PathGroup is hiring: Administrative Assistant in Highland Park

Administrative Assistant

Provides general office support with a variety of clerical activities and related tasks. The administrative assistant will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

Major Responsibilities

• Professionally administer all incoming calls and making sure calls are directed accordingly
• Includes report look up for office that phone in
• Fax information to physician office
• Greet guests in a professional and friendly manner
• Log and keep records of all incoming stain orders from various SEPA locations
• Return slides and stain orders to various other medical facilities for patient treatment as requested by the pathologist
• Document all returning slides
• Assist senior administrative assistant with consults, stain and vias orders
• Assisting with case review sendouts as requested by SEPA pathologists
• Prepare and forward monthly letters to outside facilities requesting the return of slides loaned out for continued care that are past due for return
• Receive notifications of frozen section cases to be performed in Camden, and update the appropriate pathologist based on the monthly schedule
• Collect control verification sheets received from offsite clients that perform their own technical work and ensure these forms are returned to the location for QA
• Record all quality control slides being returned to clients who perform their own technical work and facilitate the return of those slides to the client facility
• Create all slide tabs for cancelled orders and provide them to the slide clerk
• Monitor office supplies and shipping supplies
• Work up and place orders for supplies
• Check Tumor board list once a week
• Oversee the Check Path CME program
• Type memos, correspondence, reports, and other documents
• Mail distribution
• Monitor postage and postage meter load as needed; Ensure all postage is metered by department code
• Handle search and destroy on documents
• Order Vias panels for pathologists
• Perform a variety of clerical duties
• Other duties as assigned