Boston Children’s Hospital
Sr. Administrative Associate- Billing & Compliance (Hybrid)
Boston Children’s Hospital, Brookline, Massachusetts, us, 02445
Position Summary / Department Summary
At Boston Children’s Hospital, the quality of our care and our inclusive hospital working environment lies in the diversity of our people. With patients from local communities and 160 countries around the world, we’re committed to reflecting the spectrum of their cultures while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us and discover how your unique contribution can change lives. Yours included.
Key Responsibilities
Lead and coordinate secretarial, clerical, and administrative support services for the department, ensuring coverage and compliance with hospital policies and procedures
Organize and maintain daily administrative operations, including payroll processing, personnel actions, and administrative documentation
Monitor, maintain, and reconcile departmental recordkeeping systems, including sensitive administrative and financial data
Prepare, compile, and distribute reports, spreadsheets, graphs, and analyses related to budgets, grants, and departmental operations
Assist with preparation of annual budgets, grant applications, and complex administrative, clinical, or research documents
Coordinate departmental programs such as fellowships, residencies, or training grants, including application tracking, interview scheduling, and credentialing documentation
Plan and organize logistics for seminars, conferences, educational trainings, and special events
Schedule meetings and manage calendars; prepare agendas, materials, and travel arrangements as needed
Manage departmental supply inventory and coordinate equipment purchases and service requests
Transcribe, proofread, edit, and prepare correspondence and documents, including highly confidential materials
Serve as a liaison with internal departments and external contacts to support departmental operations
Minimum Qualifications Education
Required: High School Diploma or GED
Experience
Required: Minimum of two (2) years of related administrative experience
Preferred: Experience supporting senior leadership in a complex clinical, academic, or administrative environment
Schedule: 40 hours/week. Hybrid
Benefits Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision, and dental insurance, child care and student loan subsidies, generous levels of time off, a 403(b) Retirement Savings Plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts, and discounted rates on T-passes. Experience the benefits of passion and teamwork.
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Key Responsibilities
Lead and coordinate secretarial, clerical, and administrative support services for the department, ensuring coverage and compliance with hospital policies and procedures
Organize and maintain daily administrative operations, including payroll processing, personnel actions, and administrative documentation
Monitor, maintain, and reconcile departmental recordkeeping systems, including sensitive administrative and financial data
Prepare, compile, and distribute reports, spreadsheets, graphs, and analyses related to budgets, grants, and departmental operations
Assist with preparation of annual budgets, grant applications, and complex administrative, clinical, or research documents
Coordinate departmental programs such as fellowships, residencies, or training grants, including application tracking, interview scheduling, and credentialing documentation
Plan and organize logistics for seminars, conferences, educational trainings, and special events
Schedule meetings and manage calendars; prepare agendas, materials, and travel arrangements as needed
Manage departmental supply inventory and coordinate equipment purchases and service requests
Transcribe, proofread, edit, and prepare correspondence and documents, including highly confidential materials
Serve as a liaison with internal departments and external contacts to support departmental operations
Minimum Qualifications Education
Required: High School Diploma or GED
Experience
Required: Minimum of two (2) years of related administrative experience
Preferred: Experience supporting senior leadership in a complex clinical, academic, or administrative environment
Schedule: 40 hours/week. Hybrid
Benefits Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision, and dental insurance, child care and student loan subsidies, generous levels of time off, a 403(b) Retirement Savings Plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts, and discounted rates on T-passes. Experience the benefits of passion and teamwork.
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