City of Fairfax, VA
The position is responsible for technical accounting work in the preparation of vouchers for payment, payroll processing, and reconciliation of general and subsidiary ledger accounts in the City's central accounting and financial reporting systems. The work involves performing detailed accounting assignments in accordance with established procedures and assisting in the verification, analysis, and reporting of financial transactions for all city government agencies. The work also involves applying accounting principles to both manual and computerized financial reporting systems. The position requires a considerable degree of judgment under the direction of the Finance Director, and the incumbent is evaluated based on adherence to professional standards and periodic independent audits.
Process bi-weekly payroll, prepare, and reconcile employer withholding taxes, maintain tax levy and garnishment files, and prepare payments via vendor check payments, including but not limited to child support, other court-ordered and other agency payments.
Prepare journal and ledger entries, and individual and consolidated balance sheets for payroll, disbursements, and tax payments. Reconcile payments and deductions in payroll to general ledger accounts.
Maintain time and attendance records, maintain payroll records, prepare spreadsheets of employee deductions, upload data from the UKG (timekeeping/payroll) system into Tyler ERP system, and analyze system-generated reports to verify accuracy against source documents and reconcile any discrepancies.
Prepare annual W-2's. Reconcile quarterly 941 reports and quarterly state tax reports to year-end payroll and tax records.
Prepare quarterly 941 reports of FICA and federal withholding, and quarterly state withholding reports based on worksheets and data processing printouts. Balance to bi-weekly payroll reports and quarterly W-2 reports.
Prepare quarterly state unemployment reports.
Enter salary changes in Virginia Retirement System (VRS), reconcile retirement system contributions, balancing against deduction records, calculate city contributions, process pension transactions and communicate with VRS, and monitor payment of employer and employee contributions.
Assist Accounts Payable with purchasing cards (P-Cards), including reviewing, approving/rejecting receipts and transactions, reconciling monthly P-card statements transactions and supporting documentation and approving as appropriate.
Serve as backup for Finance Technician – Accounts Payable and fill in or assist as needed.
Manage ad hoc requests including unscheduled requests, tasks, and phone calls.
The duties listed above are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Associate’s Degree or specialized courses/training equivalent to satisfactory completion of two years of college in accounting or closely related field.
Four years’ experience in general accounting of a progressively responsible nature or any equivalent combination of training and experience which provides the following necessary knowledge, abilities, and skills.
Necessary Knowledge, Skills, and Abilities
Knowledge of accounting principles, practices, and procedures.
Experience with, or the ability to quickly learn, enterprise resource planning (ERP) and payroll/HR information systems; experience with Tyler ERP (e.g., Munis) and UKG (timekeeping/payroll) systems is preferred.
Knowledge of City of Fairfax government structure, accounting transaction practices, documentation, procedures, and policies or the ability to acquire such knowledge during a reasonable period of training.
Ability to make arithmetical computations rapidly and accurately.
Exceptional attention to detail.
Skill in time management and prioritization.
Ability to maintain complex accounting records and prepare clear, accurate reports based on those records.
Ability to analyze and interpret financial worksheets and computer-generated reports, and other quantitative data.
Ability to organize, maintain, and update cross-reference files and records to ensure efficient retrieval and documentation.
Excellent communication skills, both verbal and written.
Ability to establish and maintain effective working relationships with employees and the public.
Ability to interpret and explain accounting procedures, rules, and regulations to vendors, city personnel, and the public.
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Process bi-weekly payroll, prepare, and reconcile employer withholding taxes, maintain tax levy and garnishment files, and prepare payments via vendor check payments, including but not limited to child support, other court-ordered and other agency payments.
Prepare journal and ledger entries, and individual and consolidated balance sheets for payroll, disbursements, and tax payments. Reconcile payments and deductions in payroll to general ledger accounts.
Maintain time and attendance records, maintain payroll records, prepare spreadsheets of employee deductions, upload data from the UKG (timekeeping/payroll) system into Tyler ERP system, and analyze system-generated reports to verify accuracy against source documents and reconcile any discrepancies.
Prepare annual W-2's. Reconcile quarterly 941 reports and quarterly state tax reports to year-end payroll and tax records.
Prepare quarterly 941 reports of FICA and federal withholding, and quarterly state withholding reports based on worksheets and data processing printouts. Balance to bi-weekly payroll reports and quarterly W-2 reports.
Prepare quarterly state unemployment reports.
Enter salary changes in Virginia Retirement System (VRS), reconcile retirement system contributions, balancing against deduction records, calculate city contributions, process pension transactions and communicate with VRS, and monitor payment of employer and employee contributions.
Assist Accounts Payable with purchasing cards (P-Cards), including reviewing, approving/rejecting receipts and transactions, reconciling monthly P-card statements transactions and supporting documentation and approving as appropriate.
Serve as backup for Finance Technician – Accounts Payable and fill in or assist as needed.
Manage ad hoc requests including unscheduled requests, tasks, and phone calls.
The duties listed above are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Associate’s Degree or specialized courses/training equivalent to satisfactory completion of two years of college in accounting or closely related field.
Four years’ experience in general accounting of a progressively responsible nature or any equivalent combination of training and experience which provides the following necessary knowledge, abilities, and skills.
Necessary Knowledge, Skills, and Abilities
Knowledge of accounting principles, practices, and procedures.
Experience with, or the ability to quickly learn, enterprise resource planning (ERP) and payroll/HR information systems; experience with Tyler ERP (e.g., Munis) and UKG (timekeeping/payroll) systems is preferred.
Knowledge of City of Fairfax government structure, accounting transaction practices, documentation, procedures, and policies or the ability to acquire such knowledge during a reasonable period of training.
Ability to make arithmetical computations rapidly and accurately.
Exceptional attention to detail.
Skill in time management and prioritization.
Ability to maintain complex accounting records and prepare clear, accurate reports based on those records.
Ability to analyze and interpret financial worksheets and computer-generated reports, and other quantitative data.
Ability to organize, maintain, and update cross-reference files and records to ensure efficient retrieval and documentation.
Excellent communication skills, both verbal and written.
Ability to establish and maintain effective working relationships with employees and the public.
Ability to interpret and explain accounting procedures, rules, and regulations to vendors, city personnel, and the public.
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