal and third‑party sources for documents for information, e.g., subpoenas, Public Records Act Requests, and Union Information Requests.
Keep the AVPFA informed regarding significant problems that jeopardize achievement of objectives.
Assist AVPFA with various issues related to faculty affairs including policy implementation and work related to faculty peer review committees.
Provide training to various constituencies, including annual Unit 3 and Unit 11 workshops to college leadership, and multiple workshops throughout the year on a variety of topics, including CBA changes and new CSU driven policy and initiatives (e.g., additional employment).
Serve as campus Subject Matter Expert for Temporary Faculty Module for CSU CHRS system‑wide initiative.
Serve as a faculty management representative on the campus Threat Management Team.
Serve as a faculty management representative on the IT Working Security Group and IT Security Management groups.
Serve as the liaison between FA and the Office of Equity and Inclusion, Title IX Coordinator, ADA Coordinator, Employee Labor Relations on a case‑by‑case basis.
Participate in Other Conduct of Concern and Cozen Implementation Task Forces for evaluating campus policies/procedures to identify and close gaps in campus processes.
Attend meetings with Behavioral Intervention Team to address problematic cases concerning interpersonal issues between students, staff, and faculty/academic personnel.
Qualifications
Master’s Degree – From an accredited university in labor relations, human resources management, public administration, business administration, organizational planning/policy, law or an appropriate academic field.
Driver License, Valid and in State Valid CA Driver's license with insurance.
5 years of experience in leadership/management roles.
Experience working effectively in a culturally and ethnically diverse community.
Experience in conflict resolution and/or mediation.
Extensive knowledge and implementation experience with CSU Unit 3 and Unit 11 Collective Bargaining Agreements.
Ability to develop, interpret, implement and articulate complex personnel policies.
Ability and knowledge to formulate innovative approaches in the development and administration of faculty and academic student personnel functions.
Communicate effectively both orally and in writing.
Ability to rapidly acquire a thorough knowledge of the organizational and functional structure of the university.
Interface and coordinate with other university departments.
Establish and maintain cooperative working relationships in a multicultural and diverse environment.
Excellent interpersonal skills including commitment to modeling and promoting civility in the workplace.
Benefits and Total Rewards
An array of health plans that include prescription drug coverage
Up to 24 vacation days per year, 15 paid holidays, 12 sick days per year with unlimited accrual
Choice of dental plans – employer paid
Vision coverage – employer paid
Income protection benefits including life insurance and disability
Retirement plan through CalPERS
Tuition waiver for employees and dependents
Employee Assistance Program (EAP)
Loan forgiveness program
Child and Elder care resources
And more!
About Cal Poly Pomona Cal Poly Pomona (CPP) is the #1 university for diversity and economic mobility. Our commitment to mentorship and a culture of care supports students from all backgrounds as they learn in applied hands‑on situations, solve real‑world problems, and forge their own unique paths to success.
And while you’re helping them achieve their dreams, we’re here to help you achieve yours. With benefits ranging from CalPERS retirement to a tuition fee waiver program, we have what you need to develop professionally and retire comfortably. Enjoy the beauty of our campus and be a part of a mission‑driven community of educators, innovators and leaders. To learn more about the university, please visit www.cpp.edu, and for more about life at Cal Poly Pomona, please see YourLife@CPP.
Equal Opportunity Statement Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti‑discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Seniority Level Director
Employment Type Full‑time
Job Function Human Resources, Legal, and General Business
Industries Higher Education
#J-18808-Ljbffr