McCormack Baron Companies is hiring: Administrative Assistant in Pittsburgh

Administrative Assistant

Job Category: Administration

Part-Time

On-site

Hourly Range: $20 to $35 USD

Crawford Square, Pittsburgh, PA 15219, USA

Description

Key Responsibilities (Essential Duties and Functions): This list of duties and responsibilities is not all-inclusive and may expand to include other duties and responsibilities based on business need.

• Responsible for fielding management phone calls, emails and faxes.
• Sort & distribute USPS and interoffice mail for McCormack Baron companies.
• Process outgoing mail for McCormack Baron companies.
• Handle Management Dept. filing
• Manage calendars and send meeting requests.
• Prepare itineraries and handle all travel arrangements including flights, hotels, and transportation.
• Prepare, run and manage reports.
• Handle expense reports and invoice allocations.
• Initiate, draft and edit documents.
• Handle and respond to emails as appropriate.
• Prepare meeting materials as needed.
• Manage and organize logistics for internal and external functions, including conferences, trainings, receptions, etc.
• Complete special projects as assigned.

Education/Experience:

• HS Diploma or GED and minimum of one-year general office experience.
• Customer service oriented.
• Must be proficient in Word, Excel, Outlook, PowerPoint, and Adobe products, specifically Adobe Pro DC and Illustrator.
• Ability to handle multiple tasks.
• Must have good oral and written communication skills.
• Ability to prioritize, coordinate, and maintain follow-up on a number of projects simultaneously.
• Ability to work independently and as a team, exercise good judgement and be resourceful.
• Organization is a key trait in working in the property management environment.
• Must handle highly confidential information in a strictly professional manner.

Work Environment/Physical Demands: This job operates in a clerical office setting. This role routinely utilizes standard office equipment such as computers, phone, photocopiers/printers, and filing cabinets. This position requires sitting, bending, stooping, or standing as necessary. Our offices are equipped with electronic desks for standing or sitting.

McCormack Baron is an Equal Opportunity-Affirmative Action Employer