Executive Assistant - EVP Stores Job at Pottery Barn in San Francisco

We hope you're interested in building a home with us. Even if you don't feel that you meet every requirement listed in this job description, we still encourage you to apply. About the Team This will be a full-time Executive Administrative position supporting the EVP of Stores for all WSI Brands. Overview of the Role We are seeking a positive, dynamic Executive Assistant to provide administrative support to the EVP of Stores for all WSI Brands. In this role you will provide day-to-day assistance to the EVP, as well as general support as needed to other departments. The goal of this role is to maintain a safe and pleasant office environment, with superb attention to detail and customer service. Responsibilities Strategically manage and maintain the EVP’s schedule so that workdays are efficiently organized Plan all aspects of domestic and international travel, optimizing and balancing executive's time with cost of travel. Includes forecasting and managing to the travel budget. Plan, coordinate, and execute meeting setup and events. Including room set-ups, light catering, Audio / Visual setup, attendance tracking, and materials distribution. Provide agendas, detailed data, information and resources to the executive in preparation for meetings Prepare expense reports for the executive. Review and approve expense reports for direct reports in accordance with company travel policy. Phone support for executive and back up support for other executives as needed. Includes answering, screening, taking messages / gathering information and re‑directing to the appropriate person or team. Act as a liaison between executive, their team and other key business partners keeping everyone connected and informed. Draft and edit communication in the voice of the executive and company. Resolve time sensitive issues with a high degree of precision and professionalism. Maintain hard and soft copy filing, including departmental organization charts for the company, annual budget book, department contact lists and other items as directed. Process invoices and order supplies in COUPA. Manage time cards in KRONOS and EZLABOR. Utilize other company systems and platforms as needed for various tasks. Handle multiple tasks, switching priorities and focus as needed. Build relationships people and teams across the company to foster process improvement and resolve issues. Perform and prioritize special projects as directed; handle confidential and sensitive information. 'No task is too small' approach. Operate a computer and communicate via telephone Transport materials and equipment and lift, move, and carry objects up to 50 pounds on a limited basis. Criteria Minimum 5 years of experience as an executive assistant Strong verbal and written communication skills The ability to effectively prioritize and work on multiple projects in a deadline driven environment Excellent, professional customer service and respond to requests quickly under pressure Proactive problem solving skills; must be able to collaborate with others at all levels of the organization Strong analytical skills Excellent Outlook skills for Calendar, Power Point, Excel, Word and email Experience in Office 365 Nice to have experience using COUPA, KRONOS, EZLABOR The ability to handle highly confidential information with the utmost discretion Ability to perform work onsite in the San Francisco office full-time pending state, local, and Company return-to-work guidance during and after the COVID-19 pandemic. Our Mission Around Diversity, Equity & Inclusion We firmly believe that working in a culture focused on diversity, equity, and inclusion spurs innovation, creates healthy and high-performing teams, and delivers superior customer experiences. We will create and nurture a global company culture where we confidently bring our authentic selves to work every day : where the only criteria for advancement are the quality of our work, the contributions we make to our teams and the business, and our ability to lead; and where our individual differences—whatever they may be—are valued, explored and appreciated. Benefits Just for You Depending on your position and your location, here are a few highlights of what you might be eligible for : A generous discount on all Williams‑Sonoma, Inc. brands A 401(k) plan and other investment opportunities Paid vacations, holidays, and time off to volunteer Health benefits, dental and vision insurance, including same‑sex domestic partner benefits Tax‑free commuter benefits A wellness program that supports your physical, financial and emotional health Your Journey in Continued Learning In‑person and online learning opportunities through WSI University Cross‑brand and cross‑function career opportunities Resources for self‑development Advisor (Mentor) program Career development workshops and learning programs WSI will not commence an immigration case or "sponsor" an individual for this position at this time (for example, H-1B or other employment‑based immigration). This role is not eligible for relocation assistance. The expected starting pay range for this position is $97,500 -$115,800. Applicable pay ranges may differ across markets. Actual pay will be determined based on experience and other job‑related factors permitted by law. In addition to competitive pay, compensation may include a variety of other components like benefits, paid time off, merit, and bonus opportunities. Williams‑Sonoma, Inc. is an Equal Opportunity Employer. Williams‑Sonoma, Inc. will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance, or other applicable state or local laws and ordinances. #J-18808-Ljbffr