Matrix Finance and Accounting
Matrix Finance and Accounting provided pay range
This range is provided by Matrix Finance and Accounting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $26.00/hr - $27.00/hr
The Accounts Payable Specialist is responsible for processing and maintaining accurate accounts payable records in accordance with nonprofit accounting standards, internal controls, and grant or donor compliance requirements. This role supports the organization’s mission by ensuring timely, accurate payments to vendors, partners, and service providers while maintaining strong financial controls and excellent vendor relationships.
Key Responsibilities
Process high-volume vendor invoices, employee reimbursements, and credit card transactions in a timely and accurate manner
Review invoices for accuracy, proper approvals, coding, and compliance with organizational policies, grants, and donor restrictions
Enter invoices into the accounting system and ensure proper general ledger and cost center coding
Prepare and process weekly or bi-weekly check runs, ACH, and wire payments
Reconcile vendor statements and resolve discrepancies or billing issues
Maintain vendor files, W-9s, and 1099 documentation; assist with annual 1099 reporting
Monitor accounts payable aging and respond to vendor inquiries professionally and promptly
Assist with month-end close, including accruals and account reconciliations
Support audits by providing documentation and responding to auditor requests
Collaborate with program managers and staff to ensure timely invoice submission and proper expense allocation
Ensure compliance with GAAP, internal controls, and nonprofit financial policies
Qualifications
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field, or equivalent experience
2+ years of accounts payable experience, preferably in a nonprofit, government, or grant-funded environment
Knowledge of nonprofit accounting principles, fund accounting, or grant compliance is strongly preferred
Experience with accounting software such as NetSuite, Sage Intacct, QuickBooks, or similar systems
Strong attention to detail, organization, and time management skills
Proficiency in Microsoft Excel and general accounting systems
Ability to handle confidential information with discretion and professionalism
Understanding of restricted and unrestricted funds
Experience with expense allocations across programs or grants
Strong communication and customer service skills
Ability to manage multiple priorities in a deadline-driven environment
Commitment to the mission and values of a nonprofit organization
Seniority level Associate
Employment type Contract
Job function Accounting/Auditing
Industries Accounting
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Base pay range $26.00/hr - $27.00/hr
The Accounts Payable Specialist is responsible for processing and maintaining accurate accounts payable records in accordance with nonprofit accounting standards, internal controls, and grant or donor compliance requirements. This role supports the organization’s mission by ensuring timely, accurate payments to vendors, partners, and service providers while maintaining strong financial controls and excellent vendor relationships.
Key Responsibilities
Process high-volume vendor invoices, employee reimbursements, and credit card transactions in a timely and accurate manner
Review invoices for accuracy, proper approvals, coding, and compliance with organizational policies, grants, and donor restrictions
Enter invoices into the accounting system and ensure proper general ledger and cost center coding
Prepare and process weekly or bi-weekly check runs, ACH, and wire payments
Reconcile vendor statements and resolve discrepancies or billing issues
Maintain vendor files, W-9s, and 1099 documentation; assist with annual 1099 reporting
Monitor accounts payable aging and respond to vendor inquiries professionally and promptly
Assist with month-end close, including accruals and account reconciliations
Support audits by providing documentation and responding to auditor requests
Collaborate with program managers and staff to ensure timely invoice submission and proper expense allocation
Ensure compliance with GAAP, internal controls, and nonprofit financial policies
Qualifications
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field, or equivalent experience
2+ years of accounts payable experience, preferably in a nonprofit, government, or grant-funded environment
Knowledge of nonprofit accounting principles, fund accounting, or grant compliance is strongly preferred
Experience with accounting software such as NetSuite, Sage Intacct, QuickBooks, or similar systems
Strong attention to detail, organization, and time management skills
Proficiency in Microsoft Excel and general accounting systems
Ability to handle confidential information with discretion and professionalism
Understanding of restricted and unrestricted funds
Experience with expense allocations across programs or grants
Strong communication and customer service skills
Ability to manage multiple priorities in a deadline-driven environment
Commitment to the mission and values of a nonprofit organization
Seniority level Associate
Employment type Contract
Job function Accounting/Auditing
Industries Accounting
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