Administrative Assistant Job at TechOp Solutions International in Phoenix

Administrative Support Specialist

TechOp Solutions is seeking an Administrative Support Specialist to provide full-time administrative support to our Federal client. The Support Specialist will perform a broad range of administrative, clerical, and communication functions supporting leadership team and staff. The ideal candidate is detail-oriented, organized, and capable of handling multiple priorities with professionalism in a fast-paced government environment.

Responsibilities include:

• Perform standard and non-standard administrative duties to support offices and management.
• Provide receptionist duties greet visitors, answer calls, and route inquiries appropriately.
• Maintain appointment calendars; schedule meetings and teleconferences.
• Compose and respond to routine correspondence and manage email communications.
• Support vehicle mileage tracking and equipment inventory.
• Prepare meeting materials, record and distribute minutes, and maintain organized filing systems.
• Assist with timekeeping through GovTA, maintain personnel files, and run attendance reports.
• Compile and organize budget information, reports, and recurring documentation.
• Maintain databases, shared drives, and post order tracking spreadsheets.
• Other duties, as assigned