Compunnel Inc.
Mailroom / Distribution Associate -- SANDC5697517
Compunnel Inc., Minneapolis, Minnesota, United States, 55400
Mailroom / Distribution Associate – SANDC5697517
The Mailroom / Distribution Associate is responsible for operating high-level mail equipment and performing a wide range of mailroom and distribution functions in a high-speed, high-volume environment. This role includes handling incoming and outgoing mail, packaging, posting, tracking, and reporting, while ensuring compliance with company procedures and customer requirements. The associate will also provide customer service, maintain equipment, and support workflow improvements.
Key Responsibilities
Operate mail inserters, sorters, finishing equipment, and other high-volume mailroom machinery
Perform charge-back reporting for postage, air express, local delivery, and faxes
Execute production mail labeling and mail merge tasks
Provide mailing address cleanup services using mail cleansing software
Coordinate automated and manual finishing and mailing processes
Implement and maintain distribution and tracking systems
Update and maintain mailing addresses using customized software
Conduct barcode address quality reviews and lookups
Manage electronic input, packaging activities, and posting fulfillment
Recommend workflow improvements and cost-saving measures
Serve as focal contact for special mailings and shipments
Receive, sort, and process mail documents, packages, and supplies; notify recipients
Deliver and pick up mail on scheduled runs
Record and process accountable mail information; maintain logs
Track, trace, and resolve mail problems with USPS, express, and local delivery services
Prepare mail and packages for external shipment; coordinate deliveries and pickups
Perform quality checks on outbound mail and validate internal addresses
Complete shipping forms or electronic entries in shipping terminals
Perform finishing work on documents (folding, insertion, etc.)
Perform fulfillment functions (assembly, packaging, shipping, tracking of kitted materials)
Follow mailroom security procedures
Barcode track or face scan incoming mail and packages
Log, transmit, receive, and distribute faxes
Use automated systems for shipping and receiving
Monitor, order, and replenish supplies inventory
Send and receive email messages
Arrange alternative courier/shipping services as needed
Fully operate, clean, and maintain mail/shipping equipment
Contact service providers for equipment maintenance when required
Ability to lift and move up to 50 pounds
Ability to read, write, and follow English instructions
Intermediate knowledge of MS Word (tables, forms, headers/footers, multiple sections)
Intermediate knowledge of MS Excel (multiple worksheets, charts/graphs, formulas)
Working knowledge of MS PowerPoint (basic presentations, printing options)
Working knowledge of Adobe Acrobat and file conversion/graphic arts applications
Basic knowledge of networks (adding/deleting printers)
Basic knowledge of Digital Front Ends
Functional knowledge of MAC systems when required
Ability to determine output packaging standards (books, tabs, etc.)
Ability to operate mail equipment (finishing equipment, inserters, postage meters, envelope printers, scales, Pitney Bowes systems, FedEx shipping systems)
Strong customer service and communication skills
Ability to manage multiple tasks and perform duties with minimal supervision
Ability to perform accurate data entry
Ability to use Production Mail Software
Ability to estimate and schedule mailing jobs (operators, job path, time requirements)
Ability to train and mentor other mail associates
Experience
1–2 years of knowledge and experience with mail procedures and operating mail equipment
Education
Minimum: High School Diploma or equivalency
Education verification required
Physical Requirements
Ability to lift up to 50 pounds
Ability to stand for up to 3 hours at a time
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Key Responsibilities
Operate mail inserters, sorters, finishing equipment, and other high-volume mailroom machinery
Perform charge-back reporting for postage, air express, local delivery, and faxes
Execute production mail labeling and mail merge tasks
Provide mailing address cleanup services using mail cleansing software
Coordinate automated and manual finishing and mailing processes
Implement and maintain distribution and tracking systems
Update and maintain mailing addresses using customized software
Conduct barcode address quality reviews and lookups
Manage electronic input, packaging activities, and posting fulfillment
Recommend workflow improvements and cost-saving measures
Serve as focal contact for special mailings and shipments
Receive, sort, and process mail documents, packages, and supplies; notify recipients
Deliver and pick up mail on scheduled runs
Record and process accountable mail information; maintain logs
Track, trace, and resolve mail problems with USPS, express, and local delivery services
Prepare mail and packages for external shipment; coordinate deliveries and pickups
Perform quality checks on outbound mail and validate internal addresses
Complete shipping forms or electronic entries in shipping terminals
Perform finishing work on documents (folding, insertion, etc.)
Perform fulfillment functions (assembly, packaging, shipping, tracking of kitted materials)
Follow mailroom security procedures
Barcode track or face scan incoming mail and packages
Log, transmit, receive, and distribute faxes
Use automated systems for shipping and receiving
Monitor, order, and replenish supplies inventory
Send and receive email messages
Arrange alternative courier/shipping services as needed
Fully operate, clean, and maintain mail/shipping equipment
Contact service providers for equipment maintenance when required
Ability to lift and move up to 50 pounds
Ability to read, write, and follow English instructions
Intermediate knowledge of MS Word (tables, forms, headers/footers, multiple sections)
Intermediate knowledge of MS Excel (multiple worksheets, charts/graphs, formulas)
Working knowledge of MS PowerPoint (basic presentations, printing options)
Working knowledge of Adobe Acrobat and file conversion/graphic arts applications
Basic knowledge of networks (adding/deleting printers)
Basic knowledge of Digital Front Ends
Functional knowledge of MAC systems when required
Ability to determine output packaging standards (books, tabs, etc.)
Ability to operate mail equipment (finishing equipment, inserters, postage meters, envelope printers, scales, Pitney Bowes systems, FedEx shipping systems)
Strong customer service and communication skills
Ability to manage multiple tasks and perform duties with minimal supervision
Ability to perform accurate data entry
Ability to use Production Mail Software
Ability to estimate and schedule mailing jobs (operators, job path, time requirements)
Ability to train and mentor other mail associates
Experience
1–2 years of knowledge and experience with mail procedures and operating mail equipment
Education
Minimum: High School Diploma or equivalency
Education verification required
Physical Requirements
Ability to lift up to 50 pounds
Ability to stand for up to 3 hours at a time
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