Legal Secretary-Litigation Defense Job at Adams & Martin Group in San Francisco

SR. Business Solutions Manager at Adams & Martin Group

A rapidly growing mid‑sized litigation law firm seeks an experienced Litigation Secretary (Legal Secretary/Practice Assistant or Practice Specialist) to work in our San Francisco office.

Base Pay Range

$40.00/hr – $45.00/hr

Primary Responsibilities

• E‑filling and/or hard‑copy filings with courts; preparing legal documents using correct formatting based on local court rules.
• Timely sending of correspondence and client documents.
• Scheduling conference rooms for client meetings and depositions; arranging technology requirements.
• Communicating with clients, vendors, and opposing counsel.
• Keeping current with Insurance Litigation Guidelines.
• Processing invoices and submitting to accounting department for payment.
• Copying, scanning, printing and faxing documents.
• Document preparation, filings, and trial preparation.
• Calendaring all events in ProLaw and Microsoft Outlook.
• Calculating legal deadlines in accordance with statutory locale‑state‑federal appellate rules; knowledge of ProLaw is a plus.
• Updating ProLaw matters, including utilizing the correct codes and categories for saving documents, and incorporating accurate case information with correct party names and filings.

File Management

• Keeping files updated and current in electronic format.
• Opening and closing files according to firm policy, ensuring legal requirements are met.

Skills

• Excellent organizational and problem‑solving skills with attention to detail.
• Strong communication, grammar, proofreading and time‑management skills.
• Ability to communicate with attorneys regarding progress on tasks and confirm priorities if necessary.
• Performing other duties as needed based on practice area and firm demands.
• Knowledge of Kofax Power or Adobe PDF editing software is a plus.

Desired Skills and Experience

• Excellent organizational and problem‑solving skills with attention to detail.
• Strong communication, grammar, proofreading and time‑management skills.
• Ability to communicate with attorneys regarding progress on tasks and confirm priorities if necessary.
• Performing other duties as needed based on practice area and firm demands.
• Knowledge of Kofax Power or Adobe PDF editing software is a plus.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Legal

Industries

Law Practice and Legal Services

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

For immediate consideration please apply today with your resume!