Vaco
Accounts Payable Specialist (Construction Industry)
Vaco, Santa Ana, California, United States, 92725
Job Title: Construction Accounts Payable Specialist. Location: Santa Ana, Ca. Job Type: Contract-Hire. Salary: $26-$28/hr.
About the Role: An established commercial construction company is seeking an experienced Accounts Payable Specialist with a background in construction accounting. This is a great opportunity to join a team working on high-profile projects such as retail centers, hotels, casinos, and entertainment venues.
Responsibilities
Process accounts payable invoices using Sage 300 (Timberline) and Timberscan.
Manage general conditions and overhead invoices: route for approval, code, and run checks.
Log and track preliminary notices and compliance documentation.
Support owner billing processes and subcontractor payments.
Ensure proper collection of supplier releases, insurance certificates, licenses, and closeout documents.
Verify contract compliance and assist with joint checks.
Requirements
3-5 years of experience in accounts payable, preferably in construction.
Hands‑on experience with Sage 300/Timberline and Timberscan or similar accounting software.
Strong understanding of construction contract payables and compliance.
Detail‑oriented, organized, and able to manage tasks independently.
Strong communication skills and team‑oriented mindset.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply.
EEO Notice: Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice: Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
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About the Role: An established commercial construction company is seeking an experienced Accounts Payable Specialist with a background in construction accounting. This is a great opportunity to join a team working on high-profile projects such as retail centers, hotels, casinos, and entertainment venues.
Responsibilities
Process accounts payable invoices using Sage 300 (Timberline) and Timberscan.
Manage general conditions and overhead invoices: route for approval, code, and run checks.
Log and track preliminary notices and compliance documentation.
Support owner billing processes and subcontractor payments.
Ensure proper collection of supplier releases, insurance certificates, licenses, and closeout documents.
Verify contract compliance and assist with joint checks.
Requirements
3-5 years of experience in accounts payable, preferably in construction.
Hands‑on experience with Sage 300/Timberline and Timberscan or similar accounting software.
Strong understanding of construction contract payables and compliance.
Detail‑oriented, organized, and able to manage tasks independently.
Strong communication skills and team‑oriented mindset.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply.
EEO Notice: Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice: Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
#J-18808-Ljbffr