Robert Half
Description We are looking for an organized and proactive Executive Assistant to support senior leadership. Based in New Orleans, Louisiana, this short-term contract to permanent position offers an opportunity to play a vital role in ensuring smooth operations and effective communication across various executive functions. The ideal candidate will excel in managing schedules, coordinating travel, and facilitating high-level meetings. Responsibilities:
- Manage and maintain executive calendars to ensure optimal scheduling and time management.
- Arrange and oversee complex travel plans, including bookings and itineraries, to accommodate business needs.
- Coordinate logistics for executive meetings, ensuring all necessary materials and details are prepared.
- Draft and manage email communications on behalf of executives, maintaining professionalism and accuracy.
- Serve as the central point of contact for executive correspondence and inquiries.
- Utilize Microsoft Office Suite to create, edit, and organize documents, presentations, and reports.
- Monitor and prioritize tasks to support executives in meeting organizational goals.
- Handle confidential information with discretion and ensure sensitive matters are managed appropriately.
- Work collaboratively with other departments to facilitate smooth communication and workflow.
- Identify and implement improvements for administrative processes to enhance efficiency.
- Proficiency in calendar management and scheduling tools.
- Strong ability to coordinate travel arrangements, including flights, accommodations, and itineraries.
- Excellent written and verbal communication skills for managing detailed correspondence.
- Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Exceptional organizational skills and attention to detail.
- Ability to handle sensitive information with confidentiality and discretion.
- Familiarity with managing executive meetings and preparing required materials. TalentMatch®