Senior Office Assistant, Casual-Seasonal Job at Government Jobs in Sunnyvale

Senior Office Assistant, Casual-Seasonal

The Department of Library and Recreation Services is seeking qualified individuals interested in working for the Recreation Services Division. The Seasonal Senior Office Assistant will be backfilling a temporary vacancy available in early January. The position will be stationed at the Recreation Center Administration, Marketing and Events office and assist as a backup to the Customer Service Desk with answering inquiries, registration, booking facilities as well as conducting transfers, cancellations, calling waitlist customers and other assignments as needed.

The position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, books and documents weighing up to 25 pounds is also required.

The minimum qualifications for education and experience can be met in the following way: Graduation from high school or the tested equivalent and three years of progressively responsible clerical experience. Knowledge of principles and practices of technical and functional supervision and training, proper English usage, grammar, spelling and punctuation, alpha numeric filing and retrieval systems, basic financial recordkeeping and reporting, purchasing procedures, advanced principles and practices of customer service, business letter writing and report preparation, office methods, procedures, software and equipment. Ability to provide technical and functional supervision over assigned staff; effectively train staff, develop and maintain filing systems, compose general correspondence, letters and take meeting minutes, understand, apply and explain City policies and procedures, determine matters of confidentiality and handle them in a confidential manner, make mathematical calculations quickly and accurately, collect data and organize materials in an understandable manner, prepare, proofread and edit reports and materials, make accurate comparisons and computations, understand and follow written and oral instructions, communicate effectively, orally and in writing, establish and maintain and promote positive and effective working relationships with employees, and other agencies and the public. Willingness to occasionally work varying hours or on weekends and holidays. Licenses/Certificates: Possession and continued maintenance of a valid class C California driver's license or the ability to provide alternate transportation as approved by the appointing authority and a safe driving record.