City and County of San Francisco
Senior Account Clerk- Human Rights Commission (1632)
City and County of San Francisco, San Francisco, California, United States, 94199
Senior Account Clerk – Human Rights Commission (1632)
Under general supervision of the CFO, the Senior Account Clerk performs difficult bookkeeping and financial record-keeping activities within established procedures and systems.
The position prepares, reviews, posts, adjusts, and reconciles accounting entries; verifies the correctness of accounting documents; supports invoice intake and payment processing; assists Program staff in aligning supporting documentation to grant and contract requirements; responds to routine inquiries; organizes source documents; uses automated accounting and spreadsheet tools; and performs related duties as required. The incumbent may act as a lead worker for a small clerical staff on specific tasks.
What you’ll be doing You will perform varied accounting and financial transaction work in support of HRC’s fiscal operations. Day‑to‑day activities include receiving and reviewing invoices, preparing payment vouchers, maintaining subsidiary ledgers, coordinating with Programs to obtain required backup, and assisting with reconciliations and reports to help ensure timely and accurate payments and records.
Essential Duties And Responsibilities Financial Record-Keeping & Posting
Prepares, posts, adjusts and balances entries to subsidiary ledgers; reconciles account discrepancies by reviewing source documents and system records.
Verifies the correctness of accounting documents by checking calculations, coding, and approvals against established procedures.
Organizes and files source documents according to accepted practice and retention standards.
Invoice Intake & Payment Processing
Receives vendor and subrecipient invoices; reviews for completeness, correct coding, available funding, and required supporting documentation.
Prepares payment documents (e.g., vouchers, journal entries, encumbrance adjustments) and routes for approval in PeopleSoft Financials and related tools.
Tracks invoice status from receipt to payment; follows up with vendors and staff to resolve routine holds, errors, or missing documentation.
Calculates encumbered balances of blanket and contract purchase orders to confirm funds availability prior to payment.
Program Coordination & Customer Service
Assists Program staff in aligning invoice backup to grant/contract terms and HRC invoice guidelines (e.g., timesheets, proof of payment, receipts, deliverable confirmations).
Responds to routine inquiries from internal staff, vendors, and the public regarding account status, payments, and balances by extracting and summarizing information from documents and systems.
Makes regular contacts with departmental personnel and outside organizations in connection with accounting and financial operations.
Reconciliation & Reporting
Assists with reconciling bank statements and revolving fund balances.
Identifies routine discrepancies between departmental records and City systems and elevates items requiring correction.
Prepares basic financial schedules and reports using spreadsheet programs (e.g., Excel/CSV).
Systems & Tools
Performs tasks using automated accounting systems, databases, spreadsheets, word processing, and document management tools (e.g., PeopleSoft Financials, OCR/workflow applications).
Other
Assists in compiling financial data for fiscal reporting and audit requests.
Performs related duties as required; may provide task guidance to a small clerical staff on specific assignments.
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The position prepares, reviews, posts, adjusts, and reconciles accounting entries; verifies the correctness of accounting documents; supports invoice intake and payment processing; assists Program staff in aligning supporting documentation to grant and contract requirements; responds to routine inquiries; organizes source documents; uses automated accounting and spreadsheet tools; and performs related duties as required. The incumbent may act as a lead worker for a small clerical staff on specific tasks.
What you’ll be doing You will perform varied accounting and financial transaction work in support of HRC’s fiscal operations. Day‑to‑day activities include receiving and reviewing invoices, preparing payment vouchers, maintaining subsidiary ledgers, coordinating with Programs to obtain required backup, and assisting with reconciliations and reports to help ensure timely and accurate payments and records.
Essential Duties And Responsibilities Financial Record-Keeping & Posting
Prepares, posts, adjusts and balances entries to subsidiary ledgers; reconciles account discrepancies by reviewing source documents and system records.
Verifies the correctness of accounting documents by checking calculations, coding, and approvals against established procedures.
Organizes and files source documents according to accepted practice and retention standards.
Invoice Intake & Payment Processing
Receives vendor and subrecipient invoices; reviews for completeness, correct coding, available funding, and required supporting documentation.
Prepares payment documents (e.g., vouchers, journal entries, encumbrance adjustments) and routes for approval in PeopleSoft Financials and related tools.
Tracks invoice status from receipt to payment; follows up with vendors and staff to resolve routine holds, errors, or missing documentation.
Calculates encumbered balances of blanket and contract purchase orders to confirm funds availability prior to payment.
Program Coordination & Customer Service
Assists Program staff in aligning invoice backup to grant/contract terms and HRC invoice guidelines (e.g., timesheets, proof of payment, receipts, deliverable confirmations).
Responds to routine inquiries from internal staff, vendors, and the public regarding account status, payments, and balances by extracting and summarizing information from documents and systems.
Makes regular contacts with departmental personnel and outside organizations in connection with accounting and financial operations.
Reconciliation & Reporting
Assists with reconciling bank statements and revolving fund balances.
Identifies routine discrepancies between departmental records and City systems and elevates items requiring correction.
Prepares basic financial schedules and reports using spreadsheet programs (e.g., Excel/CSV).
Systems & Tools
Performs tasks using automated accounting systems, databases, spreadsheets, word processing, and document management tools (e.g., PeopleSoft Financials, OCR/workflow applications).
Other
Assists in compiling financial data for fiscal reporting and audit requests.
Performs related duties as required; may provide task guidance to a small clerical staff on specific assignments.
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