Native American Development Corporation
Director of Facilities & Contract Management
Native American Development Corporation, Billings, Montana, us, 59107
Job Summary
The Director of Facilities & Contract Management provides strategic leadership and oversight for the organization’s physical assets, service contracts, and capital projects. This role ensures that facilities are safe, efficient, and compliant with regulatory standards while managing all contractual agreements to optimize performance and mitigate risk. Acting as the owner’s representative for construction and renovation projects, the Director coordinates planning, budgeting, and execution to deliver projects on time and within scope. The position requires a balance of operational expertise, contract administration skills, and project management capabilities to support organizational goals and long-term sustainability.
Key Duties and Responsibilities Facilities Management
Oversee the operation, maintenance, and safety of all organizational facilities.
Develop and implement preventive maintenance programs for building systems (HVAC, plumbing, electrical).
Ensure compliance with health, safety, and environmental regulations.
Manage space planning, office relocations, and facility improvement projects.
Prepare and monitor facilities budgets, ensuring cost efficiency.
Oversee employee and/or contracted staff conducting routine maintenance on the buildings
Contract Oversight
Draft, review, negotiate, and manage service contracts for facilities, maintenance, and related services.
Monitor vendor performance against contractual obligations, SLAs, and KPIs.
Ensure compliance with legal, regulatory, and organizational standards.
Maintain accurate records of contracts, amendments, and renewals.
Identify cost‑saving opportunities and mitigate contractual risks.
Provide technical assistance to staff regarding compliance to requirements of organizational contracts i.e. the Indian Health Service contract.
Construction & Capital Projects (Owner’s Representative)
Act as the owner’s representative for construction and renovation projects.
Coordinate planning, budgeting, and scheduling for capital projects.
Oversee contractors and consultants to ensure timely and quality project delivery.
Monitor project progress, resolve issues, and ensure adherence to scope and budget.
Conduct final inspections and manage project closeout documentation.
Coordinate correspondence and communications between architect, contractor and owner
Manage GMP budget and facilitate contractor pay applications and drawdowns from lenders
Conduct on-site inspections periodically for quality control and verification of pay applications
Manage owner responsibilities, not limited to, contracts, communications with the end user (clinic), logistics coordination with ESCC, communications with property neighbors, etc.
Leadership & Strategic Planning
Provide strategic direction for facilities and contract management functions.
Lead and develop a team of facilities and contract professionals.
Collaborate with senior leadership on long‑term facilities planning and capital investments.
Prepare reports and presentations for executive leadership on facilities performance and contract compliance.
Provide/arrange for training to staff and possibly clients on facilities and contract management functions.
Requirements Education
Bachelor’s degree in Facilities Management, Business Administration, Engineering, Construction Management, or related field.
Preferred: Master’s degree or professional certifications such as Certified Facility Manager (CFM), Certified Construction Manager (CCM), or Certified Professional in Supply Management (CPSM).
Experience
7–10 years of progressive experience in facilities management, contract administration, and construction project oversight.
Proven track record of managing complex service contracts and vendor relationships.
Experience acting as an owner’s representative on capital projects, including planning, budgeting, and execution.
Technical Skills
Strong knowledge of building systems, maintenance programs, and safety regulations.
Expertise in contract law basics, procurement processes, and compliance standards.
Proficiency in project management tools and contract management software.
Budgeting and financial analysis skills.
Core Competencies
Strategic planning and leadership abilities.
Excellent negotiation and communication skills.
Strong analytical and problem‑solving capabilities.
Ability to manage multiple priorities and large‑scale projects simultaneously.
Preferred Certifications
CFM (Certified Facility Manager)
CCM (Certified Construction Manager)
PMP (Project Management Professional)
OSHA safety certification (for compliance oversight)
Physical Demands & Working Conditions
Frequent sitting with regular use of hands in repetitive motion (typing, data entry).
Ability to speak, hear, and see clearly in normal conversation.
Occasional lifting up to 25 pounds.
Professional attire required.Work performed primarily in an office setting, Monday through Friday, 8:00 AM – 5:00 PM with one-hour lunch.
NADC-BUIHWC is an Equal Opportunity Employer. NADC-BUIHWC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non‑disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
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Key Duties and Responsibilities Facilities Management
Oversee the operation, maintenance, and safety of all organizational facilities.
Develop and implement preventive maintenance programs for building systems (HVAC, plumbing, electrical).
Ensure compliance with health, safety, and environmental regulations.
Manage space planning, office relocations, and facility improvement projects.
Prepare and monitor facilities budgets, ensuring cost efficiency.
Oversee employee and/or contracted staff conducting routine maintenance on the buildings
Contract Oversight
Draft, review, negotiate, and manage service contracts for facilities, maintenance, and related services.
Monitor vendor performance against contractual obligations, SLAs, and KPIs.
Ensure compliance with legal, regulatory, and organizational standards.
Maintain accurate records of contracts, amendments, and renewals.
Identify cost‑saving opportunities and mitigate contractual risks.
Provide technical assistance to staff regarding compliance to requirements of organizational contracts i.e. the Indian Health Service contract.
Construction & Capital Projects (Owner’s Representative)
Act as the owner’s representative for construction and renovation projects.
Coordinate planning, budgeting, and scheduling for capital projects.
Oversee contractors and consultants to ensure timely and quality project delivery.
Monitor project progress, resolve issues, and ensure adherence to scope and budget.
Conduct final inspections and manage project closeout documentation.
Coordinate correspondence and communications between architect, contractor and owner
Manage GMP budget and facilitate contractor pay applications and drawdowns from lenders
Conduct on-site inspections periodically for quality control and verification of pay applications
Manage owner responsibilities, not limited to, contracts, communications with the end user (clinic), logistics coordination with ESCC, communications with property neighbors, etc.
Leadership & Strategic Planning
Provide strategic direction for facilities and contract management functions.
Lead and develop a team of facilities and contract professionals.
Collaborate with senior leadership on long‑term facilities planning and capital investments.
Prepare reports and presentations for executive leadership on facilities performance and contract compliance.
Provide/arrange for training to staff and possibly clients on facilities and contract management functions.
Requirements Education
Bachelor’s degree in Facilities Management, Business Administration, Engineering, Construction Management, or related field.
Preferred: Master’s degree or professional certifications such as Certified Facility Manager (CFM), Certified Construction Manager (CCM), or Certified Professional in Supply Management (CPSM).
Experience
7–10 years of progressive experience in facilities management, contract administration, and construction project oversight.
Proven track record of managing complex service contracts and vendor relationships.
Experience acting as an owner’s representative on capital projects, including planning, budgeting, and execution.
Technical Skills
Strong knowledge of building systems, maintenance programs, and safety regulations.
Expertise in contract law basics, procurement processes, and compliance standards.
Proficiency in project management tools and contract management software.
Budgeting and financial analysis skills.
Core Competencies
Strategic planning and leadership abilities.
Excellent negotiation and communication skills.
Strong analytical and problem‑solving capabilities.
Ability to manage multiple priorities and large‑scale projects simultaneously.
Preferred Certifications
CFM (Certified Facility Manager)
CCM (Certified Construction Manager)
PMP (Project Management Professional)
OSHA safety certification (for compliance oversight)
Physical Demands & Working Conditions
Frequent sitting with regular use of hands in repetitive motion (typing, data entry).
Ability to speak, hear, and see clearly in normal conversation.
Occasional lifting up to 25 pounds.
Professional attire required.Work performed primarily in an office setting, Monday through Friday, 8:00 AM – 5:00 PM with one-hour lunch.
NADC-BUIHWC is an Equal Opportunity Employer. NADC-BUIHWC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non‑disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
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