University of California - San Francisco Campus and Health
Administrative Coordinator & Executive Assistant
University of California - San Francisco Campus and Health, San Francisco, California, United States, 94199
Administrative Coordinator & Executive Assistant
Division of Palliative Medicine - Department of Medicine
Full Time
Job Summary The position is responsible for providing overall administrative coordination of day‑to‑day operational and administrative activities for and across the Division of Palliative Medicine and executive assistance to the Division Chief in support of the mission and goals of the Division. Key responsibilities include serving as a central point of contact for Division faculty and staff on operational and administrative matters such as submitting IT and facilities tickets, working orders, ordering and tracking supplies and inventory, submitting purchase orders and expense reports, supporting finance and HR tasks (including tracking invoices and payments, check deposits, cost transfers, financial reconciliation), onboarding new hires, creating surveys, generating reports, analyzing data, contributing to Division and team meetings, creating meeting agendas and minutes, and supporting special projects that add to the success of the Division or improve employee engagement and experience. The role also provides administrative support to the entire interdisciplinary team of the inpatient consult service, manages all aspects of Division meetings and special events, coordinates, researches, and organizes meeting and event materials and logistics, maintains Division communication resources, and provides high‑level project and administrative support to the Division Chief, including managing the Chief’s complex and shifting calendar.
The Administrative Coordinator may also be involved in program‑specific projects led by faculty and program directors in areas of research, clinical operations, and/or education, and may support Division communications and marketing tasks such as social media, the Wiki, and website updates.
The ideal candidate is customer‑service‑mindful, organized, professional, and demonstrates autonomy and initiative when learning policies, systems, processes, and culture. This individual will handle multiple responsibilities in a shifting‑priority environment, work independently on highly sensitive or complex projects, and communicate with a wide range of audiences with diplomacy, professionalism, tact, and excellent verbal and written skills.
The final salary and offer components are subject to additional approvals based on UC policy. The salary range for this position is $29.05 – $53.50 per hour. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Department Description The Department of Medicine (DOM) is the largest department in the School of Medicine at UCSF, with more than 800 full‑time faculty. Its mission includes research, teaching, patient care, and public service. The DOM has a decentralized structure across four locations—Mission Bay, Parnassus Heights, San Mary’s/Francis, San Francisco Veterans Affairs Health Care System, and Zuckerberg San Francisco General—and about 38 divisions. The Department consistently ranks among the top four medicine departments in the country.
The Division of Palliative Medicine operates within the DOM. Palliative care specializes in relieving the symptoms and stress of serious illnesses to improve quality of life for patients and families. Since 2018, the Division has aimed to integrate palliative care into routine practice at UCSF Health, offering clinical, educational, research, and training services across inpatient and outpatient settings. The Division runs five clinical services and collaborates with other institutions for fellow rotations.
Required Qualifications
Bachelor’s degree in a related area and/or equivalent experience or training.
Minimum 1+ years of directly relevant experience.
Ability to use good judgment in responding to issues and concerns.
Solid communication and interpersonal skills for effective verbal and written interactions at all staff levels.
Strong organizational skills and ability to multitask with demanding timelines.
Working knowledge of common organization‑specific and other computer application programs.
Ability to use discretion and maintain confidentiality.
Preferred Qualifications N/A
About UCSF The University of California, San Francisco is a leading university dedicated to advancing health worldwide through biomedical research, graduate‑level education, and excellence in patient care. It is the only campus in the UC system devoted exclusively to health sciences, and it hosts five Nobel laureates who have advanced knowledge in cancer, neurodegenerative diseases, aging, and stem cells.
Pride Values UCSF values diversity, professionalism, respect, integrity, and excellence—embodied in the PRIDE values. The university is committed to equity in care delivery and workforce, fostering an inclusive community that welcomes diverse ideas and promotes culturally competent education, discovery, and patient care.
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Organization Information Campus:
San Francisco, CA (Parnassus Heights)
Job Code and Payroll Title:
004263 ADMIN OFCR 2 CX
Job Category:
Administrative Support
Bargaining Unit:
Teamsters Local 2010 – Clerical and Allied Services Unit (CX)
Employee Class:
Limited Appointment
Percentage:
100%
Location:
San Francisco, CA
Work Style:
Flexible
Shift:
Days
Shift Length:
Variable
Additional Shift Details:
18‑month limited appointment; Monday–Friday, 8 am–5 pm
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Job Summary The position is responsible for providing overall administrative coordination of day‑to‑day operational and administrative activities for and across the Division of Palliative Medicine and executive assistance to the Division Chief in support of the mission and goals of the Division. Key responsibilities include serving as a central point of contact for Division faculty and staff on operational and administrative matters such as submitting IT and facilities tickets, working orders, ordering and tracking supplies and inventory, submitting purchase orders and expense reports, supporting finance and HR tasks (including tracking invoices and payments, check deposits, cost transfers, financial reconciliation), onboarding new hires, creating surveys, generating reports, analyzing data, contributing to Division and team meetings, creating meeting agendas and minutes, and supporting special projects that add to the success of the Division or improve employee engagement and experience. The role also provides administrative support to the entire interdisciplinary team of the inpatient consult service, manages all aspects of Division meetings and special events, coordinates, researches, and organizes meeting and event materials and logistics, maintains Division communication resources, and provides high‑level project and administrative support to the Division Chief, including managing the Chief’s complex and shifting calendar.
The Administrative Coordinator may also be involved in program‑specific projects led by faculty and program directors in areas of research, clinical operations, and/or education, and may support Division communications and marketing tasks such as social media, the Wiki, and website updates.
The ideal candidate is customer‑service‑mindful, organized, professional, and demonstrates autonomy and initiative when learning policies, systems, processes, and culture. This individual will handle multiple responsibilities in a shifting‑priority environment, work independently on highly sensitive or complex projects, and communicate with a wide range of audiences with diplomacy, professionalism, tact, and excellent verbal and written skills.
The final salary and offer components are subject to additional approvals based on UC policy. The salary range for this position is $29.05 – $53.50 per hour. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Department Description The Department of Medicine (DOM) is the largest department in the School of Medicine at UCSF, with more than 800 full‑time faculty. Its mission includes research, teaching, patient care, and public service. The DOM has a decentralized structure across four locations—Mission Bay, Parnassus Heights, San Mary’s/Francis, San Francisco Veterans Affairs Health Care System, and Zuckerberg San Francisco General—and about 38 divisions. The Department consistently ranks among the top four medicine departments in the country.
The Division of Palliative Medicine operates within the DOM. Palliative care specializes in relieving the symptoms and stress of serious illnesses to improve quality of life for patients and families. Since 2018, the Division has aimed to integrate palliative care into routine practice at UCSF Health, offering clinical, educational, research, and training services across inpatient and outpatient settings. The Division runs five clinical services and collaborates with other institutions for fellow rotations.
Required Qualifications
Bachelor’s degree in a related area and/or equivalent experience or training.
Minimum 1+ years of directly relevant experience.
Ability to use good judgment in responding to issues and concerns.
Solid communication and interpersonal skills for effective verbal and written interactions at all staff levels.
Strong organizational skills and ability to multitask with demanding timelines.
Working knowledge of common organization‑specific and other computer application programs.
Ability to use discretion and maintain confidentiality.
Preferred Qualifications N/A
About UCSF The University of California, San Francisco is a leading university dedicated to advancing health worldwide through biomedical research, graduate‑level education, and excellence in patient care. It is the only campus in the UC system devoted exclusively to health sciences, and it hosts five Nobel laureates who have advanced knowledge in cancer, neurodegenerative diseases, aging, and stem cells.
Pride Values UCSF values diversity, professionalism, respect, integrity, and excellence—embodied in the PRIDE values. The university is committed to equity in care delivery and workforce, fostering an inclusive community that welcomes diverse ideas and promotes culturally competent education, discovery, and patient care.
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Organization Information Campus:
San Francisco, CA (Parnassus Heights)
Job Code and Payroll Title:
004263 ADMIN OFCR 2 CX
Job Category:
Administrative Support
Bargaining Unit:
Teamsters Local 2010 – Clerical and Allied Services Unit (CX)
Employee Class:
Limited Appointment
Percentage:
100%
Location:
San Francisco, CA
Work Style:
Flexible
Shift:
Days
Shift Length:
Variable
Additional Shift Details:
18‑month limited appointment; Monday–Friday, 8 am–5 pm
#J-18808-Ljbffr