BizTek People, Inc. | APA International Placement Consultants is hiring: Adminis

BizTek People is in search for an experienced Administrative Assistant for our client in NYC

Summary
This role's primary responsibility is providing high-level administrative support to the Chief Operating Officer and members of his team. The ideal candidate is polished, highly organized, and experienced in supporting senior leadership within a fast-paced environment.

Responsibilities

• Manage complex calendars via Outlook, including confirming internal and external meetings
  
• Schedule meetings and coordinate logistics such as varying availability, guest registration, conference rooms, and video connectivity
  
• Act as a gatekeeper by answering phone lines, screening calls, and delivering detailed messages
  
• Assist with communications among management, the banking division, and other stakeholders
  
• Coordinate domestic and international travel, including flights, hotels, and ground transportation
  
• Process, submit, and maintain business expenses in adherence to company policies; follow up on receipts and reimbursement status
  
• Participate in business unit projects as assigned by management
  
• Partner with the administrative team and provide backup support as needed
  
• Oversee general office needs, including ordering supplies and mail distribution
  
• Serve as a liaison between IT and the business unit for onboarding new hires and troubleshooting
  

Reporting Structure

• Reports to: Administrative Manager
  

Qualifications & Skills

• Minimum of 5 years of administrative experience; banking or financial services experience
  
• Expert-level Outlook calendar management
  
• Polished and professional demeanor with experience interacting with senior-level management
  
• Familiarity with Concur and prior experience managing travel and expenses
  
• Proficiency in Microsoft Word, Excel, and Outlook
  
• Exceptional interpersonal, written, and verbal communication skills
  
• Positive, consistent professional attitude; able to work well under pressure
  
• Strong ability to multitask, prioritize, and respond quickly in a dynamic environment
  
• Highly detail-oriented and extremely organized
  

Education

• College degree
  

Keywords: #ExecutiveAssistant, #ChiefOperatingOfficer, #CalendarManagement, #OutlookExpert, #FinancialServices, #AdministrativeSupport, #SeniorLeadershipSupport, #CorporateBanking, #OfficeAdministration, #ProfessionalAssistant