KENTUCKY SOCIETY OF ASSOCIATION EXECUTIVES INC
Director of Operations
KENTUCKY SOCIETY OF ASSOCIATION EXECUTIVES INC, Alexandria, Virginia, us, 22350
Position Summary
The Director of Operations provides strategic and operational leadership for the American Society for Colposcopy and Cervical Pathology (ASCCP), ensuring efficient day-to-day operations, financial sustainability, and alignment
with the organization’s mission. This role oversees administrative functions, supports medical education programs and events, manages staff and vendors, and ensures compliance with regulatory and governance requirements.
Key Responsibilities Organizational Operations
Oversee daily operations to ensure effective, efficient, and mission-aligned performance
Develop, implement, and improve operational policies, procedures, and systems
Ensure seamless coordination across departments, committees, and volunteers
Financial & Administrative Management
Manage operational budgets in collaboration with the CEO
Monitor financial performance, contracts, and expenditures
Oversee vendor relationships, contracts, and procurement
Support annual audits, tax filings, and financial reporting
Manage relationship with external IT company - contracts, invoices, and support tickets
Support the CEO with operational and administrative needs
Maintain organizational records, policies, and risk management practices
Provide operational oversight for continuing education programs, meetings, and events
Support membership services, renewals, and engagement initiatives
Staff & Human Resources
Supervise administrative and operational staff
Support hiring, onboarding/offboarding, performance management, and professional development
Coordinate with HR Manager on annual insurance renewals across all applicable lines
Ensure compliance with HR policies, labor laws, and organizational values
Strategic Planning & Improvement
Partner with CEO on strategic planning and organizational growth
Analyze operational metrics and recommend improvements
Support technology adoption and process modernization
Required
Bachelor’s degree in business administration, healthcare administration, nonprofit management, or related field
5–8 years of progressively responsible operations or management experience
Experience working in a nonprofit, healthcare, or professional membership organization
Strong financial, organizational, and project management skills
Excellent communication and interpersonal abilities
Proficient in Microsoft Office Suite
East Coast residents only, preference given to applicants residing within 2 hours of Washington DC
Preferred
Experience with medical societies, associations, or continuing medical education (CME) programs
Knowledge of nonprofit governance and compliance
Familiarity with association management systems (AMS), CRM platforms, and event management tools
Worked full-time in a remote capacity
Knowledge/proficiency in Asana, Slack, Zoom
Work Environment
Remote with occasional travel for conferences and meetings
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Key Responsibilities Organizational Operations
Oversee daily operations to ensure effective, efficient, and mission-aligned performance
Develop, implement, and improve operational policies, procedures, and systems
Ensure seamless coordination across departments, committees, and volunteers
Financial & Administrative Management
Manage operational budgets in collaboration with the CEO
Monitor financial performance, contracts, and expenditures
Oversee vendor relationships, contracts, and procurement
Support annual audits, tax filings, and financial reporting
Manage relationship with external IT company - contracts, invoices, and support tickets
Support the CEO with operational and administrative needs
Maintain organizational records, policies, and risk management practices
Provide operational oversight for continuing education programs, meetings, and events
Support membership services, renewals, and engagement initiatives
Staff & Human Resources
Supervise administrative and operational staff
Support hiring, onboarding/offboarding, performance management, and professional development
Coordinate with HR Manager on annual insurance renewals across all applicable lines
Ensure compliance with HR policies, labor laws, and organizational values
Strategic Planning & Improvement
Partner with CEO on strategic planning and organizational growth
Analyze operational metrics and recommend improvements
Support technology adoption and process modernization
Required
Bachelor’s degree in business administration, healthcare administration, nonprofit management, or related field
5–8 years of progressively responsible operations or management experience
Experience working in a nonprofit, healthcare, or professional membership organization
Strong financial, organizational, and project management skills
Excellent communication and interpersonal abilities
Proficient in Microsoft Office Suite
East Coast residents only, preference given to applicants residing within 2 hours of Washington DC
Preferred
Experience with medical societies, associations, or continuing medical education (CME) programs
Knowledge of nonprofit governance and compliance
Familiarity with association management systems (AMS), CRM platforms, and event management tools
Worked full-time in a remote capacity
Knowledge/proficiency in Asana, Slack, Zoom
Work Environment
Remote with occasional travel for conferences and meetings
#J-18808-Ljbffr