Office Assistant / Assistant Training Coordinator Job at ANDO International in L

Office Assistant / Assistant Training Coordinator

ANDO International, Inc is a multilingual coeducational technical training institute specializing in instruction, and program development in the following areas: environmental safety, regulatory compliance and medical technology. Ando's staff members consist of scientists, medical doctors, engineers and experienced construction trades experts.

Ando has a diverse area of training and consulting expertise including: hazardous material handling, asbestos abatement, EPA lead abatement and RRP, safety, mold, occupational toxicology, disaster site worker, first Aid/CPR/AED, rescue, EKG and Phlebotomy technician, and confined space entry.

Ando's staff members, instructors and scientists are also multi-lingual and multi-national, offering a wide variety of instructional formats and expertise.

Ando's mission is to provide the most advanced and comprehensive instruction, consultation and strategic planning that can be offered to our clients. It is our sincere hope that many of the environmental disaster situations presented in our program will be avoided by those who attend our programs. We are dedicated to worker safety and health, and environmental preservation of our great country and our service area.

Job Description

Work Schedule: Part-time with a minimum of 25 hours per week.

Shifts Required: Monday 10am 5pm, Wednesday 7am 1pm, Friday 7am 1pm, Saturday 7am - 1pm.

Opportunity for Growth: This position has the potential to transition into a full-time role based on performance and business needs.

We are seeking a proactive, highly organized and adaptable Office Assistant / Assistant Training Coordinator to support our daily operations. The ideal candidate will thrive in a fast-paced environment, efficiently managing multiple tasks while maintaining a friendly and professional demeanor with clients. This individual will take ownership of their work, ensuring precision and efficiency, and values contributing to the overall growth and operational excellence of our business.

Key Responsibilities:

• Customer Service Excellence: Provide friendly and polite communication with clients, ensuring their needs are met promptly and professionally.
• Multitasking and Flexibility: Handle multiple tasks that require attention simultaneously, demonstrating flexibility and adaptability to changing priorities.
• Solution-Oriented Approach: Identify challenges and proactively develop effective solutions to ensure seamless office operations.
• Deadline Management: Work efficiently in a fast-paced environment, adhering to deadlines and managing time effectively to support team objectives.
• Answer and direct phone calls; manage correspondence via email and mail.
• Assist in the scheduling and coordination of upcoming courses.
• Maintain and update office records and files.
• Order and manage office supplies inventory.
• Greet and assist visitors, ensuring a welcoming environment.

Requirements

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills in both English and Spanish.
• Strong organizational and multitasking abilities.
• Previous experience in an administrative or office support role.
• Experience in the environmental, educational or construction industry is advantageous.
• Strong problem-solving skills with a solution-oriented mindset.
• Flexibility and adaptability to handle shifting responsibilities and client needs.
• Proficiency in using Zoom for virtual meetings and online trainings administration.

Benefits

• Competitive salary $20/hr - $25/hr.
• Opportunities for professional development and career growth.
• Friendly and inclusive work environment.