Adecco US, Inc.
Overview
We are seeking an exceptional and detail-oriented Executive Assistant & Program Coordinator to support four senior executives spearheading a major multi-year Technology Enabled Business Transformation. This position blends high-level administrative support with critical program coordination responsibilities, requiring a dynamic professional who thrives in a fast-paced, transformative environment. Key Responsibilities
Executive Support
Calendar Management
Proactively manage complex, dynamic schedules for four senior executives, scheduling and confirming meetings, managing time zone differences for global calls, and prioritizing tasks to ensure optimal time management. Resolve scheduling conflicts, ensuring all stakeholders are informed and updated promptly. Communication
Serve as the communication gatekeeper, screening and prioritizing emails, calls, and other correspondence. Draft, edit, and proofread high-quality emails, presentations, and reports for internal and external audiences. Prepare briefings for meetings by compiling relevant documents, reports, and data insights. Travel Coordination
Plan and organize comprehensive travel itineraries, including flight bookings, transportation, and accommodation, ensuring alignment with executives’ schedules and preferences. Prepare detailed travel briefings with all necessary documents and contact details. Administrative Support
Handle a wide array of administrative tasks, including filing, record-keeping, and office supply management, ensuring the executives' office runs smoothly. Oversee expense reports and budget tracking for the executives, ensuring accuracy and compliance with company policies. Program Coordination
Project Coordination
Collaborate with the transformation team to plan and execute project activities, ensuring alignment with strategic goals and timelines. Maintain project trackers, dashboards, and documentation to provide accurate and up-to‑date project status. Meeting Facilitation
Organize and facilitate cross‑functional project meetings, ensuring all participants are prepared and have access to necessary documentation. Record and distribute meeting minutes, tracking action items and follow‑up tasks to ensure accountability and completion. Communication and Reporting
Develop and maintain strong relationships with key stakeholders across the organization to enhance communication flow and stakeholder engagement. Prepare comprehensive project reports and presentations for executive review, distilling complex data into clear, actionable insights. Risk and Issue Management
Assist in the identification and monitoring of project risks and issues, facilitating the development of mitigation strategies. Maintain a risk register and work with project leads to ensure proactive management and resolution of issues. Budget and Resource Monitoring
Support the tracking and management of project budgets, ensuring resources are allocated efficiently and expenditures are within planned limits. Assist in preparing financial reports and forecasts for review by the project leadership team. Required
Strong MS Office (Excel and PowerPoint), strong communication skills, highly professional. Must be confident in supporting top‑level executives. Required to help with PowerPoint presentations and coordinate town halls in addition to EA duties. Experience in technology and business transformation initiatives is highly desirable. Qualifications
Bachelor’s degree in business administration, management, or related field is preferred. 3+ years of proven experience as an Executive Assistant, Program Coordinator, or Junior Project Manager, preferably in a technology or transformation setting. Exceptional organizational skills with keen attention to detail. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.g., MS Project, JIRA, Trello). Excellent written and verbal communication skills, with the ability to communicate effectively at all levels of the organization. Strong problem‑solving skills and the ability to anticipate needs and potential challenges. Ability to handle confidential information with discretion and maintain a high level of professionalism. Project Management Professional (PMP) certification or equivalent is advantageous but not required. Key Competencies
Attention to Detail: Demonstrated ability to manage intricate scheduling and project components accurately and efficiently. Proactive Problem‑Solving: Capacity to anticipate needs and potential challenges, offering innovative and timely solutions. Time Management: Proven track record of balancing multiple priorities and deadlines effectively in a fast‑paced environment. Interpersonal Skills: Strong relationship‑building skills, with the ability to work collaboratively across teams and with various stakeholders. Adaptability: Ability to thrive in a dynamic, rapidly changing environment and manage ambiguity with confidence. Pay
$39/hr. Shift
8AM‑5PM, 8:30AM‑5:30PM and/or 9AM‑6PM. Benefit offerings
Medical, dental, vision, life insurance, short‑term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Employees may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled
Military‑connected talent encouraged to apply. Candidate Privacy Information Statement
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://uat.adecco.com/en-us/candidate-privacy. Legal Fair Chance
California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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We are seeking an exceptional and detail-oriented Executive Assistant & Program Coordinator to support four senior executives spearheading a major multi-year Technology Enabled Business Transformation. This position blends high-level administrative support with critical program coordination responsibilities, requiring a dynamic professional who thrives in a fast-paced, transformative environment. Key Responsibilities
Executive Support
Calendar Management
Proactively manage complex, dynamic schedules for four senior executives, scheduling and confirming meetings, managing time zone differences for global calls, and prioritizing tasks to ensure optimal time management. Resolve scheduling conflicts, ensuring all stakeholders are informed and updated promptly. Communication
Serve as the communication gatekeeper, screening and prioritizing emails, calls, and other correspondence. Draft, edit, and proofread high-quality emails, presentations, and reports for internal and external audiences. Prepare briefings for meetings by compiling relevant documents, reports, and data insights. Travel Coordination
Plan and organize comprehensive travel itineraries, including flight bookings, transportation, and accommodation, ensuring alignment with executives’ schedules and preferences. Prepare detailed travel briefings with all necessary documents and contact details. Administrative Support
Handle a wide array of administrative tasks, including filing, record-keeping, and office supply management, ensuring the executives' office runs smoothly. Oversee expense reports and budget tracking for the executives, ensuring accuracy and compliance with company policies. Program Coordination
Project Coordination
Collaborate with the transformation team to plan and execute project activities, ensuring alignment with strategic goals and timelines. Maintain project trackers, dashboards, and documentation to provide accurate and up-to‑date project status. Meeting Facilitation
Organize and facilitate cross‑functional project meetings, ensuring all participants are prepared and have access to necessary documentation. Record and distribute meeting minutes, tracking action items and follow‑up tasks to ensure accountability and completion. Communication and Reporting
Develop and maintain strong relationships with key stakeholders across the organization to enhance communication flow and stakeholder engagement. Prepare comprehensive project reports and presentations for executive review, distilling complex data into clear, actionable insights. Risk and Issue Management
Assist in the identification and monitoring of project risks and issues, facilitating the development of mitigation strategies. Maintain a risk register and work with project leads to ensure proactive management and resolution of issues. Budget and Resource Monitoring
Support the tracking and management of project budgets, ensuring resources are allocated efficiently and expenditures are within planned limits. Assist in preparing financial reports and forecasts for review by the project leadership team. Required
Strong MS Office (Excel and PowerPoint), strong communication skills, highly professional. Must be confident in supporting top‑level executives. Required to help with PowerPoint presentations and coordinate town halls in addition to EA duties. Experience in technology and business transformation initiatives is highly desirable. Qualifications
Bachelor’s degree in business administration, management, or related field is preferred. 3+ years of proven experience as an Executive Assistant, Program Coordinator, or Junior Project Manager, preferably in a technology or transformation setting. Exceptional organizational skills with keen attention to detail. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.g., MS Project, JIRA, Trello). Excellent written and verbal communication skills, with the ability to communicate effectively at all levels of the organization. Strong problem‑solving skills and the ability to anticipate needs and potential challenges. Ability to handle confidential information with discretion and maintain a high level of professionalism. Project Management Professional (PMP) certification or equivalent is advantageous but not required. Key Competencies
Attention to Detail: Demonstrated ability to manage intricate scheduling and project components accurately and efficiently. Proactive Problem‑Solving: Capacity to anticipate needs and potential challenges, offering innovative and timely solutions. Time Management: Proven track record of balancing multiple priorities and deadlines effectively in a fast‑paced environment. Interpersonal Skills: Strong relationship‑building skills, with the ability to work collaboratively across teams and with various stakeholders. Adaptability: Ability to thrive in a dynamic, rapidly changing environment and manage ambiguity with confidence. Pay
$39/hr. Shift
8AM‑5PM, 8:30AM‑5:30PM and/or 9AM‑6PM. Benefit offerings
Medical, dental, vision, life insurance, short‑term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Employees may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled
Military‑connected talent encouraged to apply. Candidate Privacy Information Statement
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://uat.adecco.com/en-us/candidate-privacy. Legal Fair Chance
California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
#J-18808-Ljbffr