The University of Texas at Austin
Join to apply for the
Department Manager
role at
The University of Texas at Austin .
Be among the first 25 applicants.
Job Posting Title:
Department Manager
Hiring Department:
Department of French and Italian
Position Open To:
All Applicants
Weekly Scheduled Hours:
40
FLSA Status:
Exempt
Earliest Start Date:
Immediately
Position Duration:
Expected to Continue Until Nov 25, 2028
Location:
UT MAIN CAMPUS
The university offers an impressive benefits package. For more details, see the university’s benefits pages.
For more information about the College of Liberal Arts, visit the college’s website. The college seeks to build a supportive, growth‑minded community and cultivate outstanding leaders.
Purpose:
To provide executive level, professional support for the Chair of an academic department in the College of Liberal Arts. Assist with a large volume of highly complex administrative matters with a university‑wide scope. Assist with long‑range strategic planning and meeting goals. This is a 2‑year, fixed‑term position.
Responsibilities
Oversee business management for HRH building. Serve as a point of contact for building issues and repairs. Submit work orders, including service, construction, moving, surplus, and event requests in collaboration with the Administrative Associate. Oversee emergency and safety procedures, including COVID‑related signage. Oversee building access procedures: interface with Locks and Keys and ITS to manage physical locks and proximity access processes.
Communications: Create, manage, and update all listservs for the department and building. Track office assignments and oversee creation of departmental directory. Create, update and manage departmental website, including creating and managing all internal request forms. Manage faculty and staff lists on website. Assist in the production and submission of department newsletter. Oversee content and assist with updates on all areas of departmental website.
Department Management: Provide guidance to faculty, staff, and students on policies and procedures. Review internal processes to ensure compliance with university, state, and federal procedures and laws. Set departmental policies and procedures to ensure compliance. Supervise department staff: recruit, hire, and train all core department staff; perform annual appraisals; oversee and assign job duties. Approve all vouchers, Workday, and UT Direct documents processed in the department. Serve as point of contact for general questions or information requests. Prepare contracts for the department and work with Office of Sponsored Projects as needed. Work with faculty on course management to ensure all departmental and student needs are met.
Financial: Manage departmental accounts and budgets in coordination with department chair. Assist financial analyst with account setup requests, transfers, reconciliations, and costing allocations. Prepare and supervise the preparation of various department reports, annual operational budgets, and endowment reporting. Oversee financial analyst and set priorities for reporting of grant, startup, and other research accounts. Review endowments for updated criteria, prepare departmental budget and ensure usage is in alignment. Prepare student billing for departmental study abroad program and oversee processing of undergraduate scholarships.
Manage faculty HR and faculty affairs. Coordinate faculty recruitment, including managing job postings and recruitment committee assignments in Interfolio and facilitating external advertisements for faculty positions. Process PARs and new hire tenure reviews for faculty hires. Manage faculty leave processes, including FRAs, SRAs, CRFs, buyouts, and other faculty leaves. Manage faculty summer appointments, faculty allowances, and fellow appointments to endowments. Track and process all clinical and research faculty assignments. Create annual offer letters for all non‑tenure track faculty. Maintain faculty personnel records, faculty meeting agendas and notes, and governance documents. Coordinate faculty reviews, including promotion and tenure reviews, faculty annual reports, post‑tenure reviews, third year reviews, and teaching award nominations.
Provide post‑hire HR support for all staff, student, and faculty. Answer questions, provide guidance, and direct employees to resources to resolve HR concerns. Serve as liaison to Central HR, Payroll, and other centralized HR services to assist with post‑hire issues. Serve as timekeeper to approve timesheets for all department employees and manage all related timekeeping processes, including vacation, sick leave, FMLA, and payouts at termination. Manage merit review process for department. Process all visa requests in MyIO and provide guidance for international employees and their supervisors.
Act as liaison with the Dean’s Office and other central business areas at the university to ensure adherence to policies and procedures. Provide leadership as a member of the Liberal Arts Senior Staff Organization (LASSO) and collaborate with COLA administration.
Other related functions as assigned.
Required Qualifications Bachelor’s degree and at least five years of experience performing advanced administrative functions. Experience supervising employees. Demonstrated ability to maintain fiscal management of an office or department. Experience creating and maintaining budgets. Experience with Workday. Very strong attention to detail. Ability to work in a fast‑paced environment with multiple ongoing deadlines. Demonstrated problem‑solving skills and be a self‑starter. Excellent interpersonal, organizational, and oral and written communication skills. High level of proficiency with Microsoft Office programs: Excel, PowerPoint, Word, Outlook.
Preferred Qualifications Additional experience beyond required qualifications, including oversight of department budgets. Experience using advanced features of UT Box, DocuSign, and extensive Workday knowledge as an HR Partner. Knowledge of or interest in business process improvement. Master’s degree in higher education or related field.
Salary Range $68,000 + depending on qualifications.
Working Conditions Typical office environment.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional required materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi‑select additional files. Before submitting your online job application, ensure that ALL required materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for current university employees and contingent workers As a current university employee or contingent worker, you must apply within Workday by searching for Find UT Jobs. If you are a current University employee, log in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional required materials that were noted above.
Employment Eligibility Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University‑Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I‑9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents must be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E‑Verify
E‑Verify Poster (English and Spanish) PDF
Right to Work Poster (English) PDF
Right to Work Poster (Spanish) PDF
Compliance Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified as a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP‑3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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Department Manager
role at
The University of Texas at Austin .
Be among the first 25 applicants.
Job Posting Title:
Department Manager
Hiring Department:
Department of French and Italian
Position Open To:
All Applicants
Weekly Scheduled Hours:
40
FLSA Status:
Exempt
Earliest Start Date:
Immediately
Position Duration:
Expected to Continue Until Nov 25, 2028
Location:
UT MAIN CAMPUS
The university offers an impressive benefits package. For more details, see the university’s benefits pages.
For more information about the College of Liberal Arts, visit the college’s website. The college seeks to build a supportive, growth‑minded community and cultivate outstanding leaders.
Purpose:
To provide executive level, professional support for the Chair of an academic department in the College of Liberal Arts. Assist with a large volume of highly complex administrative matters with a university‑wide scope. Assist with long‑range strategic planning and meeting goals. This is a 2‑year, fixed‑term position.
Responsibilities
Oversee business management for HRH building. Serve as a point of contact for building issues and repairs. Submit work orders, including service, construction, moving, surplus, and event requests in collaboration with the Administrative Associate. Oversee emergency and safety procedures, including COVID‑related signage. Oversee building access procedures: interface with Locks and Keys and ITS to manage physical locks and proximity access processes.
Communications: Create, manage, and update all listservs for the department and building. Track office assignments and oversee creation of departmental directory. Create, update and manage departmental website, including creating and managing all internal request forms. Manage faculty and staff lists on website. Assist in the production and submission of department newsletter. Oversee content and assist with updates on all areas of departmental website.
Department Management: Provide guidance to faculty, staff, and students on policies and procedures. Review internal processes to ensure compliance with university, state, and federal procedures and laws. Set departmental policies and procedures to ensure compliance. Supervise department staff: recruit, hire, and train all core department staff; perform annual appraisals; oversee and assign job duties. Approve all vouchers, Workday, and UT Direct documents processed in the department. Serve as point of contact for general questions or information requests. Prepare contracts for the department and work with Office of Sponsored Projects as needed. Work with faculty on course management to ensure all departmental and student needs are met.
Financial: Manage departmental accounts and budgets in coordination with department chair. Assist financial analyst with account setup requests, transfers, reconciliations, and costing allocations. Prepare and supervise the preparation of various department reports, annual operational budgets, and endowment reporting. Oversee financial analyst and set priorities for reporting of grant, startup, and other research accounts. Review endowments for updated criteria, prepare departmental budget and ensure usage is in alignment. Prepare student billing for departmental study abroad program and oversee processing of undergraduate scholarships.
Manage faculty HR and faculty affairs. Coordinate faculty recruitment, including managing job postings and recruitment committee assignments in Interfolio and facilitating external advertisements for faculty positions. Process PARs and new hire tenure reviews for faculty hires. Manage faculty leave processes, including FRAs, SRAs, CRFs, buyouts, and other faculty leaves. Manage faculty summer appointments, faculty allowances, and fellow appointments to endowments. Track and process all clinical and research faculty assignments. Create annual offer letters for all non‑tenure track faculty. Maintain faculty personnel records, faculty meeting agendas and notes, and governance documents. Coordinate faculty reviews, including promotion and tenure reviews, faculty annual reports, post‑tenure reviews, third year reviews, and teaching award nominations.
Provide post‑hire HR support for all staff, student, and faculty. Answer questions, provide guidance, and direct employees to resources to resolve HR concerns. Serve as liaison to Central HR, Payroll, and other centralized HR services to assist with post‑hire issues. Serve as timekeeper to approve timesheets for all department employees and manage all related timekeeping processes, including vacation, sick leave, FMLA, and payouts at termination. Manage merit review process for department. Process all visa requests in MyIO and provide guidance for international employees and their supervisors.
Act as liaison with the Dean’s Office and other central business areas at the university to ensure adherence to policies and procedures. Provide leadership as a member of the Liberal Arts Senior Staff Organization (LASSO) and collaborate with COLA administration.
Other related functions as assigned.
Required Qualifications Bachelor’s degree and at least five years of experience performing advanced administrative functions. Experience supervising employees. Demonstrated ability to maintain fiscal management of an office or department. Experience creating and maintaining budgets. Experience with Workday. Very strong attention to detail. Ability to work in a fast‑paced environment with multiple ongoing deadlines. Demonstrated problem‑solving skills and be a self‑starter. Excellent interpersonal, organizational, and oral and written communication skills. High level of proficiency with Microsoft Office programs: Excel, PowerPoint, Word, Outlook.
Preferred Qualifications Additional experience beyond required qualifications, including oversight of department budgets. Experience using advanced features of UT Box, DocuSign, and extensive Workday knowledge as an HR Partner. Knowledge of or interest in business process improvement. Master’s degree in higher education or related field.
Salary Range $68,000 + depending on qualifications.
Working Conditions Typical office environment.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional required materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi‑select additional files. Before submitting your online job application, ensure that ALL required materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for current university employees and contingent workers As a current university employee or contingent worker, you must apply within Workday by searching for Find UT Jobs. If you are a current University employee, log in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional required materials that were noted above.
Employment Eligibility Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University‑Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I‑9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents must be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E‑Verify
E‑Verify Poster (English and Spanish) PDF
Right to Work Poster (English) PDF
Right to Work Poster (Spanish) PDF
Compliance Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified as a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP‑3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr