Administrative Assistant Job at Phenom People in Phoenix

Administrative Assistant

The Administrative Assistant provides administrative support and organization to department directors. The Administrative Assistant also performs a variety of administrative support functions for a department to provide for efficient, effective and customer service-focused operations.

Position Duties:

• Assists in tracking and updating annual operational budget.
• Prepares, codes and tracks requests for payments to ensure proper accounting of funds in accordance with budget.
• Maintains inventory levels of standard office supplies and materials, initiating requests, as appropriate.
• Assists visitors, patients, families and others with hospital related inquiries/concerns; refers to appropriate resource or authority, as necessary.
• Composes correspondence and independently generates other communications, including, but not limited to, e-mails, newsletters, reports, mailings, flyers and brochures through effective use of appropriate software application and/or media.
• Maintains confidential departmental employee files and records to ensure consistently current and accurate documentation.
• Prepares agendas and minutes of a variety of meetings, creates and maintains current calendar of meetings and notifies participants of changes to ensure timely communication.
• Provides administrative support to the department and coordinates and organizes office workflow and communications, including phone management, e-mail correspondence, file maintenance and standard mail collection/distribution to provide for optimum efficiency.
• Performs miscellaneous job related duties as requested.