Administrative Assistant Job at Pye-Barker Fire & Safety in White Plains

Administrative Assistant

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

The salary range for this position is $2428/hour depending on experience.

Essential Duties & Responsibilities:

• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with the answering service.
• Makes appointments and referrals.
• Manages data in spreadsheets and reports.
• Creates and maintains office-related records and reports.
• Performs data entry and filing tasks for accounts payable, purchase orders, and equipment inventory.
• Maintains the integrity and confidentiality of employee or departmental files.
• Compiles budget data and maintains financial records as requested.
• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
• Assists with projects and event support.
• Assists other departments as needed.
• Assists with customer relations.
• Assists with contract creation.
• Assists in branch alarm invoicing.
• Performs other duties assigned by management.

Education/Qualifications:

• Bachelor's or associate degree, or equivalent work experience.
• Ability to proofread.
• Sedona experience is preferred but not required.
• Accounts receivable experience is preferred but not required.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.

Other Duties:

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

Benefits and Perks:

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

Pye-Barker Fire and Safety is an Equal Opportunity Employer