School Administrative Assistant-Secretary Job at Diocese of Harrisburg in Harris

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
12/9/2025

Location:
Harrisburg Catholic School
Job Description
School Administrative Assistant
Full-Time
City & State: Harrisburg, PA

School: Harrisburg Catholic Elementary School



Payroll Grade: 10 FLSA Status: Non-exempt



Position Description:

• A school secretary works in the administrative office of the elementary school and is responsible for performing daily clerical work. The job description of a school secretary involves interacting with students and parents, tracking attendance records, mailing school forms, and managing the school calendar.
• A school secretary answers the office phone and transfers calls as necessary, processes tuition payments, maintains student records, welcomes school visitors, and handles any day-to-day clerical needs required by the school.

Essential Duties and Responsibilities of a School Secretary:

• Answer the telephone and address the caller's questions and concerns.
• Transfers calls to the proper individual and/or department as needed.
• Welcomes visitors to the school and provides directions around the building as needed.
• Types up and contributes to the school bulletin or newsletter.
• Assists in designing and drawing up promotional and informational materials for parents.
• Accepts and processes tuition and school lunch payments from parents.
• Makes bank deposits.
• Uses a computer database or filing system to update records as necessary.
• Provides administrative support to the principal or other upper-level administrator as needed.
• Attends office meetings and takes minutes.

Required Knowledge, Skills, and Abilities:

• Demonstrates strong interpersonal skills.
• Maintains a professional and friendly demeanor.
• Possesses excellent organizational skills.
• Is capable of managing time efficiently.
• Demonstrate ability to multitask effectively.
• Works well with a variety of students, administrators, and parents.
• Exhibits ability to remain polite and calm when dealing with troublesome students or frustrated parents.
• Possesses basic computer skills and knowledge of word processing programs.
• Is familiar with budget and publishing software such as Quicken and Adobe.
• Demonstrates ability to think creatively.
• Demonstrates strong writing and editing abilities.
• Possesses excellent telephone etiquette.
• Communicates clearly and effectively.
• Is capable of handling confidential student records in a responsible fashion.
• Demonstrates familiarity with basic office equipment such as multi-line phones, fax machines, and scanners.

Education and Experience Qualifications:

• High school diploma, GED, or equivalent is required.
• An associate's Degree or Bachelor's Degree is recommended.
• Previous work experience in an office setting is highly preferred.

Work Environment:

• The majority of working hours will be spent in a sedentary office setting.
• Light physical activity, such as walking, standing, and lifting up to approximately 10 pounds, is required on a daily basis.
• May require some local travel to complete office errands.