Dominican University
Associate Director of Financial Aid
Dominican University, Chicago, Illinois, United States, 60290
JOB TITLE:
Associate Director of Financial Aid
REPORTS TO:
Executive Director of Financial Aid & Student Enrollment Services
POSITION SUMMARY This position will provide leadership to the Office of Financial Aid and will work closely with the Executive Director of Financial Aid to review and lead the financial aid business processes, improve workflows, enhance efficiencies, and fully utilize the PowerFAIDS software. This position will participate in ongoing training to stay well-informed of financial aid regulations and software enhancements and lead the training of team members.
This position will serve as the lead on the development and enhancement of technical systems and business processes in the Financial Aid Office, as well as the management of the daily data exchange with federal, state, private, and internal databases. This role requires leadership experience, extensive knowledge of student financial aid, technical proficiency, accounting skills, analytical problem‑solving skills, and attention to detail.
DUTIES AND RESPONSIBILITIES
Serve as the leader of the unit when the Executive Director of Financial & Student Enrollment Services is not present.
Provides leadership, management, and mentoring to members of the department.
Leads and co-leads the creation and implementation of strategic initiatives for the department.
Serve as a key member of enrollment management staff in increasing enrollment and retention.
Oversee the operation, configuration, upgrading, testing, and development of the University's Financial Aid student information system, PowerFAIDS.
Responsible for leading and coordinating the annual parameter roll and migration of student records to a new award year, modifying packaging algorithms, and developing quality controls.
Manages the setup and monitors scheduled jobs, executes manual jobs, and is responsible for scheduling or generating batch email communications.
Responsible for maintaining all internal and external data interfaces, data reporting, as well as the set‑up and maintenance of the PowerFAIDS financial aid management system.
Manages the daily data exchange between PowerFAIDS and federal, state, private, and internal databases including, but not limited to, Federal Student Aid Internet Gateway (SAIG), federal Common Origination and Disbursement (COD), College Board, and university databases (Banner, Slate, OnBase, etc.).
Collaborate with the University's Department of Information Technology Services (ITS) to troubleshoot software issues and data integration issues, assist with financial aid systems planning, and develop queries and reports.
Responsible for managing and running technical processes that support the administration of financial aid awards and disbursements.
Serves the vital role of primary compliance contact for all financial aid policies and procedures working closely with the Executive Director to ensure accuracy and timeliness.
Strategically plans, prepares and delivers training sessions on all financial aid systems to the department, centers, and other staff as on a regular basis and as needed.
Manages the reconciliation of Title IV aid which includes the Federal Pell Grant, SEOG, and Federal Work‑study
Oversees and is responsible for the reconciliation of the Illinois state grant programs
Evaluate student financial aid applications and records with accuracy, runs and monitors reports, and resolves data discrepancies through internal audits.
Determine financial aid packages for undergraduate, transfer, post‑baccalaureate, certificate and graduate students.
Help ensure compliance with federal and state regulations, and institutional policies and procedures.
Prepare for and participate in enrollment events such as open houses, information sessions, and orientations.
Stay current on state, federal and institutional regulations
Perform other duties as requested, delegated or assigned by supervisor.
REQUIRED QUALIFICATIONS
Five years or more of experience in a Financial Aid department (Private University is a plus)
Background in functional student financial aid processing
Ability to work independently and within a team
Ability to lead and manage others
Experience with a financial aid management system, preferably PowerFAIDS
Strong organizational skills and the ability to multitask with accurate attention to detail
Ability to build relationships internally and externally
Strong verbal and written communication skills
PREFERRED QUALIFICATIONS
Experience with Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.)
Experience with a university Student Information System.
Familiarity with financial leveraging principles
PHYSICAL DEMANDS
Ability to spend long durations of the workday moving around, sitting at a desk, and working on a computer
Ability to lift up to 15 pounds at times
Note: accommodation will be made for applicants who cannot meet these physical demands
The typical work week is M‑F (8:30 am - 4:30 pm) with occasional evening and weekend work
SALARY AND FLSA STATUS
Salary: $60,950 - $69,000 annually
FLSA Status: Exempt, Full‑time, 37.5 hours
Comprehensive health, dental, and vision insurance
Retirement plan with employer matching contributions
Tuition remission for employees and their dependents
Flexible spending accounts (FSA)
Generous paid time off (PTO)
Employment at Dominican University is contingent upon the successful completion of a background investigation.
ABOUT DOMINICAN UNIVERSITY Dominican University is a Catholic, comprehensive teaching university located in River Forest, a suburb of Chicago, with an additional campus in the Pilsen neighborhood of Chicago. Accredited by the Higher Learning Commission, Dominican University offers Assistant, baccalaureate, master’s, and doctoral degrees. It is highly regarded for its academic rigor, thoughtful accompaniment of students, intentional affordability, and values‑based, relationship‑centered learning environment.
Dominican currently enrolls over 3,800 students, including 2,690 undergraduates and 1,114 graduate students. Sixty‑eight percent (68%) of undergraduate students identify as Latinx, 5% as Black or African American, and 3% as Asian. Under‑represented minority students comprise 77% of the undergraduate enrollment and 38% of the graduate enrollment. Over 90 percent of undergraduates receive some form of financial aid. Nearly half of all undergraduates are first‑generation college students; over half are federal Pell Grant recipients, illustrating their families’ level of income; and 58% are eligible for low‑income MAP grants from the State of Illinois.
Recognized since 2011 as a Hispanic‑Serving Institution (HSI) by the U.S. Department of Education, Dominican is committed to expanding and enhancing educational opportunities for Latinx students and all students from historically underrepresented groups. For more information, visit
www.dom.edu.
EXPECTATIONS FOR ALL DOMINICAN EMPLOYEES To support the University's mission of preparing students to pursue truth, give compassionate service, and participate in the creation of a more just and humane world, engage in university service work that promotes collaboration and community building. This includes participating in organizational initiatives, supporting campus events, contributing to community outreach, and fostering a diverse and inclusive environment through involvement in various staff‑driven activities and groups.
INSTITUTIONAL STATEMENT Dominican University is committed to fostering a diverse and inclusive academic community. We encourage applications from individuals of all backgrounds. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT Dominican University is an equal opportunity employer and encourages applications from women, minorities, individuals with disabilities, and protected veterans.
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Associate Director of Financial Aid
REPORTS TO:
Executive Director of Financial Aid & Student Enrollment Services
POSITION SUMMARY This position will provide leadership to the Office of Financial Aid and will work closely with the Executive Director of Financial Aid to review and lead the financial aid business processes, improve workflows, enhance efficiencies, and fully utilize the PowerFAIDS software. This position will participate in ongoing training to stay well-informed of financial aid regulations and software enhancements and lead the training of team members.
This position will serve as the lead on the development and enhancement of technical systems and business processes in the Financial Aid Office, as well as the management of the daily data exchange with federal, state, private, and internal databases. This role requires leadership experience, extensive knowledge of student financial aid, technical proficiency, accounting skills, analytical problem‑solving skills, and attention to detail.
DUTIES AND RESPONSIBILITIES
Serve as the leader of the unit when the Executive Director of Financial & Student Enrollment Services is not present.
Provides leadership, management, and mentoring to members of the department.
Leads and co-leads the creation and implementation of strategic initiatives for the department.
Serve as a key member of enrollment management staff in increasing enrollment and retention.
Oversee the operation, configuration, upgrading, testing, and development of the University's Financial Aid student information system, PowerFAIDS.
Responsible for leading and coordinating the annual parameter roll and migration of student records to a new award year, modifying packaging algorithms, and developing quality controls.
Manages the setup and monitors scheduled jobs, executes manual jobs, and is responsible for scheduling or generating batch email communications.
Responsible for maintaining all internal and external data interfaces, data reporting, as well as the set‑up and maintenance of the PowerFAIDS financial aid management system.
Manages the daily data exchange between PowerFAIDS and federal, state, private, and internal databases including, but not limited to, Federal Student Aid Internet Gateway (SAIG), federal Common Origination and Disbursement (COD), College Board, and university databases (Banner, Slate, OnBase, etc.).
Collaborate with the University's Department of Information Technology Services (ITS) to troubleshoot software issues and data integration issues, assist with financial aid systems planning, and develop queries and reports.
Responsible for managing and running technical processes that support the administration of financial aid awards and disbursements.
Serves the vital role of primary compliance contact for all financial aid policies and procedures working closely with the Executive Director to ensure accuracy and timeliness.
Strategically plans, prepares and delivers training sessions on all financial aid systems to the department, centers, and other staff as on a regular basis and as needed.
Manages the reconciliation of Title IV aid which includes the Federal Pell Grant, SEOG, and Federal Work‑study
Oversees and is responsible for the reconciliation of the Illinois state grant programs
Evaluate student financial aid applications and records with accuracy, runs and monitors reports, and resolves data discrepancies through internal audits.
Determine financial aid packages for undergraduate, transfer, post‑baccalaureate, certificate and graduate students.
Help ensure compliance with federal and state regulations, and institutional policies and procedures.
Prepare for and participate in enrollment events such as open houses, information sessions, and orientations.
Stay current on state, federal and institutional regulations
Perform other duties as requested, delegated or assigned by supervisor.
REQUIRED QUALIFICATIONS
Five years or more of experience in a Financial Aid department (Private University is a plus)
Background in functional student financial aid processing
Ability to work independently and within a team
Ability to lead and manage others
Experience with a financial aid management system, preferably PowerFAIDS
Strong organizational skills and the ability to multitask with accurate attention to detail
Ability to build relationships internally and externally
Strong verbal and written communication skills
PREFERRED QUALIFICATIONS
Experience with Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.)
Experience with a university Student Information System.
Familiarity with financial leveraging principles
PHYSICAL DEMANDS
Ability to spend long durations of the workday moving around, sitting at a desk, and working on a computer
Ability to lift up to 15 pounds at times
Note: accommodation will be made for applicants who cannot meet these physical demands
The typical work week is M‑F (8:30 am - 4:30 pm) with occasional evening and weekend work
SALARY AND FLSA STATUS
Salary: $60,950 - $69,000 annually
FLSA Status: Exempt, Full‑time, 37.5 hours
Comprehensive health, dental, and vision insurance
Retirement plan with employer matching contributions
Tuition remission for employees and their dependents
Flexible spending accounts (FSA)
Generous paid time off (PTO)
Employment at Dominican University is contingent upon the successful completion of a background investigation.
ABOUT DOMINICAN UNIVERSITY Dominican University is a Catholic, comprehensive teaching university located in River Forest, a suburb of Chicago, with an additional campus in the Pilsen neighborhood of Chicago. Accredited by the Higher Learning Commission, Dominican University offers Assistant, baccalaureate, master’s, and doctoral degrees. It is highly regarded for its academic rigor, thoughtful accompaniment of students, intentional affordability, and values‑based, relationship‑centered learning environment.
Dominican currently enrolls over 3,800 students, including 2,690 undergraduates and 1,114 graduate students. Sixty‑eight percent (68%) of undergraduate students identify as Latinx, 5% as Black or African American, and 3% as Asian. Under‑represented minority students comprise 77% of the undergraduate enrollment and 38% of the graduate enrollment. Over 90 percent of undergraduates receive some form of financial aid. Nearly half of all undergraduates are first‑generation college students; over half are federal Pell Grant recipients, illustrating their families’ level of income; and 58% are eligible for low‑income MAP grants from the State of Illinois.
Recognized since 2011 as a Hispanic‑Serving Institution (HSI) by the U.S. Department of Education, Dominican is committed to expanding and enhancing educational opportunities for Latinx students and all students from historically underrepresented groups. For more information, visit
www.dom.edu.
EXPECTATIONS FOR ALL DOMINICAN EMPLOYEES To support the University's mission of preparing students to pursue truth, give compassionate service, and participate in the creation of a more just and humane world, engage in university service work that promotes collaboration and community building. This includes participating in organizational initiatives, supporting campus events, contributing to community outreach, and fostering a diverse and inclusive environment through involvement in various staff‑driven activities and groups.
INSTITUTIONAL STATEMENT Dominican University is committed to fostering a diverse and inclusive academic community. We encourage applications from individuals of all backgrounds. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT Dominican University is an equal opportunity employer and encourages applications from women, minorities, individuals with disabilities, and protected veterans.
#J-18808-Ljbffr