Administrative Assistant, Intermediate, Phoenix, AZ
As an Administrative Assistant, you'll join our collaborative team in Phoenix, Arizona supporting construction engineers, designers, and managers as they design challenging, advanced facility mega projects. Along with your team members, you will provide a wide variety of administrative and support services to help us meet our client's objectives.
You're ready to schedule and support meetings, take and format notes, interface with co-workers remotely and in-person, plan large and small events, manage data, order and deliver meals to meeting rooms, and pitch in wherever needed. You're ready to provide vital assistance to a team of great people tackling highly complex problems for challenging clients.
Your strong organizational skills and customer service mindset are essential to be successful. You must have the ability to communicate with staff at all levels and in many formats. This position is located in Tempe, Arizona with occasional days spent at our confidential client site in Chandler, Arizona. There is an option to move from contract to regular Jacobs employment for the right candidate.
Here's What You'll Need:
- High school diploma or GED and 5 or more years of administrative assistant experience
- Self-management skills, attention to detail, and initiative
- Ability to thrive in a fast-paced, dynamic environment, handling multiple projects simultaneously
- Aptitude for learning new software and processes quickly
- Proficiency with Microsoft Office, Outlook, Word, MS Teams, Excel
- Digital organizational skills to manage large quantities of emails, tasks, and workflows
- Comfort with taking directions from multiple people and working well within a team
- Ability to lift 25 pounds
Ideally, you'll also have:
- Experience working in a large or global enterprise
- Knowledge of Microsoft SharePoint, OneNote, PowerPoint
- Passion for helping people
- 1+ years of experience in engineering or construction administration